Project Information

Bid Title

Proposals for Town owned beach facilities for seasonal trash removal and beach area services

Issuing Agency

Town of Scarborough, Maine

Location

Maine

Published Date

Jan 22, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 292026

Original Source

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Bid Documents

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Project Description

RFP 292026

Description

The Town of Scarborough’s Community Services Department is requesting proposals for Town owned beach facilities for seasonal trash removal and beach area services. Typical refuse collection is concluded between 5:00-6:00 p.m. daily subject to change based on location and town’s discretion. The town will be seeking additional services in a separate RFP for beach bathroom and amenity cleaning services that vendors can additionally send in a proposal to be considered for combined services. Please note the Town purchases all trash liners and dog bags, and will provide barrels for the sites included.

RFP 292026

Pre-Bid Date	Bid Opening	Awarded
-	2/19/2026

Notes

All bids must be submitted by Thursday, February 19th at 10:00 a.m.

Attachment Preview

REQUEST FOR PROPOSALS

292026

Seasonal Beach Trash Removal

Town of Scarborough

P.O. Box 360

259 U.S. Route One

Scarborough, Maine 04070-0360

Released on January 21, 2026

Proposals Due on February 19, 2026

RFP 292026​

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Jan 21, 2026 ​

Instructions:

Request for Proposals

Sealed Proposals will be received in the Town Clerk’s Office, Scarborough Town Hall, 259 US

Route 1, Scarborough, Maine 04074 until 10:00 am on February 19, 2026 from parties

interested in providing a submittal package for the Town of Scarborough Seasonal Beach Trash

Removal.

The proposals, if mailed, should be addressed as noted below: Faxed proposals will not be

considered.

Attention: Town of Scarborough, Purchasing Agent

Request for Proposal (RFP) Number: 292026

Seasonal Beach Trash Removal

259 US Route One

PO BOX 360

Scarborough, ME, 04070-0360

The Town reserves the right to accept or reject any and all proposals.

These proposals will not be publicly opened.

A Vendor’s failure to submit its proposal prior to the deadline will cause the proposal to

be disqualified. Late proposals or amendments will not be opened or accepted for

evaluation.

All proposals submitted shall become property of the Town of Scarborough and will not

be returned.

Contact Information:

For questions related to the RFP process:

Kim Morrison, Purchasing Specialist

Email – kmorrison@scarboroughmaine.org

Phone 207-730-4083 / Fax 207-730 4088

The preferred contact method is email. All inquiries or requests concerning this Request for

Proposals shall be made in writing and must be received before the close of business two

days prior to the deadline to the attention of Kim Morrison, Purchasing Specialist. The Town

is not responsible for oral interpretations given by any Town employee or representative.

Prospective bidders are responsible for registering with the Purchasing department in order to

receive any amendments or addendums to the Proposal.

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RFP 292026​

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Jan 21, 2026 ​

PURPOSE OF THIS REQUEST FOR PROPOSAL

The Town of Scarborough’s Community Services Department is requesting proposals for Town owned beach

facilities for seasonal trash removal and beach area services. Typical refuse collection is concluded between

5:00-6:00 p.m. daily subject to change based on location and town’s discretion. The town will be seeking

additional services in a separate RFP for beach bathroom and amenity cleaning services that vendors can

additionally send in a proposal to be considered for combined services. Please note the Town purchases

all trash liners and dog bags, and will provide barrels for the sites included.

Services shall include, but are not limited to:

●​ Daily emptying and disposal of trash and recycling receptacles located on the beach and adjacent

areas

●​ Checking and restocking dog waste stations.

●​ Litter pickup along designated beach areas, boardwalks, parking areas, and access points IE: stairs

and areas where barrels are present.

●​ Proper disposal of all collected waste in accordance with local, state, and federal regulations

●​ Additional trash removal services during peak usage periods, holidays, or special events.

●​ The town will notify the company on days additional trash runs are needed. The town will

determine time and day of additional runs and communicate to the vendor. Please provide the

cost of additional trash runs on top of the regular daily trash removal fee.

Trash Service Dates:

4/1/26- 10/31/26 (Daily) --- 214 total days

*** Please Indicate price per day/run for each specified location below. The town understands that

refuse collection final billing will include daily weight of refuse after refuse is disposed of in addition to .

Co-Op Fishing Pier:

●​ 4 trash cans

●​ 1 doggie bag station

Pine Point-

●​ 8 trash cans

●​ 2 dog bag stations

Ferry Beach-

●​ 6 trash cans

●​ 1 dog bag station

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RFP 292026​

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Jan 21, 2026 ​

Higgins Beach-

●​ 6 trash cans

●​ 1 dog bag station

Vendors shall provide detailed pricing including quantities and cost of materials and labor

for work proposed in the RFP. Pricing should include all costs returning the work site to the

pre-work condition found.

The Town of Scarborough is exempt from Maine Sales Tax which should not be included in the

proposal.

Standard Terms and Conditions:

The Town of Scarborough reserves the right to amend this RFP prior to the proposal due date.

All amendments and additional information will be posted on the Town website:

www.scarboroughmaine.org. The Town reserves the right to waive any informality in proposals,

to accept the proposals or portions thereof, and to reject any and all proposals, should it be

deemed in the best interest of the Town to do so. Nothing in this document shall require the

Town of Scarborough to proceed with Engineering and/or any of the identified services. The

Town reserves the right to substantiate Respondent’s qualifications, capability to perform, and

availability and past performance record.

The cost for developing the proposal is the sole responsibility of the Consultant. All proposals

submitted become the property of the Town.

The Town reserves the right to approve subcontractors. All work performed under contract to

the Town becomes the property of the Town in the format specified by the Town.

Payment for agreements for the undisputed purchase of goods or services provided to the

Town, will be made within 30 days of the receipt of a proper billing or the delivery of the goods

or services to the location(s) specified in the agreement, whichever is later.

The Town of Scarborough is exempt from all Federal Excise Taxes.

The Town of Scarborough is exempt from all State of Maine Sales Taxes.

A Certificate of Insurance is required from all consultants, contractors and vendors doing

business with the Town of Scarborough. Within two (2) weeks of the Notice of Award,

Consultant must submit a Certificate of Insurance naming the Town of Scarborough as

“additional insured.” Failure to furnish the required certificate within the required timeframe

may result in the proposal being rejected.

The successful Consultant(s) selected shall agree to defend, indemnify and hold the Town

harmless from any and all claims, demands, suits, causes of action and judgments arising from

or related to Consultant’s performance, including claims of professional malpractice or

negligence. Such indemnity shall include the Town’s reasonable attorneys' fees as well.

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RFP 292026​

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Jan 21, 2026 ​

The above referenced indemnity shall be in addition to and as a complement to the below

described insurance coverage, which coverage is a mandatory requirement of this RFP and any

award hereunder.

Specifically, the successful Consultant(s) shall provide the following coverage(s) and amount(s).

Commercial General Liability $2,000,000.00 Automobile Liability $1,000,000.00 Workers

Compensation $1,000,000.00 Errors and Omissions $1,000,000.00 Umbrella Coverage

$2,000,000.00

Proposer List (plus posting on the town’s website):

RB Landscaping and Removal

Jayco Disposal

Black Dog Disposal

Mainely Trash

Rubbish Doctor

The Can Man Waste Solutions

Troiano Waste

ryanbreton4@gmail.com

office@jaycodisposal.com

BlackDogDisposal@gmail.com

hello@mainelytrash.com

Tom@RubbishDoctor.com

info@TheCanMan.net

dbabine@troianowaste.com

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Commodity Codes

• NAICS 561210Facilities Support Services
• NAICS 561730Landscaping Services
• NAICS 562111Solid Waste Collection

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