Project Information

Bid Title

RFB?#1392?Grassland Middle?Renovations

Issuing Agency

Williamson County Schools

Location

Tennessee

Published Date

Jan 5, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title & Description:	RFB #1392 Grassland Middle Renovations RFB #1392 Legal Notice Tennessean RFB #1392 Legal Notice Williamson Herald
Pre-Bid Meeting:	January 2, 2026 @ 1:30 PM
Bid Opening Date:	January 29, 2026 @ 2:00 PM
Awarded Vendor:

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Purchasing Department

1320 West Main Street Suite 202

Franklin, Tennessee 37064-3700

Phone (615) 472-4010

Fax (615) 472-5609

RFB # 1392

INVITATION TO BID

WILLIAMSON COUNTY SCHOOLS

Grassland Middle School Renovations

Williamson County Schools (WCS) is currently accepting sealed bids from qualified contractors for

renovations at Grassland Middle School. Bids should be submitted in a sealed bid envelope express

mailed, or hand delivered to the WCS Central Office, 1320 West Main Street, Suite 202 Franklin TN

37064 Attn: Skip Decker. Sealed bid envelopes will be received until 2:00 pm on Thursday,

January 29, 2026 at which time they will be officially opened. Faxed or emailed bids will not be

accepted. Any bids received after the deadline will not be accepted. After the bid is received the

Purchasing Department will stamp the date and time on the envelope to ensure compliance.

A pre-bid meeting will be conducted at 1:30 p.m. on Friday, January 2, 2026 at the Grassland

Middle School Campus, 2390 Hillsboro Road, Franklin, TN 37069. Although the pre-bid is not

mandatory for bid submission; it is highly encouraged as valuable information concerning the bid

project will be discussed.

The following information below must be listed on the outside of the Envelope

• WCS-RFB #1392 Grassland Middle School Renovations

• Contractors’ Name & Address

• Date and Time of Bid Opening

• Tennessee Contractor License #, Classification, Expiration Date & Limits

• List of Subcontractors Name and Address, Tennessee Contractor License #,

Classification, Expiration, Date & Limits as required by Tennessee Board of Licensing

The inside of the bid envelope must contain the following documents.

• Contractor’s Qualification Statement (AIA Form A305, 1986 Edition)

• Signed & Completed Bid Form provided by J&B Architects, only bids which are

made out on the bid form provided by J & B will be accepted.

• Certification of Compliance with Tennessee Licensing Law

• Certification of Compliance with the Iran Divestment Act

• Non-boycott of Israel Certificate

• TN Drug Free Workplace Program Certification

• Criminal Background Check Affidavit

• Bid bond in the amount of 5% of the total bid. The bond is required as a guarantee

that if the bid is accepted a contract will be entered into. Refer to bid documents for

complete bidding instructions.

Plans, specifications and other contract documents shall be obtained by Prime Bidders only (a

prime bidder is one who obtains plans) from the office of Johnson & Bailey Architects P.C. 100

East Vine Street, Suite 700, Murfreesboro, TN 37130, Attn: Keaton Pettit, Project Architect

phone (615) 890-4560 or email kpettit@barchitects.com. Digital files and plans will be

provided to bidders; therefore, no plan deposit will be required.

Bidders shall be licensed contractors as required by applicable laws of the State of

Tennessee under the current Contractor’s Licensing Act of Tennessee and in addition be

thoroughly familiar with all provisions of the current licensing act. All Bidders must

comply with the Tennessee Code Annotated Title 62 in particular Chapter 6 regarding

preparation of the Bid Envelope. Each Contractor shall submit his bid in accordance with

the requirements of the Licensing Act. Refer to bidding documents for complete bidding

instructions.

An apparent low Bidder will be established from this bid process. Contracts for this project

will be awarded to the lowest, best, and most responsive bid that reasonably meets all

specifications and qualifications. After the bid opening, as rapidly as possible, WCS

Purchasing will prepare a bid tabulation for this project. The WCS Maintenance &

Purchasing Departments along with Keaton Pettit, J&B Architects will review the bid

submissions. Once the apparent low bidder has been established through the competitive

bid process, Johnson & Bailey will provide WCS a written (documented) recommendation

of who the winning bid should be awarded to. WCS Purchasing will release the bid

tabulations noting the apparent low bidder to all participants of the bid.

After the successful bidder has received the Award Notice / Purchase Order, said bidder

must provide to WCS the following items within (15) consecutive calendar days from the

date of WCS award notice:

• Fully executed AIA contract (facilitated through Johnson and Bailey Architects – Keaton

Pettit).

• Awarded Bidder only shall provide a Payment, Performance, Labor, and Materials (PPLM)

Bond in the entire amount of the project issued by a bonding company licensed to do

business in the state of Tennessee and acceptable to the Owner.

• In the event the successful Bidder to whom the contract is awarded fails to execute a

satisfactory contract, PPLM bond and proof of insurance – then said bidder shall be

eliminated and WCS will begin negotiations with the next best bidder.

• INSURANCE: WCS must be named as an additional insured on contractor’s policy. A.

Contractor will obtain and maintain insurance to protect contractor and owner from claims

which may arise out of or result from contractor’s operations under the contract.

Certificate of Liability with a minimum of $2,000,000 listing WCS as additional insured

must be provided.

NOTE: All WCS bids are ultimately subject to funding. Furthermore, WCS reserves the right to

waive any informality or to reject any or all bids that are not in the best interest of WCS. Nothing

contained in the commissioned Architect’s RFB documents or amendments thereto shall

eliminate or reduce the requirements contained in the legal advertisement or this invitation

to bid.

Bidding Timeline:

• Advertised in the Tennessean.…….…………………Thurs. Dec. 18, 2025

• Advertised in the Williamson Herald………………..Thurs. Dec. 18, 2025

• Documents available from J&B Architects….………Thurs. Dec. 18, 2025

• Pre-bid at Grassland Middle School......……. Friday, January 2, 2026 at 1:30 pm

• RFB Opening………………………………Thursday, January 29, 2026 at 2:00 pm

• Bid tabs released with intent to award ……..approximately 3-5 days after bid

opening.

• Award PO released to winning bidder ……….……..approximately 10 days after

intent to award is released.

• No bidder may withdraw his bid within 60 consecutive calendar days after the

actual date of the bid opening Thursday, January 29, 2026.

• Bidders are to include all sales and use tax, payroll tax, insurance, bonds, etc. as

applicable by State of TN procurement laws.

NOTE: IF THE WILLIAMSON COUNTY SCHOOL DISTRICT IS CLOSED DUE

TO INCLEMENT WEATHER ON THE PRE-BID DATE OR THE BID OPENING

DATE, THIS PROJECT WILL BE RESCHEDULED.

POTENTIAL BIDDERS AND PLAN HOLDERS WILL BE NOTIFIED OF THE

NEW TIMES AND DATES.

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