Project Information

Bid Title

Amendment 1 CCSD request staffing Services HC-03-10-26A

Issuing Agency

Columbia County School District

Location

Georgia

Published Date

Mar 2, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Amendment 1 CCSD request staffing Services HC-03-10-26A

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Columbia County School District

PURCHASING DEPARTMENT

4781 Hereford farm Road, Evans, GA 30809

Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net

Amendment 1

REQUEST FOR STAFFING SERVICES

NO. HC-03-10-26A

Sealed bids will be accepted at the office of Mr. Hudson E. Chandler, Purchasing Supervisor,

Columbia County School District, Business Department, 4781 Hereford Farm Road, Evans, GA

30809 no-later-than NEW DUE DATE March 19, 2026 @ 2:00 P.M.

Any bid received later than the specified date and time, whether delivered in person or

mailed, may be disqualified.

The CCSD reserves the right to reject any or all bids and to accept any bid deemed most

advantageous to the Columbia County School District and to waive any informalities in bidding.

Hudson E. Chandler

Purchasing Supervisor

Columbia County School District

Request for Staffing Services

Bid Amendment 1, Request HC-03-10-26A

New bid due date is before 2:00pm March 19, 2026. There will be no further responses to questions

for this request.

This Amendment is an extension of the bid due date.

A.

1. Of the positions listed below as a part of the RFP, how many positions is CCSD looking to fill

(or how many current vacancies) and what is the district’s current pay rate for each?

a. General Education Paraprofessionals 20; average wage $18

b. Special Education Paraprofessionals (including ASD, EBD, SID/PID,MOID, IRR, Pre K,

CCETS) 25; $18

c. American Sign Language (ASL) Paraprofessionals 7; $20

d. School Nutrition Assistants 20; $17

2. Will vendor questions that are submitted be answered specifically back to that vendor or

posted as an addendum on the public site? both

3. Page 5 of the document (included under General Information) states that, among other

things, proposals must contain a statement concerning the number of personnel with

qualifications and experience. This is also referenced on Page 7 under the scoring rubric: 20%

number of key personnel with qualifications and experience. Can you please clarify if this is

referring to potential talent to fill the staffing needs or corporate personnel employed by the

vendor who will be directly supporting CCSD? This is just a criteria used to help with the

decision-making process. We are only interested in personnel employed by the vendor who

could be directly supporting CCSD.

4. Are the pricing and references required to be submitted on the forms included in the RFP

document or is that the format submissions should follow?

a. Additionally, Page 5 states that “Proposals must contain, as a minimum, the

following forms:”

i. Certification & Acceptance Form (2 pages I see included)

ii. Business References (I see included, but also refer to #4

question) Enter this information on the page listed “Business References

Form” or provide on another sheet clearly labeled as

iii. Statement concerning the number of personnel with

qualifications and experience (would this be the grid for pricing on Page 7? Also

refer to #4 question) This information is for page 7

iv. Detail explanation of billing process and policy – I do not see a

form included in the document for this This information should be labeled as

billing process and policy in vendor response

v. Detail explanation of process required for requesting personnel to

fill openings – I do not see a form included in the document for this This

information should be labeled as process required for requesting personnel to

fill openings in vendor response

5. Page 2 of the Certification & Acceptance Form states under “Mailing Instructions” INCLUDE

ONE ORIGINAL PROPOSAL RESPONSE AND ONE COPY. Page 4 under “Instructions &

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Columbia County School District

Request for Staffing Services

Bid Amendment 1, Request HC-03-10-26A

Specifications” states that Columbia County School District will accept bids by email. And at

the end of that same paragraph that Electronic Signatures will be accepted on bids. Page 5

under the section heading “General Information” states that “It would be appreciated if

vendors would also provide one electronic copy in form of pdf.” I prefer to hand deliver

proposals to ensure they are received, but this seems redundant if an electronic PDF is

appreciated and the district can accept bids by email. Would you please clarify exactly how

the district would prefer to receive this response? If you would prefer to hand deliver, please

do so

B.

1. Rebid Status

Is this solicitation a rebid of a prior contract? No. If so, who is/are the incumbent vendor(s),

and when does the current contract expire?

2. Current Bill Rates

Can the District provide the current hourly bill rates being paid for each staffing category

listed (General Education Paraprofessionals, Special Education Paraprofessionals, ASL

Paraprofessionals, and School Nutrition Assistants)? See above.

3. Worker Classification

Will the District consider proposals that include either W-2 employees or 1099 independent

contractors as part of the staffing solution under this RFP? Yes

4. Award Timeline & Notification

What is the anticipated award date, and how will vendors be notified of the selection decision

(e.g., formal award letter, email, public posting)? No sooner than April 2026; more likely July

2026

5. Estimated Staffing Volumes

Can the District provide estimated quantities, historical utilization, or projected needs for

each staffing category during the initial contract term? Paraprofessionals approximately >90

per year; SNW, approximately 30 per year.

6. Work Schedule & Calendar

Will assigned personnel be expected to follow the District’s academic calendar (including

holidays, teacher workdays, and school closures) Yes. , and are there minimum daily or

weekly hour guarantees? No

7. Onboarding & Compliance Requirements

Beyond the background checks, training, and documentation outlined in the RFP, are there

additional District-specific onboarding steps (e.g., badge issuance, orientation sessions,

technology training) required prior to placement? They are to be a part of all mandatory

events and review all mandatory documents as would regular employees.

C.

Will virtual teletherapy services be considered or is the Columbia County School District considering

in person and on-site services only? On site only

D.

3

Columbia County School District

Request for Staffing Services

Bid Amendment 1, Request HC-03-10-26A

1. For each category (General Education Paraprofessionals, Special Education Paraprofessionals

including ASD/EBD/SID/PID/MOID/IRR/Pre-K/CCETS, ASL Paraprofessionals, and School

Nutrition Assistants), what is the estimated number of positions anticipated during the initial

contract term? See table

2. What are the current vacancy counts by category, and does the District anticipate additional

openings due to enrollment growth or program expansion? See table

3. Over the most recent full school year, approximately how many total hours (or average

weekly hours) were utilized for each category through temporary or contract staffing, if

applicable? NA

4. Are these roles expected to be primarily long-term assignments (multi-week/month

placements) or short-term/daily coverage? Yes. Please also confirm typical shift lengths and

whether assignments follow the standard student calendar or include summer programs. All

categories have a calendar of workdays see business site on website for this information

5. Are staff paid only for scheduled student-contact hours, or should vendors account for paid

non-instructional time (e.g., meetings, planning, training, lunch, duty coverage)?

Additionally, are breaks billable to the District? School based work hours.

6. Which required trainings (FERPA, mandated reporting, Non-Violent CPI, ABA strategies,

assistive communication systems, etc.) are provided by the District versus expected to be

provided by the vendor? Should training time be considered billable or non-billable? No

7. Does the District currently utilize staffing vendors for any of these categories? If so, which

categories are currently vendor-supported? If vendor supported, who are they? What are

their pay rate per position, and what are their markup % per position? No

8. Is this a single or multiple award? Multi if in the best interest of the CCSD

9. What is the anticipated award notification date? No sooner than April 2026; more likely July

2026

E.

Cost/Billing/Invoicing

1 Can you please provide a list of incumbent vendors and their bill rates. N/A

2 What is the total budget/expenditure allotted for this RFP? Cost of this category of employees and

their benefits.

3 Can we provide pricing ranges on select disciplines? Yes

4 Please clarify Medicare/Medicaid Billing: Will the vendor be required to bill Medicaid

with direct reimbursement going to the vendor through the vendors Medicaid billing

number, if applicable? Or will the vendor be required to enter Medicaid billing through

the districts billing documents for the district to be reimbursed directly by Medicaid, if

applicable? Vendor responsibility

Prior Vendors

4

Columbia County School District

Request for Staffing Services

Bid Amendment 1, Request HC-03-10-26A

1 How long have the incumbent suppliers held this contract? N/A

2 Are you satisfied with the incumbent suppliers? If not, what are you unsatisfied with? N/A, looking

to save money.

Shifts/Scheduling

1 What is the expectation and frequency for on-call needs? See table

2 What is expectation and frequency for replacing a candidate that is ill/calls off? You must do it. We

expect you to fill the absences

3 Does the district fingerprint and badge? How long once confirmed does the process take

for the clinician to start? This will be your responsibility

Current Program Synopsis

1 Please clarify the reporting structure for Supervision of contract staff within the district?

Department directors

2 Does the district provide student logs, documentation forms, etc? N/A

3 Are the medical personnel’s license, CPR card, resume and proof of

references/background checks required upon submission of bid or upon award? If

required on bid is an excel document acceptable? No

4 Can you provide the name and contact information for the individual who will

coordinate these services at your district? Will be provided after award

Additional Questions

1 Would you accept bids from a Staffing Agency? Yes

2 Please clarify if the district or vendor provides any materials (i.e. medical supplies,

assessments, protocols/scoring sheets, computers, printers, PPE, etc.). They would get everything

we give our current employees

3 Can you provide insight into why this RFP has been released for bid? Specifically, what

are the key drivers or needs prompting this solicitation? Cost.

4 Can you please specify if we are allowed to bid on select disciplines or if we are required

to bid on all disciplines? Either is fine.

5 Can you please clarify if exceptions are accepted? They will be reviewed, please note exceptions

6 Can you please clarify instructions for submitting this bid? The Columbia County School District

will accept bids sent by email. Bidders are to consider emailed bids not received by

Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18

megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on

bids. Bids can be mailed, hand carried or emailed. It is the vendor’s responsibility for arrival or

acknowledgment before due date and time.

F.

1. Will the district provide necessary materials and technology for data collection, day-to-day

support and evaluations and/or assessments? They would get everything provided to our current

employees

2. Will the district provide training on assistive technology needed for the students that require it?

This request is to source trained personnel.

3. Can the District provide the estimated number of placements (e.g., total headcount or full-time

equivalents) for each of the four position categories from the previous school year to help vendors

assess the potential volume? See table.

5

Commodity Codes

• NAICS 561320Temporary Help Services

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