Project Information

Bid Title

Street Patching and Sidewalk Panel Repair

Issuing Agency

Tega Cay city

Location

South Carolina

Published Date

Mar 6, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Street Patching and Sidewalk Panel Repair

The City of Tega Cay is seeking bids for a street patching project and sidewalk panel repairs. The objective of this Request for Proposals (RFP/BID) is to provide information to enable invited Proposers to submit written Proposals for the project. Proposer must submit two sealed hard copies of their Proposal.  Proposals must be received by the City of Tega Cay at their administrative office located at 7725 Tega Cay Drive, Tega Cay, SC 29708 by 2:00 PM on Thursday, April 2, 2026. Qualifications received after this date and time shall be returned unopened.

Street Patching and Sidewalk Panel Repair Request For Bid

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City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

DATE: March 6, 2026

BID OVERVIEW

DESCRIPTION OF WORK: STREET PATCHING AND SIDEWALK PANEL REPAIR

ISSUING AGENCY:

City of Tega Cay

7725 Tega Cay Dr.

Tega Cay, SC 29708

LOCATION OF SERVICE: Various Locations

CONTACT PERSON:

Chad Holland

Email: cholland@tegacaysc.gov

The City of Tega Cay reserves the right without prejudice to reject, in whole or in part, any and

all proposals received, to waive all technicalities, or to negotiate any term(s) or provision(s) of

such proposals. Such rejection, waiver, or negotiation shall be accomplished in any manner

necessary to serve the best interest of the City. It also reserves the right to be the sole judge of

the suitability of any and all proposals for use by the City.

The City of Tega Cay reserves the right to reject or otherwise disregard, in whole or in part, any

ambiguous proposals or proposals which are uncertain as to terms, delivery, quantity of

compliance with specifications.

BID PURPOSE AND DESCRIPTION

The City of Tega Cay is seeking bids for a street patching project and sidewalk panel repairs.

The objective of this Request for Proposals (RFP/BID) is to provide information to enable

invited Proposers to submit written Proposals for the project. Proposer must submit two sealed

hard copies of their Proposal. Proposals must be received by the City of Tega Cay at their

administrative office located at 7725 Tega Cay Drive, Tega Cay, SC 29708 by 2:00 PM on

Thursday, April 2, 2026. Qualifications received after this date and time shall be returned

unopened.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

SCOPE OF SERVICES

• Remove and dispose of approximately 196 SF of sidewalk.

• Remove any visible tree roots in the project area.

• Repair any damage to any private property during the project, including but not limited to

irrigation and landscaping.

• Replace with 4” of 3000psi concrete.

• Remove and dispose of damaged existing asphalt.

• New asphalt shall be SC Surface Type C.

• Replace approximately 273 tons of asphalt with 4” depth.

• Adequate emulsified asphalt shall be applied to all cut asphalt edges before new asphalt is

installed.

7814 Crestfield Lane

719 Beachwood Cove Drive

725 Beachwood Cove Drive

794 Beachwood Cove Drive

637 Andover Lane

LOCATIONS

7040 Chelsea Day to Tega Cay Dr.

Stonecrest at Walmart Entrance

Stonecrest at Comporium

Stonecrest at First Horizon Bank

Stonecrest outbound at Miyabi Jr Express

719 Beachwood Cove

Dulaney Drive near alley

Dulaney Drive below alley

SIDEWALK

PANELS

2

2

2

2

4

PATCHING

277’ x 20’

126’ x 35’

11’ x 6’

57’ x 10’

12’ x 11’

23’ x 10’

12’ x 6’

20’ x 3’

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

PROPOSAL SUBMISSION SPECIFICATIONS AND REQUIREMENTS

1. Proposals should be as thorough and detailed as possible so that the City may properly

evaluate your capabilities to provide the required goods/services. Offerors are required to

submit the following items as a complete Proposal:

a. The return of the addenda, if any, signed and filled out as required.

b. Detailed cost statement for each section.

c. Bid submissions must also include a proposed start date and estimated number of

days to substantially complete the project.

d. Copies of current licenses.

e. Performance Bond and/or Payment Bond may be required if the conditions in

Sections “Performance Bond Requirements” and/or “Payment Bond Requirements”

are applicable. The Offeror is required to furnish a performance bond covering

faithful and satisfactory performance of the work contracted in an amount not less

than one hundred percent (100%) of the Contract Amount. All bonds shall be issued

by companies authorized to transact business in the State of South Carolina.

f. Insurance: The successful Offeror must provide a statement indicating that they are

able to procure and maintain, without interruption and on an occurrence basis, public

liability insurance. The insurance coverage shall name the City, its elected officials,

office, agents and employees as additional insured and shall be primary as to any

overlapping coverage carried by the City. The successful Offeror shall not be liable

for mechanical failure or equipment damage resulting from faulty construction not

performed by or on behalf of the successful Offeror or from hydrostatic pressure.

2. Ownership of all data, materials and documentation originated and prepared for the City

pursuant to the RFP/Bid shall belong exclusively to the City and be subject to public

inspection in accordance with the South Carolina Freedom of Information Act. Trade secrets

or proprietary information submitted by an Offeror shall not be subject to public disclosure

under the South Carolina Freedom of Information Act; however, the Offeror must invoke the

protections of Section 2.2-4342 F of the Code of South Carolina, in writing, either before or

at the time the data is submitted. The written notice must specifically identify the data or

material to be protected and state the reasons why protection is necessary. The proprietary or

trade secret material submitted must be identified by some distinct method such as

highlighting or underlining and must indicate only the specific words, figures, or paragraphs

that constitute trade secret or proprietary information. The classification of an entire

proposal document, line-item prices and/or total proposal prices as proprietary or trade

secrets is not acceptable and will result in rejection and return of the proposal.

Offerors must submit two (2) copies of the proposal. Proposals shall be sealed and labeled Tega

Cay Street Patching and Sidewalk Repairs. Bids can be mailed, or hand delivered to the City of

Tega Cay (7725 Tega Cay Dr.). All bids must be received by no later than 2:00 PM EST,

April 2, 2026.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

All questions pertaining to this request for bid must be submitted in writing by emailing

cholland@tegacaysc.gov no later than 4:00 PM (EST) on March 27, 2026. Only written

questions will be considered formal.

EVALUATION CRITERIA AND SELECTION PROCEDURE

The City shall have sole discretion in evaluating qualifications. The City reserves the right

to select the qualifications that it may determine to be in the best interest of the City. The

City also reserves the right to reject any and all qualifications, including that of the selected

firm if satisfactory contract negotiations cannot be concluded.

**The City of Tega Cay pays SC Sales Taxes in the amount of 7%. However, the City is exempt

from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE ALL

APPLICABLE TAXES IN YOUR LUMP-SUM PROPOSAL COSTS.

GENERAL TERMS AND CONDITIONS

1. RECEIPT AND OPENING OF SEALED PROPOSALS:

a. Sealed proposals will be received and opened as specified in this request for bid

document.

b. The City will consider as non-responsive any proposal not prepared and submitted in

accordance with the provisions hereof and may waive any informality or reject any

and all proposals. Any proposal may be withdrawn prior to the above scheduled time

for the opening of proposals or authorized postponement thereof. Any proposal

received after the time and date specified shall not be considered.

2. PREPARATION OF PROPOSAL:

a. All proposals will be evaluated in accordance with the responsiveness to same

determined in accordance to the instructions and criteria in this document. Any

proposal not providing sufficient information and documentation to comply with the

RFP/Bid Evaluation requirements will be considered non-responsive and removed

from further consideration.

b. A proposal shall be made in the official name of the firm or individual under which

business is conducted (showing the official business address) and must be signed in

ink by a person duly authorized to legally bind the person, partnership, company, or

corporation submitting the proposal.

c. All information shall be typewritten.

d. Two (2) copies submitted in a sealed envelope. The submitted responder is required

to have printed on the envelope or wrapping containing their proposal: responder

business name and address and the proposal title. If forwarded by mail, the sealed

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

envelope containing the proposal must be enclosed in the outer envelope. The City

shall not be responsible for unidentified proposals.

e. Responders mailing their proposal must allow a sufficient mail delivery period to

insure timely receipt of their proposal. The City is not responsible for proposals

delayed by mail and/or delivery services of any nature. It is the responder’s sole

responsibility to ensure that all documents are received by person (or office) at the

time indicated in the proposal document. No facsimile or email submissions will be

accepted.

f. Responders must clearly mark as “Confidential” each part of their offer which they

consider proprietary information that could be exempt from disclosure under Section

30- 4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of

Information Act). If any part is designated as “confidential”, there must be attached to

that part an explanation of how this information fits within one or more categories

listed in Section 30-4-40. The City reserves the right to determine whether this

information should be exempt from disclosure and no legal action may be brought

against the City or his agents for its determination in this regard.

g. Each responder shall acknowledge receipt of all addenda by its submission of a

proposal. It shall be each responder’s responsibility to assure that all addenda have

been received. Addenda, if any, will be posted on the RFP/Bid page of the City’s

website. No claim for failure to receive addenda will be considered.

3. RESPONDER QUALIFICATIONS:

To be acceptable to the City, responders must be skilled and/or licensed, if applicable, in the

class of work on which they respond, and no proposal will be considered from any responder

who is unable to show that he has actually performed considerable work of similar character

to that on which he is responding.

4. EXECUTION OF CONTRACT:

The responder to whom an award is made shall deliver to the City a Certificate of Insurance,

listing the City of Tega Cay as additional insured, prior to execution of the contract.

5. TERM OF CONTRACT AND CONTRACT DOCUMENTS:

a. The contract documents that will form the contract shall include:

i. The Complete Request for Proposals

ii. All Addenda

iii. The Successful Responder’s Submitted Proposal Document

iv. Notice of Award (Verbal or Written)

v. Executed Contract

vi. Insurance Certification

b. Proposals submitted must be in a form suitable for incorporation, verbatim, into the

contract.

c. No written contract may be assigned, sublet, or transferred without the written

consent of the City Manager.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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