Project Information

Bid Title

RFP 26-451- Well Filtration Project

Issuing Agency

County of Pender

Location

North Carolina

Published Date

May 27, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP 26-451- Well Filtration Project
Category:	General Bids
Status:	Open

Description: Pender County seeks proposals from qualified firms and individuals to install pressure filters at five (5) well locations for the purpose of providing treatment for iron removal. Pender County Utilities has constructed five (5) groundwater wellhouses along the US-17 corridor in Scotts Hill and Hampstead that provide potable water to residents and businesses in the area. Iron and hydrogen sulfide in the groundwater has resulted in customer complaints. Pender County Utilities intends to install a pressure filter system at each wellhouse with associated piping, valves, controls, and media. Pender County is seeking a qualified contractor for a turnkey installation that includes disinfection, testing, and startup of each system. The work will be completed sequentially so that construction is only occurring at one wellhouse at a time. Publication Date/Time: 5/27/2026 12:00 AM Closing Date/Time: 6/25/2026 2:00 PM Related Documents: RFP 26-451 - Well Filtration Project

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REQUEST FOR PROPOSALS

Pender County Finance

PO Box 1578

805 S. Walker Street

Burgaw, NC 28425

Well Filtration Project

RFP# 26-451

Issued:

Responses Due:

05/28/2026

06/25/2026 at 2:00pm

Contact:

Phone:

Email:

Margaret Blue, Finance Director

910.259.1282

purchasing@pendercountync.gov

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CONTENTS

GENERAL INFORMATION .............................................................................................................................. 2

PURPOSE ....................................................................................................................................................... 3

SCHEDULE ..................................................................................................................................................... 3

SCOPE OF SERVICES ...................................................................................................................................... 3

INSTRUCTIONS .............................................................................................................................................. 4

ADDITIONAL REQUIREMENTS ....................................................................................................................... 5

RFP PROVISIONS ........................................................................................................................................... 6

TERMS AND CONDITIONS ............................................................................................................................. 8

EVALUATION AND SELECTION ...................................................................................................................... 9

GENERAL INFORMATION

Pender County Government is seeking Proposals from a firm to conduct the professional services

as described in the Scope of Services section of this Request for Proposals (“RFP”).

Pender County Government will be accepting responses from experienced firms interested in

providing these services according to the schedule and instructions to follow. A written record

of all questions and answers will be provided by email to all Proposers who have notified the

County of their intent to submit a Proposals, as well as on the County website. Questions about

this RFP shall be directed to Margaret Blue, Finance Director, purchasing@pendercountync.gov.

Answers to questions will be provided via an addendum as soon as possible thereafter. Firms

who intend to respond to this RFP, may provide an email address for updates as a courtesy.

However, Proposers are ultimately responsible for monitoring the Pender County website for

Addenda. Submissions must be sealed. There will be a public bid opening at the time and

location that bids are due.

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PURPOSE

Pender County seeks proposals from qualified firms and individuals to install pressure filters at

five (5) well locations for the purpose of providing treatment for iron removal. Pender County

Utilities has constructed five (5) groundwater wellhouses along the US-17 corridor in Scotts Hill

and Hampstead that provide potable water to residents and businesses in the area. Iron and

hydrogen sulfide in the groundwater has resulted in customer complaints. Pender County

Utilities intends to install a pressure filter system at each wellhouse with associated piping,

valves, controls, and media. Pender County is seeking a qualified contractor for a turnkey

installation that includes disinfection, testing, and startup of each system. The work will be

completed sequentially so that construction is only occurring at one wellhouse at a time.

SCHEDULE

Advertisement of RFP

May 28, 2026

Deadline for Questions

June 19, 2026 by 2:00pm

Deadline for receipt of Proposals June 25, 2026 by 2:00pm

Interviews (if needed)

June 26, 2026

Board of Commissioners Meeting July 13, 2026

Desired Effective Date

Negotiations complete prior to BOCC meeting

County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

ADDRESS

Pender County Finance Department

ATTN: Margaret Blue, Purchasing Manager

By Mail: PO Box 1578, Burgaw NC 28425

By Courier: 805 S. Walker Street, Burgaw NC 28425

Electronic copy: purchasing@pendercountync.gov

SCOPE OF SERVICES

Refer to Exhibit A – Scope of Services which includes construction plans and materials

specification for the work. Appendix A and Appendix B also included as reference for well site

planning. Please include proposed fees per location: Scotts Hill, Hampstead/Topsail, Hoover,

Kiwanis, and Annex as shown in Appendices.

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INSTRUCTIONS

This RFP and related documents may be obtained on the County website at

www.pendercountync.gov. Click on “I Want To…”, scroll down to “Open RFP’s and Bids”.

Proposal should be presented in the general format specified below:

1. Introduction: Description of the professional qualifications of the firm and staff proposed for

the assessment services. Clearly indicate each staff members’ role in the project. Include

information about the firm’s professional registration in North Carolina.

2. Work Plan: A detailed description of the services to be provided and schedule of estimated

timeframes for implementation/provision of those services.

3. References: A brief description of at least 3-5 projects that are similar in scope and size. For

each project listed, please include the name of the entity and the name and contact information

for personnel who would be familiar with the work performed. Preference is to list similar North

Carolina projects first.

4. Fee Schedule: Breakdown of potential fixed and/or variable costs to be incurred for these

services, with a total price for completion of this contract.

Proposals should be submitted bound, using standard paper, and sections should be

appropriately labeled for easy reference. Proposers must provide one original bound and one

electronic submission. The hard copy submission must be received at the address above prior to

the deadline for consideration. The electronic Proposal may be provided on a USB drive or

emailed to purchasing@pendercountync.gov. Any Proposals received after the deadline will not

be considered and shall be retained as documentation for the RFP file. Pender County

encourages all qualified businesses, including DBE, Minority, and Women owned and operated

businesses to respond to this RFP.

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ADDITIONAL REQUIREMENTS

1.Contract: This RFP will result in a contract for services provided to Pender County. The awarded

Proposer shall provide the County with a sample contract which can be revised by the County’s

legal department as needed. The contract shall provide a termination clause in which the County

reserves the right to terminate the contract immediately with cause or with ninety days prior

written notice without cause.

2. IRS W-9 Form: Please provide a current (within last 3 months) completed W-9 form which will be

required to be set up as a vendor in our system.

3. Insurance: Provide a copy of a certificate of insurance which identifies current levels of

professional liability insurance.

4. Proposal Form: Please complete and return Attachment 1 included here with submission.

5. Certification Regarding Suspension and Debarment: Please complete and return Attachment

2 included here with submission.

6. Non-Collusion Affidavit: Please complete and return Attachment 3 included here with

submission.

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