Project Information

Bid Title

2026 Human Resources Software Applications RFP

Issuing Agency

Lincoln County

Location

Missouri

Published Date

Feb 19, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-04-118

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	2026-04-118 (2026 Human Resources Software Applications RFP)
Issue Date & Time	2/19/2026 09:00:01 AM (CT)
Close Date & Time	3/10/2026 01:15:00 PM (CT)
Notes	The Lincoln County Commission is seeking proposals for a Human Resources Software Application to be used by our Director of Human Resources for several county offices, and over 200+ employees.

Contact Information

Name	Robert Henebry
Address	201 Main St Room 302 Troy, MO 63379 USA
Phone	1 (636) 4627887 x7887
Fax
Email	rhenebry@lincolncomo.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9112212

Bid Attachments

File Name	Description	File Size
W-9_Form.pdf (please login to view this document)	Blank W-9 Form	116 KB	339301	5061010
General Terms and Conditions 2026.pdf (please login to view this document)	General Terms and Conditions 2026	85 KB	339301	7194789

Attachment Preview

2026-04-118

2026 Human Resources Software Applications RFP

Issue Date: 2/19/2026

Response Deadline: 3/10/2026 01:15 PM (CT)

Contact Information

Contact: Robert Henebry

Address: Project Management

Room 302

201 Main St

Room 302

Troy, MO 63379

Phone: 1 (636) 4627887 x7887

Email: rhenebry@lincolncomo.gov

Page 1 of 10 pages

Deadline: 3/10/2026 01:15 PM (CT)

2026-04-118

Event Information

Number:

2026-04-118

Title:

2026 Human Resources Software Applications RFP

Type:

Request for Proposal

Issue Date:

2/19/2026

Response Deadline: 3/10/2026 01:15 PM (CT)

Notes:

The Lincoln County Commission is seeking proposals for a Human Resources

Software Application to be used by our Director of Human Resources for several

county offices, and over 200+ employees.

Ship To Information

Contact: Robert Henebry

Address: Project Management

Room 302

201 Main St

Room 302

Troy, MO 63379

Phone: (636) 697-2779

Email: rhenebry@lincolncomo.gov

Billing Information

Contact: Kaye Champion

Address: AP

102

201 Main St.

Room 102

Troy, MO 63379

Phone: (636) 462-7958

Email: kchampion@lincolncomo.gov

Bid Activities

Public Bid Opening

Lincoln County Courthouse

201 Main St.,

Troy, MO 63379

3/10/2026 2:30:00 PM (CT)

Bid Attachments

W-9_Form.pdf

Blank W-9 Form

General Terms and Conditions 2026.pdf

General Terms and Conditions 2026

View Online

View Online

Requested Attachments

Completed W-9

(Attachment required)

Please upload an up to date W-9 Form

Company information

Please use this location to upload any company information you would like to share. Please load any additional

services in addition to the requested that may be of use to Lincoln County Missouri.

Page 2 of 10 pages

Deadline: 3/10/2026 01:15 PM (CT)

2026-04-118

Bid Attributes

1 Name of Respondent

Please enter the name of the person responding to this solicitation.

(Required: Maximum 1000 characters allowed)

Page 3 of 10 pages

Deadline: 3/10/2026 01:15 PM (CT)

2026-04-118

2 Insurance Requirements for Contractors and Sub Contractors

Minimum insurance requirements are listed below. A certificate of insurance naming Lincoln County as additional

insured must be in place prior to the commencement of work and a current certificate must remain on file

throughout the duration of the contract.

Contractors’ insurance shall name Lincoln County as an additional insured on a primary and non-contributory basis

for Commercial General Liability and Auto Liability and shall include a waiver of subrogation in favor of Lincoln

County where permissible by law.

Commercial General Liability (occurrence form), including: premises and completed operations, broad form

property damage and contractual liability, products liability, employees as insureds, explosion, collapse and

underground and independent contractors with minimum limits of:

$2,000,000 General aggregate (Subject to a per project general aggregate provision applicable to the project)

$2,000,000 Products-completed operations aggregate

$1,000,000 Personal & advertising injury

$1,000,000 Each occurrence

$100,000 Fire damage

$10,000 Medical payments

Contractual Liability coverage may not contain restrictions for assumption of the others sole negligence, or deletion

of coverage for contractual liability. Coverage may have punitive damages exclusion.

Commercial Automobile Liability:

$1,000,000 Combined Single Limit (per accident) including all owned autos, hired autos & non-owned autos.

Contractual liability coverage may not contain restrictions for assumption of others sole negligence, nor any

deletion of coverage for contractual liability.

Workers’ Compensation: as per the statutory requirements of the State in which the work is performed, including

Employer’s Liability with minimum limits of:

$500,000 per accident

$500,000 per disease each employee

$500,000 disease policy limit

Any subcontractor or employee leasing company used by the contractor must maintain Workers’ Compensation

coverage equal to these limits. Any employee leasing company must also name Contractor as Alternate Employer.

All personnel on Contractor’s job sites must be covered under a Workers' Compensation policy within the statutory

limits as provided under the laws of the state in which the work is performed. If contractor is a sole proprietor

and has no other employees, contractor MUST still purchase a Workers' Compensation Policy. When

contractor purchases Workers' Compensation Insurance, the certificate must indicate whether coverage has been

waived for Officers, Partners, Shareholders, LLC Members and/or Sole Proprietors.

Excess Liability Coverage or Umbrella: minimum limits of $1,000,000 overlaying the underlying limits for

Commercial General Liability, Auto Liability and Employers liability

Subcontractor Requirements

Subcontractors must comply with all Lincoln County requirements regarding prevailing wage, certified payroll,

Affidavit of Compliance (PW-4), lien waivers, insurance, OSHSA 10 training, and E-Verify.

I understand the Minimum Insurance Requirements

(Required: Check if applicable)

Page 4 of 10 pages

Deadline: 3/10/2026 01:15 PM (CT)

2026-04-118

3 Bidder Understanding / General Terms and Conditions

The bidder hereby declares understanding, agreement, and certification of compliance to provide the items and/or

services at the prices quoted, in accordance with all terms and conditions (in Attachments tab), requirements, and

specifications of this original invitation to bid.

The bidder further agrees that upon receipt of an authorized purchase order from the Lincoln County Commission

or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the

bidder and Lincoln County.

I acknowledge and agree

(Required: Check if applicable)

4 IRS Form 1099 Mailing Address

City, State, Zip Code

(Required: Maximum 1000 characters allowed)

5 Contact Person

(Required: Maximum 1000 characters allowed)

6 Contact Person Title

(Required: Maximum 1000 characters allowed)

7 Contact Person Email Address

(Required: Maximum 1000 characters allowed)

8 Contact Person Phone Number

(Required: Maximum 1000 characters allowed)

9 PO Email

Please enter the email where POs should be sent.

(Required: Email address)

Bid Lines

Page 5 of 10 pages

Deadline: 3/10/2026 01:15 PM (CT)

2026-04-118

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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