Project Information

Bid Title

Port Lions School Painting ITB

Issuing Agency

Kodiak Island Borough

Location

Alaska

Published Date

Apr 17, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Port Lions School Painting ITB
Category:	Construction Services
Status:	Open

Description: Invitation to Bid The Base Bid for this project is to prepare and repaint the existing Port Lions School, including wood siding and trim, wood structural items, and other miscellaneous wood items. This is intended to protect the building envelope and increase the life span of the exterior of the school. Sealed, physical copy, bid packages will be accepted until 3:00pm local time on May 21, 2026, at the Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read at that time in the Borough Assembly Chambers. Electronic submissions of the bid package will not be accepted. A mandatory pre-bid conference will be held at 10:00am local time on May 12, 2026, in the Kodiak Island Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or via Microsoft Teams. All interested bidders are encouraged to submit a registration form prior to pre-bid conference to ensure receipt of notifications. Only registered bidders will receive a link to the Teams meeting a day prior to the pre-bid conference. Important Dates: Mandatory Pre-Bid Conference: May 12, 2026, at 10:00am Questions Due: May 14, 2026, at 1:00pm Bids Due: May 21, 2026, at 3:00pm Publication Date/Time: 4/16/2026 3:00 PM Closing Date/Time: 5/21/2026 3:00 PM Contact Person: Projects Office 907-486-9341 EFprojects@kodiakak.us Related Documents: ITB Port Lions School Painting

Attachment Preview

KODIAK ISLAND BOROUGH

INVITATION TO BID

Port Lions School Painting

26006

Contract FY2026-57

April 16, 2026

Kodiak Island Borough

710 Mill Bay Road

Kodiak, AK 99615

(907) 486-9341

Kodiak Island Borough

Contract Documents

Project: Port Lions School Painting

Project Number: 26006/ Contract Number: FY2026-57

Table of Contents

Invitation to Bid ............................................................................................................................................ 3

Instructions to Bidders .................................................................................................................................. 4

Bidder Registration Form ............................................................................................................................. 8

Addendum Acknowledgement...................................................................................................................... 9

Non-Collusion Affidavit ............................................................................................................................. 10

Bid Schedule ............................................................................................................................................... 11

Bid Modification Form ............................................................................................................................... 13

Subcontractor List ....................................................................................................................................... 14

Agreement................................................................................................................................................... 15

Corporate Acknowledgement ..................................................................................................................... 17

Bid Bond ..................................................................................................................................................... 18

Performance Bond ...................................................................................................................................... 19

Contractor Certificate of Substantial Completion....................................................................................... 20

Contract Release ......................................................................................................................................... 21

Special Conditions ...................................................................................................................................... 23

SC 01 General Statement ................................................................................................................. 24

SC 02 Scope of Work....................................................................................................................... 24

SC 03 Time of Completion .............................................................................................................. 24

SC 04 Special Site Conditions ......................................................................................................... 24

SC 05 Hazardous Waste Generation ................................................................................................ 24

SC 06 Site Preservation, Restoration, Cleanup and Environmental Reporting................................ 24

SC 07 Permits................................................................................................................................... 24

SC 08 Order of Award of Alternative Bids...................................................................................... 24

SC 09 Payment................................................................................................................................. 25

SC 10 References to Kodiak Island Borough General Conditions .................................................. 25

SC 11 Finance Department Pre-Award Qualification Form ............................................................ 25

Minimum Prevailing Wage Rates ............................................................................................................... 26

Specifications .............................................................................................................................................. 27

Drawings ..................................................................................................................................................... 28

Invitation to Bid

Port Lions School Painting

Page 2 of 32

Kodiak Island Borough

Invitation to Bid

Date: April 16, 2026

Project: Port Lions School Painting

Project Number: 26006/ Contract Number: FY2026-57

This project includes, but is not necessarily limited to:

The Base Bid for this project is to prepare and repaint the existing Port Lions School, including wood

siding and trim, wood structural items, and other miscellaneous wood items. This is intended to

protect the building envelope and increase the life span of the exterior of the school.

Sealed, physical copy, bid packages will be accepted until 3:00pm local time on May 21, 2026, at the

Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read

at that time in the Borough Assembly Chambers. Electronic submissions of the bid package will not be

accepted.

A mandatory pre-bid conference will be held at 10:00am local time on May 12, 2026, in the Kodiak

Island Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or via Microsoft Teams.

All interested bidders are encouraged to submit a registration form prior to pre-bid conference to ensure

receipt of notifications. Only registered bidders will receive a link to the Teams meeting a day prior to the

pre-bid conference.

Complete bidding documents for this project are available in electronic form on the Kodiak Island Borough

website, www.kodiakak.us. They may be viewed online and downloaded without charge and without

deposit.

Deadline for questions is 1:00pm local time on May 14, 2026. Questions, clarifications, or interpretations

of the Bidding Documents shall be made through a written request to the Project Manager at

EFprojects@kodiakak.us. Any required clarification or interpretation of the Bidding Documents will be

made by Addendum, which will be posted on the Kodiak Island Borough website. Only registered bidders

will receive notification that an addendum is available. For further information refer to the Instructions to

Bidders.

All bids shall be accompanied by a bid bond, certified check, cashier check or money order in the amount

of not less than five percent (5%) of the total amount bid. Bid bonds shall be in a form satisfactory to the

Kodiak Island Borough.

The Kodiak Island Borough reserves the right to reject or accept any or all bids, to cancel the procurement,

to waive irregularities or informalities in the bid or in the bidding, to postpone the bid opening, and to give

particular attention to the qualifications of the Bidder.

The current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid

if required by law. If required, certified payrolls must be submitted to the Alaska Department of Labor. The

requirement of the Alaska Employment Preference Act (AS 36.10) must be met. The Kodiak Island

Borough encourages disadvantaged, minority, and women owned firms to respond to this invitation to bid.

Invitation to Bid

Port Lions School Painting

Page 3 of 32

Kodiak Island Borough

Instructions to Bidders

Project: Port Lions School Painting

Project Number: 26006/ Contract Number: FY2026-57

CAUTION:

Your bid may be rejected if it is not properly executed. Check that the following items have been

accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully.

1. Bidder Registration Form submitted.

2. Bid Form/Schedule

A. The Bid Form/Schedule has been executed and signed.

B. Addendum Acknowledgement Form has been executed and signed.

3. Bid Bond and Performance Bond

A. An executed Bid Security (Bid Bond) in the amount indicated on the Invitation to Bid.

B. Verify that the Certificate showing the Corporate Principal on the form is executed if

applicable.

C. An executed Performance Bond to be provided at the time of award.

4. Alaska Business License, a of copy your current license must be included.

5. Alaska Contactor Certificate of Registration

A. A copy of your current Alaska Contractor License of Registration in the bidder’s name must

be included with the bid.

B. The Contractor is required to verify that the appropriate license(s) is in place prior to

submitting their bid for the project’s scope of work.

6. A bid may be rejected if it contains any alterations or erasures that are not initialed by the signer

of the bid.

1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting Bids,

which are defined in the General Conditions, have the meanings assigned to them in the General Conditions.

The term "Bidder" means one who submits a Bid directly to the Owner, as distinct from a sub-bidder, who

submits a Bid to a Bidder.

2.0 INTERPRETATIONS AND ADDENDA.

a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents shall be

made through a written request to the Project Manager at least five days prior to the date

for receipt of bids 12:00pm (noon) local time on July 17th, 2025. Questions received less

than seven Days prior to the Deadline for Bids may not be answered. Only questions

answered by formal written Addendum will be binding. Oral and other interpretations or

clarifications will be without legal effect.

b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents will be

made by Addendum. Addenda will be made available through the Kodiak Island Borough

website. Registered Bidders will receive notification that an addendum is available.

Bidders are responsible for downloading the addendum from the Kodiak Island Borough

website.

3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership, corporation, or

association under the same or different names will not be considered. If the Owner believes that any Bidder

is interested in more than one Bid for the work contemplated, all Bids in which such Bidder is interested

will be rejected. If the Owner believes that collusion exists among the Bidders, all Bids will be rejected.

Invitation to Bid

Port Lions School Painting

Page 4 of 32

4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will be

considered. A Bid submitted by a Bidder determined to be not responsible may be rejected.

Nothing contained in this section deprives the Owner of its discretion in determining the lowest responsible

bidder. Before a Bid is considered for award, a Bidder may be requested to submit information documenting

its ability and competency to perform the work, according to general standards of responsibility and any

special standards which may apply. It is Bidder’s responsibility to submit sufficient, relevant, and adequate

information. Owner will make its determination of responsibility and has no obligation to request

clarification or supplementary information.

5.0 NON-RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be considered

non-responsive and may be rejected. Some of the reasons a Bid may be rejected for being non- responsive

are:

a. If a Bid is received by the Owner after the Deadline for Bids.

b. If the Bid is on a form other than that furnished by the Owner, or legible copies thereof; or

if the form is altered or any part thereof is detached; or if the Bid is improperly signed.

c. If there are unauthorized additions, conditional or alternate Bids, or irregularities of any

kind which may tend to make the bid incomplete, indefinite, ambiguous as to its meaning,

or in conflict with the Owner’s Bid document.

d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving the

right to accept or reject any award, or to enter into a contract pursuant to an award. This

does not exclude a Bid limiting the maximum gross amount of awards acceptable to any

one Bidder at any one Bid opening, provided that any selection of awards will be made by

the Owner.

e. If the Bid does not contain a Unit Price for each pay item listed, except in the case of

authorized alternate pay items.

f. If the Bidder has not acknowledged receipt of each Addendum.

g. If the Bidder fails to furnish an acceptable Bid guaranty with the Bid.

h. If any of the Unit Prices Bid are excessively unbalanced (either above or below the amount

of a reasonable Bid) to the potential detriment of the Owner.

i. If a Bid modification does not conform to Article 10.0 of this Section.

6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS.

It is the responsibility of each Bidder before submitting a Bid:

a. To examine thoroughly the Contract Documents, and other related data identified in the

Bidding documents (including "technical data" referred to below):

1. To consider federal, state, and local laws and regulations that may affect cost,

progress, or performance of the work,

2. To study and carefully correlate the Bidder's observations with the Contract

Documents, and other related data; and

b. To notify the Owner of all conflicts, errors, or discrepancies in or between the Contract

Documents and such other related data.

c. The submission of a Bid will constitute an incontrovertible representation by the Bidder

that the Bidder has complied with every requirement of Article 6.0, "Bidder's Examination

of Contract Documents " herein, that without exception the Bid is premised upon

performing the work required by the Contract Documents and such means, methods,

techniques, sequences, or procedures of construction as may be indicated in or required by

the Contract Documents, and that the Contract Documents are sufficient in scope and detail

to indicate and convey understanding of all terms and conditions for performance of the

work.

Invitation to Bid

Port Lions School Painting

Page 5 of 32

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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