Project Information

Bid Title

Removal of Beach Sandbags

Issuing Agency

City of Isle of Palms

Location

South Carolina

Published Date

Jun 9, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 2026.05

Original Source

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Bid Documents

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Project Description

RFB 2026.05 - Removal of Beach Sandbags

The City of Isle of Palms is seeking bids from qualified contractors for the removal of sandbags installed on the beach as erosion control. The city is renourishing the beach and must remove the bags as a condition of the permit. There are approximately 4,000 sandbags, measuring one cubic yard each, installed in three different areas. The contractor will need to excavate the bags, cut the bags open to leave the sand on the beach, dispose of all materials, coordinate inspections, and regrade the area.

Bids are due 10am June 19th, 2026.

Bid documents are available here .

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CITY OF ISLE OF PALMS, SOUTH CAROLINA

REQUEST FOR BIDS (RFB) 2026-05

REMOVAL OF BEACH SANDBAGS

The City of Isle of Palms is seeking bids from qualified contractors for the removal of

approximately 4,000 sandbags, each measuring one cubic yard. The sandbags are in

three separate areas (“reaches”) of the island and were placed on the shoreline for

protection against erosion. The city is ready to renourish the shoreline now and the

sandbags must be removed to comply with permitting regulations. Key to this Bid is the

understanding that this project is linked to the renourishment project’s timeline.

Bids should be submitted to the following:

Douglas Kerr

City Administrator

City of Isle of Palms

1207 Palm Boulevard

Post Office Box 508

Isle of Palms, South Carolina 29451

Deadline for Questions

The deadline for questions is 5:00 p.m., Eastern Time, Monday, June 15th, 2026.

Bidders should send questions regarding this Request for Bids to Douglas Kerr, City

Administrator, in writing or email to dkerr@isleofpalms.gov. Questions received before

this deadline will be answered via addendum posted on the City’s website at

http://www.iop.net/requests-for-bids-proposals. Questions received after this deadline

will not be answered.

If an addendum is issued, Bidders must acknowledge receipt of the addendum with their

bid.

Deadline for Submissions

The deadline for submission is 10:00 a.m., Eastern Time, Friday, June 19th, 2026. Bids

will be received at the front desk of City Hall, on the second floor of 1207 Palm

Boulevard, Isle of Palms, South Carolina 29451 in a sealed envelope. Sealed envelopes

must be clearly marked “RFB 2026-05, Removal of Sandbags” and include one (1) hard

copy and one (1) electronic copy saved to a USB flash drive. It will be the responsibility

of the bidders to verify receipt by the City.

Bids may be delivered by hand or by mail, but no bid shall be considered which is not

actually received by the City at the place, date and time appointed by the City and the

City shall not be responsible for any failure, misdirection, delay or error resulting from

the selection by any bidder of any particular means of delivery.

Proprietary and/or Confidential Information: Your bid is a public document under the

South Carolina Freedom of Information Act (FOIA), except for information that may be

treated as confidential as an exception to disclosure under the FOIA. If you cannot

agree to this standard, please do not submit your bid. All information that is to be

treated as confidential and/or proprietary must be CLEARLY identified, and each page

containing confidential and/or proprietary information, in whole or in part, must be

stamped and/or denoted as CONFIDENTIAL, in bold, in a font of at least 12-point type,

in the upper right-hand corner of the page. All information not so denoted and identified

will be subject to disclosure by the City.

Bidders acknowledge and agree that the City will not be liable for any costs, expenses,

losses, damages (including damages for loss of anticipated profit) or liabilities incurred

by the respondent or any member of the respondent’s organization as a result of, or

arising out of, submitting a bid, negotiating changes, or due to the City’s acceptance or

non-acceptance of the bid or the rejection of any and all bids. Bidders are responsible

for submission of accurate, adequate and clear descriptions of the information requests.

Neither issuance of the RFB, preparation and submission of a response, nor the

subsequent receipt and evaluation of any response by the City of Isle of Palms will

commit the City to award a contract to any respondent even if all the requirements in the

RFB have been met.

Bidders must have or be able to procure an Isle of Palms Business License.

Contractors considering submission under this RFB will be expected to have read and

be prepared to enter into the attached contract, which is a part of this RFB. The City of

Isle of Palms reserves the right to accept or reject any and all bids, or any parts thereof;

to waive irregularities or informalities in any bid received to allow the bid to be

considered; to negotiate terms and conditions with Bidders; and to select a Bidder or to

cancel in whole or in part this RFB, if it is in the best interest of the City to do so. Those

bids determined not to be in compliance with provisions of this RFB and the applicable

laws and or regulations will not be processed.

By signing its bid, Bidder certifies that it will comply with the applicable requirements of

Title 8, Chapter 14 of the South Carolina Code of Laws and agrees to provide the City

upon request any documentation required to establish either: (a) that Title 8, Chapter 14

is inapplicable both to Bidder and its subcontractors or sub-subcontractors; or (b) that

Bidder and its subcontractors or sub-subcontractors are in compliance with Title 8,

Chapter 14. Pursuant to Section 8-14-60, “A person who knowingly makes or files any

false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is

guilty of a felony and, upon conviction, must be fined within the discretion of the court or

imprisoned for not more than five years, or both.” Bidder agrees to include in any

contracts with its subcontractors language requiring its subcontractors to (a) comply

with the applicable requirements of Title 8, Chapter 14 and (b) include in their contracts

with subcontractors, language requiring the sub-subcontractors to comply with the

applicable requirements of Title 8, Chapter 14.

Scope of Work

A site visit to all three areas of sandbags is strongly suggested prior to submitting a

bid.

The Scope of work for the Project includes, but is not limited to the following:

1. Excavating and removing all sandbags encountered to a depth of four (4) feet

below existing beach grade.

2. Empty bags of their contents onto the beach

3. Remove all sandbag materials and properly dispose of the bags into a dumpster

provided by the contractor

4. Call for inspections by the SC Bureau of Coastal Management (BCM) staff before

any excavation area is filled in and create documentation and provide

photographic evidence of all bags being removed

5. Once authorized to fill in the excavated areas, the areas must be smoothed and

regraded to ensure that the area is safe for beach visitors

6. Because the bags are providing protection to structures and they are on three

different areas of the beach, the contractor will need to coordinate three different

mobilizations to complete the work. The bags must be removed 15 days prior to

the renourishment work in each separate area. The three sections and the

expected schedule of when they will need to be removed are as follows:

• Section 1 (between Seascape and Ocean Club)- July 15th

• Section 2- (Beachwood East) August 15th

• Section 3- (south end of Ocean Blvd) September 30th

The chosen contractor will stay abreast of the exact renourishment project timings

by coordinating with the renourishment engineer, Mr. Steven Traynum of Coastal

Science Engineering.

The chosen contractor shall provide all materials, equipment, supplies, freight, state

sales tax, labor and supervision as necessary.

Time is of the essence for this project and the work associated within each of the

three sections identified in this RFB must be completed by the deadline provided

above, noting that the deadlines are subject to change based on the renourishment

project schedule. The city and/ or its’ coastal engineer managing the renourishment

project will make the contractor aware of shifts of any dates identified within this

RFB.

Bid Format

In responding to this request, contractors should provide a price quote for the scope of

work to accomplish this work on the attached “BID FORM”.

If any addenda(um) are issued, the contractor must acknowledge reviewing the

addenda(um) by listing them on the BID FORM.

In addition to submitting the completed BID FORM, contractors submitting bids should

provide examples of experience with similar projects. Provide a brief description of

similar projects of comparable size and complexity for which the Bidder provided

services within the past five (5) years. Limit information to no more than five (5)

projects.

A performance bond for 100% of the construction contract amount will be required.

All such descriptions should include:

1. Project location.

2. Renovation and/or Replacement.

3. Description of original project budget versus actual cost.

4. Name and contact information for a reference with knowledge of the Bidder’s

work on the specified project.

Provide the Contractor(s) and if possible, the names and bids of all sub-consultants

thatwill be part of the Bidder’s Team and identify the specific work the sub-consultant

will perform. Once the City issues a contract, no change in sub-consultants assigned

to the Project will be permitted without prior written approval from the City.

Evaluation Criteria

The City will evaluate bids based on the factors outlined within this RFB and the City’s

procurement ordinance, which shall be applied to all eligible, responsive bids in

selecting the successful contractor. The City reserves the right to disqualify any bid from

a bidder it deems as non-responsive and/or non-responsible. The City reserves the right

to make such investigations of the Bidders as it deems appropriate.

Award of any contract may be made without discussion with Bidders after bids are

received. The City reserves the right to cease contract negotiations if it is determined

that the Bidder cannot perform the services specified in their response.

Recommendation of award for contract will be made based not only on price, which is

an important factor, but also on quality of bid, qualifications, experience, technical

expertise, references and ability to execute the work. After careful evaluation, the city

staff may make a recommendation to City Council for award of a contract.

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