Project Information

Bid Title

CONSTRUCTION MANAGER FOR CONSTRUCTION OF FIRE STATION #2

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Apr 26, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-031

Original Source

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Project Description

Bid Number:	P26-031
Bid Title:	CONSTRUCTION MANAGER FOR CONSTRUCTION OF FIRE STATION #2
Category:	Consultant
Status:	Open

Publication Date/Time: 4/26/2026 3:21 PM Closing Date/Time: 5/6/2026 3:00 PM Submittal Information: City Secretary Office Contact Person: clifton.williams@portarthurtx.gov Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: RFP- Construction Manager for Fire Station 2

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

APRIL 26, 2026

REQUEST FOR PROPOSALS

CONSTRUCTION MANAGER FOR

CONSTRUCTION OF FIRE STATION #2

DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central

Standard Time, Wednesday, May 6, 2026. (The clock located in the City Secretary’s office will be the

official time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, May 6, 2026

in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P26-031

DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB

of your RFP to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning this Request for Proposals and Scope of Work should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR PROPOSALS (RFP) and accompanying GENERAL INSTRUCTIONS,

CONDITIONS and SPECIFICATIONS are for your convenience in submitting proposals for the enclosed

referenced services for the City of Port Arthur.

Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be

placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner of the

envelope.

ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP

submittal arrives at the above location by specified deadline regardless of delivery method chosen by the

firm. Faxed or electronically transmitted RFP submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 20

REQUESTS FOR PROPOSALS

CONSTRUCTION MANAGER FOR

CONSTRUCTION OF FIRE STATION #2

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN

REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon

request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with the

enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 20

REQUEST FOR PROPOSALS

CONSTRUCTION MANAGER FOR

CONSTRUCTION OF FIRE STATION #2

OBJECTIVE

The Construction Manager or Superintendent will be responsible strictly for the Contractor’s compliance

with, and adherence to, the specifications of Port Arthur Fire Station #2 construction project. Fire

Department is requesting proposals from firms to provide a Construction Superintendent for the

construction project. The Construction Superintendent will function as City of Port Arthur representative

to assure the selected Contractor(s) adheres to all provisions in the bid documents as well as abides by all

clauses in their contract. The contract will be a till the completion of Fire Station #2 construction. If

interested your firm should review the scope of work and complete the bid proposal sheet. The

Construction Superintendent will begin work after all required contract paperwork is finalized.

SCOPE OF SERVICES

Upon selection and award of a contract Superintendent shall:

1. Attend Pre-Construction and all scheduled bi-monthly meetings between the City and

selected Contractor.

2. Review plans developed by engineer and/or architect.

3. Assist City in reviewing and processing submittals, shop drawings, and Requests for

Information for clarification of details between City and Contractor’s representative.

4. Check the pay apps to make sure City is paying for the correct number of hours worked by

the Contractor, and the materials.

5. Coordinate with City on all Requests for Change Orders by the Contractor.

6. Advise City on questions and concerns from the Contractor.

7. During construction, the Construction Superintendent shall visit the site in conjunction with

the construction meetings to observe the progress and quality of the work completed by the

Contractor. Such visits and observation are not intended to be an exhaustive check or a

detailed inspection of the Contractor’s work but rather to allow the City to become

generally familiar with the work in progress and to determine, in general, if the work is

proceeding in accordance with the construction documents.

8. Based on these visits, Construction Superintendent shall provide a site visit report to keep

City informed about the progress of the work and shall advise City about any observed

deficiencies in the work.

9. Construction Superintendent shall not supervise, direct or have control over the

Contractor’s work nor have any responsibility for the construction means, methods,

techniques, sequences or procedures selected neither by the Contractor nor for the

Contractor’s safety precautions or programs in connection with the work. These rights and

responsibilities are solely those of the Contractor in accordance with the contract

documents.

10. Construction Superintendent has the authority to stop construction if a problem is noticed.

The Construction Superintendent must contact the City representative immediately after

stopping the project.

Page 4 of 20

11. Construction Superintendent cannot make any changes to the construction project. If a

change is necessary, the Construction Superintendent must notify the City.

12. Assist City with overseeing the ‘punch-list’ for construction project. Ensures the

construction is completed in compliance with plans and specifications, City requirements

and operational needs, and quality assurance.

13. Attend Substantial Completion Inspection with City, coordinate with City to create punch

list, substantiate that items noted are completed, and possibly issue Substantial Completion

Certificate.

14. Provide support services as needed during the project close-out process.

15. Obtain and review close-out submittal from the Contractor for completeness before

transmitting to City which include but are not limited to:

a. Contractor’s red lines and as-built notes and drawings

b. Warranty information

c. Material Safety Data Sheet (MSDS)

d. Start up and test reports

e. Building commissioning report (if required in construction documents)

REQUIREMENTS

1. Minimum three years construction management experience.

2. Possess and utilize a broad knowledge of architectural and construction principles, practices

and procedures.

3. Provide three references for construction projects similar to this.

4. Construction Superintendent shall not exceed 10 hours a week except for the following:

a. Authorization by the City representative for additional work

b. Material Testing (if necessary)

5. Construction Superintendent must be in attendance for material testing (if necessary).

6. Construction Superintendent expenses such as mileage and lodging must be included in the

hourly cost.

7. Construction Superintendent must submit a detailed billing invoice accounting for their

time with their monthly invoice submittal.

8. Construction Superintendent will remain on this project till it is totally complete.

CONTRACT

1. Contract will terminate once construction of Fire Station #2 is complete.

Page 5 of 20

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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