Project Information

Bid Title

Renovation of Lakeside III Second Floor, RFQ 696007

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Apr 13, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 696007

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 696007
Bid Title:	Renovation of Lakeside III Second Floor, RFQ 696007
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (the “County”) to obtain the services of a qualified General Contractor to perform interior renovations at the existing County-owned facility located at 21355 Ridgetop Circle, Dulles, Virginia 20166 (hereinafter referred to as the “Project”). The Project includes selective demolition and interior renovation of approximately 9,281 gross square feet on the Second Floor of the existing four-story building. The Work will provide a new customer service help desk, two (2) conference rooms, a break room, technical workbench room, a security room, and a combination of private offices and open office areas to support current and future operational needs of the County’s Department of Information Technology (DIT). The overall scope of work is to be permitted and constructed under a single permit. The area of work is currently vacant and has been cleared of all furniture and debris. Occupancy of the construction area shall not be permitted until all Work is complete and all required inspections have been successfully passed and approved by the authority having jurisdiction. The selected General Contractor shall be responsible for maintaining a safe, secure, and controlled work environment for County staff, adjacent tenants and the public throughout the duration of construction. The Contractor shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including those governing work hours, noise, and site operations. Coordination with County representatives shall be required to minimize disruption to operations and to support the successful execution of the project. Pre-Bid Conference: An Optional Pre-bid Conference will be held virtually using Microsoft Teams on April 21, 2026 at 9:00 a.m. with the purpose of discussing the Contract concept, Contract Documents, and minimum qualifications required for Bidders, and to provide a high-level overview of the supplier registration process and online submission of bids through iSupplier. Publication Date/Time: 4/13/2026 10:30 AM Publication Information: Invitation for Bid Closing Date/Time: 5/12/2026 4:00 PM Pre-bid Meeting: April 21, 2026 @ 9:00 a.m. Contact Person: Kristy Varda, NIGP-CPP, CPPO, CPPB, Assoc. DBIA, CJP Assoc. Please see the attached document RFQ 696007 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 696007 (PDF) Attachment 2 - General Conditions (PDF) Attachment 3 - LOUD-26-0009 (PDF) Attachment 4 - Drawings (PDF) Attachment 4 - Project Manual (PDF) View Solicitation Abstract (PDF)

Attachment Preview

County of Loudoun, Virginia

INVITATION FOR BID

RENOVATION OF LAKESIDE III SECOND FLOOR

ACCEPTANCE DATE: Prior to 4:00 p.m., May 12, 2026, Local “Atomic” Time

IFB NUMBER:

RFQ 696007

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.,

1st Floor, Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

PLEASE NOTE:

A. Bid Forms. Bid forms may be downloaded from the County’s web site:

www.loudoun.gov/procurement.

B. Pre-Bid Conference. An Optional Pre-bid Conference will be held virtually using

Microsoft Teams on April 21, 2026 at 9:00 a.m. with the purpose of discussing the

Contract concept, Contract Documents, and minimum qualifications required for

Bidders, and to provide a high-level overview of the supplier registration process and

online submission of bids through iSupplier.

Join:

https://teams.microsoft.com/meet/25140953354308?p=Zr8F

zAb8Kh3IpmsNY5

Meeting ID: 251 409 533 543 08

Passcode: pj6mQ3gb

Need help? | System reference

Dial in by phone

+1 757-600-4923,,559385497# United States, Norfolk

Find a local number

Phone conference ID: 559 385 497#

C. Site Inspection. Instructions to participate in a site inspection (if provided) can be

found in Section 22, Instruction to Bidders, Paragraph 22.5. Please read this

section carefully as there may be specific dates established to register for the site

inspection.

IFB RFQ 696007

Renovation of Lakeside III Second Floor

Page 1 of 34

The Terms and Conditions contained in this Invitation for Bid and in the County-

Contractor Agreement (Attachment 1) are not negotiable.

Requests for information related to this Invitation for Bid should be directed to:

Kristy Varda, NIGP-CPP, CPPO, CPPB, Assoc. DBIA, CJP Assoc.

Contracting Officer

(571) 627-7441

Kristy.varda@loudoun.gov

This document can be downloaded from our web site: www.loudoun.gov/procurement

Issue Date: April 13, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

IFB RFQ 696007

Renovation of Lakeside III Second Floor

Page 2 of 34

INVITATION FOR BID

RENOVATION OF LAKESIDE III SECOND FLOOR

SECTION/TITLE

PAGE

1.0 PURPOSE........................................................................................................................... 4

2.0 COMPETITION INTENDED ................................................................................................ 5

3.0 PREVAILING WAGE RATES ............................................................................................. 5

4.0 BIDDER MINIMUM QUALIFICATIONS............................................................................... 6

5.0 SPECIFICATIONS .............................................................................................................. 9

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT ................................... 9

7.0 DISCREPANCIES ............................................................................................................... 9

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT .......... 9

9.0 PAYMENT OF TAXES ........................................................................................................ 9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE ............................... 9

11.0 ETHICS IN PUBLIC CONTRACTING ............................................................................... 10

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED.......................... 10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ..................................... 11

14.0 DRUG-FREE WORKPLACE ............................................................................................. 11

15.0 FAITH-BASED ORGANIZATIONS ................................................................................... 11

16.0 EXEMPTION FROM TAXES ............................................................................................. 11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.................... 12

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS 13

19.0 CONSTRUCTION CONTRACT RETAINAGES................................................................. 13

20.0 ESCROW ACCOUNT FOR RETAINED FUNDS ............................................................... 13

21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ................................................... 13

22.0 INSTRUCTIONS TO BIDDERS......................................................................................... 14

23.0 PRICING PAGE ....................................................................................................... 24

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

County-Contractor Agreement (contained herein)

General Conditions of the Construction Contract

Prevailing Wage Rates – LOUD-26-0009

Project Plans and Specifications

Authorized By:/s/ Kristy Varda, NIGP-CPP, CPPO, CPPB, Assoc. DBIA, CJP Assoc. Date: 4/13/26

IFB RFQ 696007

Renovation of Lakeside III Second Floor

Page 3 of 34

RENOVATION OF LAKESIDE III SECOND FLOOR

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(the “County”) to obtain the services of a qualified General Contractor to

perform interior renovations at the existing County-owned facility located at

21355 Ridgetop Circle, Dulles, Virginia 20166 (hereinafter referred to as the

“Project”).

The Project includes selective demolition and interior renovation of

approximately 9,281 gross square feet on the Second Floor of the existing

four-story building. The Work will provide a new customer service help desk,

two (2) conference rooms, a break room, technical workbench room, a

security room, and a combination of private offices and open office areas to

support current and future operational needs of the County’s Department of

Information Technology (DIT).

The overall scope of work is to be permitted and constructed under a single

permit. The area of work is currently vacant and has been cleared of all

furniture and debris. Occupancy of the construction area shall not be

permitted until all Work is complete and all required inspections have been

successfully passed and approved by the authority having jurisdiction.

The selected General Contractor shall be responsible for maintaining a safe,

secure, and controlled work environment for County staff, adjacent tenants

and the public throughout the duration of construction. The Contractor shall

comply with all applicable federal, state, and local laws, ordinances, and

regulations, including those governing work hours, noise, and site operations.

Coordination with County representatives shall be required to minimize

disruption to operations and to support the successful execution of the project.

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The County will require the Contractor awarded this Project to use Trimble

Unity Construct (Trimble) Construction Program Management Software.

The County will provide software licenses for the Contractor’s use and will

provide training for the Contractor to ensure proficiency as recommended

by Trimble. The license and training will be provided to the Contractor at no

cost and prior to the issuance of Notice to Proceed. Further training due to

a lack of proficiency will be the responsibility of the Contractor.

The Trimble Construction Program Management Software will be used for

all project management documentation and correspondence, including but

not limited to: Requests for Information, submittals, meeting minutes, pay

applications, proposed change orders, approved change orders, and close-

out documentation.

IFB RFQ 696007

Renovation of Lakeside III Second Floor

Page 4 of 34

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.

any entity submitting a bid in response to this IFB) responsibility to advise the

Purchasing Agent in writing if any language, requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent

not later than fifteen (15) days prior to the date set for bids to close.

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 3 to this IFB.

3.1 The General Contractor awarded a County Construction Contract as a

result of this IFB, and any subcontractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2 Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this Section

is guilty of a Class I misdemeanor.

3.3 After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the Project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

contract. This certification shall, for each craft or trade employed on the

Project, specify the total hourly amount to be paid to employees, including

wages and applicable fringe benefits, provide an itemization of the amount

paid in wages and each applicable benefit, and list the names and

addresses of any third-party fund, plan or program to which benefit

payments will be made on behalf of employees. The certification shall be

sent to the Commissioner of Labor and Industry for each pay period for the

duration of the Project.

3.4 The General Contractor awarded a County Construction Contract as a

result of this IFB, shall keep, maintain, and preserve (i) records relating to

IFB RFQ 696007

Renovation of Lakeside III Second Floor

Page 5 of 34

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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