Project Information

Bid Title

Rapid Tests

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jan 7, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1392

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1392
Addendum:	0
Bid Due Date:	1/28/2026
Description:	Rapid Tests
Bid Document:	TAC 1392 Rapid Tests.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1392

Supplies or Services Requested: Rapid Tests

Department: Animal Services

NIGP Commodity Code(s): 875-15

Solicitation Schedule

EVENT

IFB Issue Date

DATE

01/07/2026

Pre-Bid Conference

Location

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

01/19/2026

10 Days prior to IFB due date

01/28/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Samantha J. Toothaker, Senior Buyer | stoothaker@cityoftulsa.org

All questions should be emailed with TAC 1392 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1392 | Rapid Tests | Issue Date: 00/00/0000

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase Rapid Tests for the Animal Services

Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards.

To do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

It is recommended that Signatory Authorization Documentation for the

Authorized Agent is included at the time of Bid Submission. Please ensure

the Authorized Agent is using the correct and appropriate title based on

organization type(s) listed above when signing Bid documents.

IFB Rev 02/2024

2

TAC 1392 | Rapid Tests | Issue Date: 00/00/0000

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City of Tulsa is requesting Bids for Rapid Tests for use by the Animal Services Department of

the City of Tulsa.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

The Zoetis Witness/Vetscan Rapid Tests or Idexx Snap Rapid Tests are

acceptable. No substitutions allowed.

Not all items are expected to be awarded to a single Bidder. You may

submit bids only for the items You can supply.

Zoetis Witness FeLV/FIV Rapid Tests 25 tests per unit sold

 FeLV Sensitivity 92.9%

 FeLV Specificity 96.5%

 FIV Sensitivity 93.8%

 FIV Specificity 93.4%

Zoetis Witness Parvo Rapid Tests 5 tests per unit sold

 Canine Sensitivity 86.3%

 Canine Specificity 96.1%

Zoetis Witness Heartworm Rapid Tests 25 tests per unit sold

 Canine Sensitivity 97.0%

 Canine Specificity 96.4%

Zoetis Vetscan Giardia Rapid Tests 10 tests per unit sold or 20 tests per unit sold

 Sensitivity 98.1%

 Specificity 99.3%

IFB Rev 02/2024

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TAC 1392 | Rapid Tests | Issue Date: 00/00/0000

IDEXX SNAP FIV/FeLV Combo Rapid Test 30 tests per unit sold or 15 tests per unit sold

 FeLV Sensitivity 98.6%

 FeLV Specificity 98.2%

 FIV Sensitivity 93.5%

 FIV Specificity 100%

IDEXX SNAP Parvo Rapid Test 5 tests per unit sold

 Canine Sensitivity 100%

 Canine Specificity 100%

IDEXX SNAP Heartworm RT Test 30 tests per unit sold or 15 tests per unit sold

 Canine Sensitivity 84%

 Canine Specificity 97%

IDEXX SNAP Giardia Rapid Tests 5 tests per unit sold or 15 tests per unit sold

 Sensitivity 95%

 Specificity 99%

THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK

IFB Rev 02/2024

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TAC 1392 | Rapid Tests | Issue Date: 00/00/0000

III.

BID SUBMISSION INSTRUCTIONS AND INFORMATION

1. Bidder Registration: To ensure timely updates and alerts about business opportunities with the

City, interested Bidders should register as a Bidder with the City. To register, interested Bidders

should complete the City’s online vendor registration form (linked here). If You have any

questions, email purchasing@cityoftulsa.org or check the City’s "Selling to the City" Website.

2. Pre-Bid Conference: If a pre-Bid conference is required, see the first page for time and location.

Attendance Requirement

☐ Attendance at the Pre-Bid Conference is required to submit a Bid.

☒ Attendance is not required to submit a Bid.

3. Questions and Concerns: As You prepare Your Bid response, You may have questions or points

of clarification around this Solicitation. Any questions or comments about this Invitation for Bid

must be sent via e-mail to the buyer listed on the first page “Assigned Buyer” and be received at

least 10 Days prior to the Bid Submission Date. Please include the IFB Bid number (as

indicated on the title page) on all communications. Bidders may only communicate with the City

through the Assigned Buyer – communication with other City staff could result in disqualification.

4. Issuing of Addenda: The City may addend or amend its IFB at any time before the Bid

Submission Date. In addition to registering as a Bidder with the City, Bidders can check the

“Purchasing Bid Opportunities & Results” page on the City Website for the latest updates (linked

here). Any such amendments shall become a part of the Agreement. You must acknowledge

receipt of any Addenda or Amendments by writing in the issued Addenda numbers on Exhibit A –

Delivery and Pricing. City may reject any Bid that fails to acknowledge any Addenda or

Amendments.

5. Submission and Receipt of Bids: The City requires two completed Invitation for Bids: 1 Original

and 1 Copy. Each must be clearly labeled on the front sheet indicating “Original” or “Copy.” Use

the Bidder Checklist to ensure Your Bid includes all required components. If a copy on electronic

media is also required, the box below will be checked.

☐Electronic Copy is also required.

Bids must be received no later than 5:00 PM (CST) on the Bid Submission Date (see first page)

and delivered to:

City of Tulsa - City Clerk’s Office

175 East 2nd Street, Suite 260

Tulsa Oklahoma 74103

Bids must be sealed and either mailed or delivered. The package, container, or envelope should

contain both of Your completed Bids, the original and the copy. Please use the provided label

on the last page of this IFB to clearly write the Bidder’s legal name and Bid number on the outside

of the package, container, or envelope. No faxed or emailed Bids will be considered.

Bids received after the stated date and time will not be accepted. The timestamp clock located

at the City Clerk’s Office on the second floor of City Hall at 175 East 2nd Street, Suite 260, Tulsa,

Oklahoma, 74103 is the City’s official bid clock for this IFB. Timeliness of Bid submittals will be

determined using only this clock.

IFB Rev 02/2024

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Commodity Codes

• NAICS 325413In-Vitro Diagnostic Substance Manufacturing
• NAICS 541330Engineering Services

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