Project Information

Bid Title

Service Center Design Development and Construction

Issuing Agency

City of Webster Groves

Location

Missouri

Published Date

Apr 29, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

25PW02-26

Original Source

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Bid Documents

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Project Description

Bid Number:	25PW02-26
Bid Title:	Service Center Design Development and Construction
Category:	Construction
Status:	Open
Bid Recipient:	Finance Department

Description: Webster Groves is seeking qualified applicants to submit a competitive, sealed qualifications for the provision of Professional Engineering and Architectural Services – Service Center Addition (SCA). To expand and enhance our Public Works and Parks Service Center. Selection of professional services shall be conducted in accordance with: ? Missouri Revised Statutes Chapter 327 ? Section 3.145 of the Webster Groves City Code – Policy and Procedure for the Procurement of Engineering, Architectural, and Land Surveying Services This project is designated as a Class A Project pursuant to Section 3.145(e)(2)(A), as the anticipated professional service fees exceed $5,000. Final selection is subject to approval by City Council. Publication Date/Time: 4/29/2026 3:00 PM Closing Date/Time: 5/14/2026 4:55 PM Submittal Information: City Hall via Mail; bids@webstergrovesmo.gov via Email Addendum Date/Time: 5/11/2026 Contact Person: Paul Receniello receniellop@webstergrovesmo.gov Business Hours: 7:00 - 3:30 Qualifications: Please see the associated document for full details. Special Requirements: Please see the associated document for full details. Miscellaneous: Please see the associated document for full details. Any questions need to be submitted to receniellop@webstergrovesmo.gov by 5/8/26 and will be posted on 5/11/26. Related Documents: RFQ - Webster Groves Service Center

Attachment Preview

SOLICITATION NO.: Request for Qualifications (RFQ) – 25PW02-26

BUYER: Gregory Donovan, Director of Finance and Workforce Services

PHONE NO.: (314)-963-5300

E-MAIL: bids@webstergrovesmo.gov

TITLE: Service Center Addition Design Development and Construction Documents Services

ISSUE DATE: 04/29/2026

RETURN QUALIFICATIONS NO LATER THAN: AT 5:00 PM CENTRAL TIME (5/14/2026)

VENDORS ARE ENCOURAGED TO RESPOND ELECTRONICALLY (SEND VIA EMAIL TO bids@webstergrovesmo.gov) BUT MAY

RESPOND BY HARD COPY (See Mailing Instructions Below)

MAILING INSTRUCTIONS: Print or type Solicitation Number and End Date on the lower left-hand corner of the envelope or package. Delivered sealed

qualifications must be in the Webster Groves City Hall (4 E Lockwood Ave) by the return qualifications date and time.

(U.S. Mail)

RETURN QUALIFICATIONS TO:

CITY OF WEBSTER GROVES

ATTN: FINANCE DEPARTMENT

4 E LOCKWOOD AVE

WEBSTER GROVES MO 63119

ORIGINAL CONTRACT PERIOD: Date of Award through Project Completion

DELIVER SUPPLIES/SERVICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:

City of Webster Groves, Public Works Department

4 E Lockwood Ave

Webster Groves, Missouri

The offeror hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance

with all requirements and specifications contained herein. The offeror further agrees that the language of this RFQ shall govern in the event of a conflict with

their qualifications. The offeror further agrees that upon receipt of an authorized purchase order from the Purchasing Division or when a Contract/Agreement

is signed and issued by an authorized official of the City of Webster Groves, a binding contract shall exist between the offeror and the City of Webster Groves.

VENDOR NAME

SIGNATURE REQUIRED

MAILING ADDRESS

CITY, STATE, ZIP CODE

CONTACT PERSON

EMAIL ADDRESS

PHONE NUMBER

FAX NUMBER

VENDOR TAX FILING TYPE WITH IRS (CHECK ONE)

___ Corporation ___ Individual ___ State/Local Government ___ Partnership ___ Sole Proprietor ___IRS Tax-Exempt

AUTHORIZED SIGNATURE

DATE

PRINTED NAME

TITLE

Page 1 of 17

RFQUAL: Service Center Addition (SCA) – Design/Construction Design and Construction Engineering

Services

1. INTRODUCTION AND GENERAL REQUIREMENTS

INTRODUCTION:

This document constitutes a request for competitive, sealed qualifications for the provision of Professional

Engineering and Architectural Services – Service Center Addition (SCA).

Selection of professional services shall be conducted in accordance with:

 Missouri Revised Statutes Chapter 327

 Section 3.145 of the Webster Groves City Code – Policy and Procedure for the Procurement of

Engineering, Architectural, and Land Surveying Services

This project is designated as a Class A Project pursuant to Section 3.145(e)(2)(A), as the anticipated

professional service fees exceed $5,000. Final selection is subject to approval by City Council.

Organization - This document, referred to as Request for Qualifications (RFQ), is divided into the following

parts:

1) Introduction and General Information

2) Scope of Services

3) Qualifications Submission Information

4) Selection Criteria

5) Evaluation Process

6) Exhibits A – F

Terminology/Definitions: Whenever the following words and expressions appear in a RFQ document or

any addendum thereto, the definition or meaning described below shall apply.

 Addendum/Amendment means a written, official modification to an RFQ.

 Attachment applies to all forms which are included with an RFQ to incorporate any

informational data or requirements related to the performance requirements and/or

specifications.

 Qualifications end date and time and similar expressions mean the exact deadline required

by the RFQ for the receipt of sealed qualifications.

 Offeror means the supplier, vendor, person, or organization that responds to an RFQ by

submitting qualifications with prices to provide the equipment, supplies, and/or services as

required in the RFQ document.

 Buyer means the procurement staff member of the Purchasing Division. The contact

person as referenced herein is usually the buyer.

 Contract means a legal and binding agreement between two or more competent parties, for

a consideration for the procurement of equipment, supplies, and/or services.

 Contractor means a supplier, offeror, person, or organization who is a successful offeror as

a result of an RFQ and who enters into a contract.

 Exhibit applies to forms which are included with an RFQ for the offeror to complete and

submit with the sealed qualifications prior to the specified end date and time.

 Request for Qualifications (RFQ) means the solicitation document issued by the

Purchasing Division to potential offerors for the purchase of equipment, supplies, and/or

services as described in the document. The definition includes all exhibits, attachments,

and addendums thereto.

 May means that a certain feature, component, or action is permissible, but not required.

 Must means that a certain feature, component, or action is a mandatory condition.

Page 2 of 17

RFQUAL: Service Center Addition (SCA) – Design/Construction Design and Construction Engineering

Services

 Shall have the same meaning as the word must.

 Should means that a certain feature, component and/or action are desirable but not

mandatory.

ROSTER OF CONSULTANTS

In accordance with Section 3.145(b):

The City maintains a roster of qualified professional firms. Firms responding to this RFQ shall be deemed

to be submitting an expression of interest consistent with City Code requirements.

Firms must:

 Be authorized to conduct business in Missouri

 Maintain Missouri professional registration

 Demonstrate adequate personnel for the project

PROJECT INITIATION

The using department has prepared a Scope of Services including:

 Description of work and objectives

 Specific tasks required

 Assistance to be provided by the City

 Required timeframe

 Budgetary parameters

QUALIFICATIONS SUBMISSION:

Qualifications may be submitted in a sealed envelope at the purchasing office or sent via email to

bids@webstergrovesmo.gov . No other media of qualifications will be accepted. Sealed qualifications

must be delivered to the Finance Department 4 E Lockwood Ave, Webster Groves 63119 by the closing

date and time. Qualifications received after the appointed time will be determined non-responsive and will

not be opened. Sealed qualifications must be submitted in four (4) copies, one of which must be an original

and so marked. The qualifications must be in sealed envelopes and marked in bold letters “RFQUAL

Professional Engineering and Architectural Services – Service Center Addition).”

QUESTIONS/CLARIFICATIONS OF THE REQUEST FOR QUALIFICATIONS:

All questions concerning the solicitation and specifications shall be submitted in writing via e-mail or fax

to the name below. You are encouraged to submit your questions via e-mail.

Paul Receniello, Technical Construction Project Manager

Phone: (314) 963-5357

E-mail: receniellop@webstergrovesmo.gov

Any oral responses to any question shall be unofficial and not binding on the City of Webster Groves. An

Addendum to this RFQ providing the City of Webster Grove’s official response will be issued if necessary

to all known prospective offerors. Questions must be submitted no later than 5:00 p.m. on 05/08/2026.

This written Request for Additional Information will take place of the normal Pre-Qualifications

Conference.

Page 3 of 17

RFQUAL: Service Center Addition (SCA) – Design/Construction Design and Construction Engineering

Services

DETAILED PROPOSALS

Firms invited to submit detailed proposals shall provide:

1. Name of firm principal

2. Licensed project supervisor

3. Ability to meet schedules

4. Description of project methodology

5. Cost and fees of services and deliverables

6. For each discipline:

o Position classifications

o Hourly billing rates

o Salary cost multiplier

o Overhead multiplier

o Profit multiplier

7. Outside consultants retained

8. Completed projects list

9. Current projects underway with estimated cost

10. Data-gathering methods (if applicable)

11. Evaluation techniques (if applicable)

CONTRACT DOCUMENTS:

The final agreement between the City of Webster Groves and the offeror will include by reference:

 Offeror’s Response to the RFQ

 The City Issued RFQ with any addendums

Any changes, additions or modifications hereto will be in writing and signed by the City Manager. No

other individual is authorized to modify the agreement in any manner.

FUNDS:

Financial obligations of the City of Webster Groves payable after the current fiscal year are contingent upon

funds for that purpose being appropriated, budgeted, and otherwise made available. In the event funds are

not appropriated, any resulting Contract will become null and void, without penalty to the City of Webster

Groves.

MISSOURI LICENSURE AND CERTIFICATE OF AUTHORITY:

Offeror certifies that it is currently in compliance, and agrees to maintain compliance for the duration of

the agreement/contract, with all licensure requirements of the Missouri Board for Architects, Professional

Engineers, Professional Land Surveyors and Professional Landscape Architects (hereinafter referred as

APEPLSPLA) to practice in Missouri as a professional engineer as provided under Chapter 327 of the

Missouri Revised Statutes. To the extent required by Section 327.401 of the Missouri Revised Statutes,

offeror understands and agrees that the person personally in charge and supervising the professional

engineering services of offeror under the agreement/contract shall be licensed and authorized to practice

engineering in Missouri, and the offeror will keep and maintain a valid certificate of authority from

APEPLSPLA.

Page 4 of 17

RFQUAL: Service Center Addition (SCA) – Design/Construction Design and Construction Engineering

Services

2. SCOPE OF SERVICES

PERIOD OF SERVICES

Commencement of services is anticipated shortly after Council approval. Total project duration is expected

to be four (4) to six (6) months.

SCOPE OF SERVICES:

The project has an approved budget set forth by City Council of $500,000 to proceed in this budget year of

2026 and to move forward into fiscal year 2027 with anticipated supplemental funding of up to $800,000.

Consultant shall work with City staff and the project team to develop design and construction documents

based on the approved Concept Design of the Service Center Addition. A facility design is pursued under

this request to provide safe and equitable service to the Webster Groves residents, businesses, and visitors.

Consultant services and products to be rendered in performing all work associated with the project shall

include, but may not be limited to:

1. DESIGN DEVELOPMENT SERVICES

The consultant shall refine the Owner-provided Concept Plan into a coordinated Design Development

(DD) package.

Architectural Services

 Code compliance validation

 Floor plan refinement

 Elevations and materials

 Interior finish development

 Egress and accessibility coordination

Engineering Services

 Structural feasibility analysis

 HVAC sizing for 80-person conference occupancy

 Electrical, lighting, AV, and life safety coordination

 Fire protection system concepts

Deliverables

 Coordinated DD drawings

 Updated code analysis

 Outline specifications

 Cost/Fee estimate coordination

2. CONSTRUCTION DOCUMENTS SERVICES

The consultant shall prepare complete and coordinated Construction Documents based on the approved

Design Development package and Owner-provided Concept Plan.

Services shall include:

 Final plans and elevations

 Structural calculations

 Final MEP drawings and related schedules

 Lighting layouts and controls

 Power and low-voltage coordination

Page 5 of 17

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services

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