Project Information

Bid Title

Wastewater Lift Station Submersible Pump

Issuing Agency

City of Bisbee

Location

Arizona

Published Date

Nov 4, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-08

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	25-08
Bid Title:	Wastewater Lift Station Submersible Pump
Category:	Public Works
Status:	Open

Description: The City of Bisbee is accepting sealed bids and proposals to purchase one (1) Wastewater Lift Station Submersible Pump. Publication Date/Time: 11/4/2025 12:00 AM Closing Date/Time: 12/4/2025 3:00 PM Related Documents: RFP Bid Submersible Pump 2

Attachment Preview

NOTICE OF SOLICITATION

UNIFORM INSTRUCTIONS FOR BIDDERS

CITY OF BISBEE

Purchase of a Wastewater Lift Station Submersible Pump

1. Introduction

The City of Bisbee is seeking sealed bids (“Bids”) in the manner specified herein from qualified

vendors (“Vendor”) capable of providing the following goods and/or services:

The City of Bisbee is accepting sealed bids and proposals to purchase one (1)

Wastewater Lift Station Submersible Pump.

2. SCHEDULE OF EVENTS

Optional Field-Meeting:

N/A

Submittal Due Date:

December 4th, 2025

3:00 p.m. (Arizona, MST)

Submittal Location:

City Clerk, City of Bisbee

118 Arizona St.

Bisbee, AZ 85603

Inquiries may be directed to:

City of Bisbee Public Works

118 Arizona St.

Bisbee, AZ 85603

Attn: Matthew Gurney

(520) 432-6001

3. Nature of the Purchase

The specifications and descriptions of the work and/or materials required are described in the

attached “Specifications, Scope of Work or Requirements” that accompanies this Notice.

4. Preparation of Bid

4.1 It is the responsibility of the Vendor to examine the entirety of this Notice of

Solicitation and to seek clarification of any requirement that may not be clear. This Notice of

Solicitation includes the City of Bisbee’s standard Purchase Contract, which the successful bidder

will be required to execute.

1

4.2 The City will not reimburse any costs incurred in developing, presenting, or

providing the Bid. All materials and documents submitted in response become the property of the

City and will not be returned.

4.3 All Bids submitted to the city become a public record. If the Vendor believes that

any information included in a Bid should remain confidential, the Vendor must specifically

identify that information and its reasons. In the event of any public request for this information,

the city will use its best reasonable efforts to provide the Vendor with notice of this request and an

opportunity to obtain a court order, at the Vendor’s sole expense, protecting this information from

release prior to making it available.

4.4 The specifications included in this Notice of Solicitation are the minimum level

required. All Bids submitted must be for products or services that meet or exceed the minimum

level of all such specifications.

4.5 If brand names or specific products are identified in the specifications, the Vendor

may propose substantially equivalent alternatives. For any such Bid, the Vendor must submit

technical literature or detailed production information sufficient to allow the City to evaluate the

nature of the proposed product.

4.6 Prices shall be submitted on a per unit basis, by line item, when applicable. The

prices offered should include applicable state and local taxes. The City will reimburse the Vendor

for applicable transaction or sales taxes, provided that they are separately identified in any invoice.

The Vendor will be responsible for the payment of all applicable taxes.

4.7 Prices shall include delivery, freight, and taxes.

4.8 Any exceptions that are included with the Bid shall be submitted in a clearly

identified separate statement by which the Vendor specifically identifies the precise terms to which

any exception is made and describes any alternative offer, if applicable. Any exception that is not

clearly identified will be without force and effect. An attached preprinted form of contract or the

Vendor’s standard terms will not be considered to be a specific statement of exception.

5. Submission of the Bid

5.1 Three copies of the Sealed Bids must be in the actual possession of the City

Clerk on or prior to the exact time and date indicated in the Schedule of Events. Late Bids will

not be considered.

5.2 Sealed Bids must be submitted in a sealed envelope or container with the following

information clearly indicated on the outside:

a. Name of the Solicitation, as indicated by the City.

b. Name and address of the Vendor

2

5.3 Bids shall be submitted in writing, by a paper document that is printed, typed or in

ink. Bids submitted directly to the City by electronic means, by facsimile, electronic mail, or

otherwise, shall not be accepted. Any substitute for any document forms provided with this Notice

of Solicitation must be legible and must contain the same information requested by any such form.

5.4 Bids may be withdrawn upon the submission of written, signed request submitted

by the Vendor prior to the due date and time. Bids may not be amended or withdrawn after the due

date and time.

6. Award of the Contract

6.1 The City reserves the right to waive any immaterial defect or informality in a Bid;

to reject any or all Bids or portions thereof; to reissue this Notice of Solicitation; and to accept a

Bid on a partial basis, if in the best interests of the City.

6.2 Unless otherwise stated, the Contract will be awarded to the lowest responsive,

responsible bidder who has demonstrated the ability to perform as required. Factors that will be

considered in making this award include technical capability of the Vendor, performance history,

demonstrated availability of the necessary people and equipment, price and timeliness of the

performance.

7. Certification

7.1 By signing and submitting a Bid, the Vendor certifies that the Bid did not involve

any collusion or other anti-competitive practice; that the Vendor will not discriminate against any

employee, applicant, or customer in violation of applicable state and federal law; and that the

Vendor has not given, offered to give and will not give any economic opportunity, future

employment, gift, loan, gratuity, trip, favor or discount to any City employee or official in

connection with the Bid.

7.2 The Vendor further certifies that the individual signing the Bid has the authority to

make a binding legal commitment on behalf of the Vendor to perform and deliver everything that

is required in connection with the Bid. Unless otherwise stated herein, the Bid shall be effective

for a period of thirty (30) days.

3

BID

TO THE CITY OF BISBEE:

The undersigned hereby offers the following Bid and agrees to furnish the materials and/ or

services requested in compliance with all of the terms, conditions, specifications, and other

descriptions of the work associated with this Notice of Solicitation. The Vendor certifies that he

or she has read, understands and will fully and faithfully comply with the Notice of Solicitation,

its attachments and any referenced documents. The Vendor also certifies that the prices offered

were independently developed without consultation with any of the other bids or potential bidders.

______________________________

Authorized Signature

_____________________

Date

______________________________

Printed Name and Title

Company Name ____________________________________________________

Address

_____________________________________________________

City, State and Zip Code _______________________________________________

Telephone Number(s)

________________________________________________

Company’s Fax Number ________________________________________________

Email Address

______________________________________________________

[ATTACH BID TO THIS PAGE]

4

ACCEPTANCE OF BID

NOTICE OF AWARD

The Bid is hereby accepted by the City of Bisbee. This document shall also constitute notice of

award of the Contract to the Vendor.

The Vendor is bound to provide the materials and/or services identified in the Bid, subject to all

terms, conditions, specifications, amendments, and other requirements set forth in this Notice of

Solicitation and the Contract.

The Vendor shall not commence any billable work or provide any materials or services under this

document until the Vendor and the City execute the Contract and the Vendor receives a formal

notice to proceed from the City of Bisbee.

City of Bisbee

By _____________________

Its: _____________________

Date: _________________________

5

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.