Project Information

Bid Title

Medical Records Reviews for NNMC

Issuing Agency

HEALTH AND HUMAN SERVICES, DEPARTMENT OF

Location

New Mexico

Published Date

Jul 6, 2026

Closing Date

Jul 17, 2026

Government Level

Federal

Status

Closed

Ref. #

NOI-GSU-26-0006

Original Source

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Bid Documents

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Project Description

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Medical Records Reviews for NNMC

Active

Contract Opportunity

Notice ID

NOI-GSU-26-0006

Related Notice

Department/Ind. Agency

HEALTH AND HUMAN SERVICES, DEPARTMENT OF

Sub-tier

INDIAN HEALTH SERVICE

Office

NAVAJO AREA INDIAN HEALTH SVC

General Information View Changes

• Contract Opportunity Type: Special Notice (Updated)
• Updated Published Date: Jul 06, 2026 10:37 am MDT
• Original Published Date: Jun 17, 2026 07:53 am MDT
• Updated Response Date: Jul 17, 2026 10:00 am MDT
• Original Response Date: Jul 17, 2026 10:00 am MDT
• Inactive Policy: 15 days after response date
• Updated Inactive Date: Aug 01, 2026
• Original Inactive Date: Aug 01, 2026
• Initiative:
  • None

Classification

• Original Set Aside:
• Product Service Code: R410 - SUPPORT- PROFESSIONAL: PROGRAM EVALUATION/REVIEW/DEVELOPMENT
• NAICS Code:
  • 541618 - Other Management Consulting Services
• Place of Performance:
  Gallup , NM 87301
  USA

Description View Changes

The Indian Health Service, Northern Navajo Medical Center (NNMC), located in Shiprock, New Mexico intends to negotiate a sole source award with Hardenbergh Group Inc. The North American Industry Classification System or NAICS code is 541618 Other Management Consulting Services $19M.

The required services include independent physician peer review, Initial Professional Practice Evaluations (IPPE), Ongoing Professional Practice Evaluations (OPPE), and professional practice reviews for inpatient and outpatient medical records. The contractor shall provide board-certified physician reviewers who are independent, free from conflicts of interest, and qualified in the applicable specialty under review. Reviews may be required in multiple clinical disciplines, including but not limited to Emergency Medicine, Pediatrics, Internal Medicine, Rheumatology, Family Medicine, General Surgery, Obstetrics and Gynecology, Orthopedics, Podiatry and Wound Care, Optometry, Neurology, Pathology, Radiology, Rehabilitation Services, and Psychiatry.

The contractor must be capable of performing timely medical record reviews, including urgent reviews with completion generally required within twenty-one (21) days of receipt of records. The contractor shall facilitate direct communication between hospital leadership and designated physician reviewers, provide reviewer qualifications and curriculum vitae upon request, and maintain established review procedures. All reviews must assess whether the provider's care and documentation meet the applicable specialty standard of care.

The contractor shall comply with all applicable privacy and confidentiality requirements, including HIPAA Business Associate obligations, maintain secure handling of protected health information, and ensure proper disposition of records following completion of reviews. The contractor shall also maintain the ability to provide additional review-related services as mutually agreed upon by the parties and assume responsibility for the professional performance of its physician reviewers.

Period of Performance:

Base: 12 months

1st Option Year: 12 months

2nd Option Year: 12 months

In accordance with principles of RFO 12.102(a) Sole Source Justification may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization). Hardenbergh Group Inc. has provided medical records review for Inpatient and Outpatient Department at Northern Navajo Medical Center.

This notice of intent is not a request for quotations, and a solicitation will not be issued in conjunction with the notice of intent. Any potential sources other than Hardenbergh Group Inc. may submit a capability statement via electronic email by 10:00 AM MDT on July 17, 2026. Any other form of communication will not be considered. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely with the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition or proceed with a single-source award.

The point of contact for this action is Melissa Lake, Contract Specialist and can be reached at Melissa.Lake@ihs.gov

**Please forward ALL correspondences to Shannon Seaboy, Contract Specialist at Shannon.Seaboy@ihs.gov**

Attachments/Links

Contact Information View Changes

Contracting Office Address

• PO BOX 9020
• WINDOW ROCK , AZ 86515
• USA

Primary Point of Contact

• Melissa Lake
• melissa.lake@ihs.gov
• Phone Number 5059301975

Secondary Point of Contact

• Shannon Seaboy
• Shannon.Seaboy@ihs.gov

History

• Jul 06, 2026 10:37 am MDTSpecial Notice (Updated)
• Jun 17, 2026 07:53 am MDT Special Notice (Original)

Commodity Codes

• FSC RProfessional, Administrative and Management Support Services

• NAICS 541618Other Management Consulting Services

Related bids

Jun 17, 2026

[Special Notice (Original)] Medical Records Reviews for NNMC

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