Project Information

Bid Title

Distribution Transformers for Stock

Issuing Agency

City of Dover

Location

Delaware

Published Date

Dec 22, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0011WH

Original Source

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Bid Documents

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Project Description

Bid/Rfp Number	Commodity	Dates	Downloadable Information
26-0011WH	Distribution Transformers for Stock	Question deadline is January 6, 2025 Bid opening is scheduled for January 20, 2026 at 2:00 P.M.	26-0011WH Post

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City of

Dover

December 22, 2025

To Whom It May Concern:

The City of Dover will receive sealed bids on January 20, 2026, at 2:00 P.M. local time for the purchase

of DISTRIBUTION TRANSFORMERS FOR STOCK, BID NUMBER 26-0011WH. All vendors

must complete the Intent to Bid (ITB) notice and return it to doverwhse@dover.de.us if they intend

to bid. Any vendor who does not return the form may not receive published addenda.

Dover ID

275-201-00024

275-201-00025

275-201-00026

Description

25 kVA, 12470GRDY/7200, 240/120 volt

50 kVA, 12470GRDY/7200, 240/120 volt

100 kVA, 12470GRDY/7200, 240/120 volt

Quantity

12 each

4 each

4 each

Type

Pad, Single Phase

Pad, Single Phase

Pad, Single Phase

All bids must contain the estimated lead time after receipt of order and manufacturer’s warranty

information. The successful bidder shall provide certified loss data within 30 days of shipment of the

units. Transformers must be shipped on an open flatbed truck or trailer.

Transformers must be side loaded for easy removal. Two work day notice must be given prior to delivery.

Your submission is not revocable for ninety (90) days following the response deadline indicated above.

LATE SUBMISSIONS:

A bid received after the closing date and time for receipt of the bids is late and will not be considered. It is

the responsibility of the submitter to ensure that the bid is received prior to the closing date and time.

QUESTIONS:

If you have questions concerning this Intent to Bid, they must be made in writing and emailed to me at

doverwhse@dover.de.us. All questions must be submitted no later than January 6, 2026. All questions

will be compiled and answered in the form of an addendum and will be emailed to all prospective bidders

who return the attached ITB notice and will be posted on the City of Dover web site,

https://www.cityofdover.com/bid-procurement. All changes or corrections to this Intent to Bid will be

handled by addenda issued by the Procurement Office. The receipt of all addenda must be acknowledged in

the bid submission.

The City of Dover reserves the right to request corrections, clarifications, and/or additional information

pertaining to respondent's response.

Bids will be opened publicly at the time and place designated in this letter. All bids will be opened in the

presence of the Procurement Manager or his/her designee. The main purpose of the bid opening is to

reveal the name(s) of the bidder(s), not to serve as a forum for determining the low bidder(s).

The contract shall be awarded within 90 days of the closing date to the bidder who is determined in

writing to be most advantageous to the City. All prices must be held firm for a minimum of 90 days from

the date of the bid opening. The bids and summaries shall not be open for public inspection until after

receipt of a fully executed contract.

Public employees and elected officials must discharge their duties impartially so as to assure competitive access

to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such

a manner as to foster public confidence in the integrity of City procurement. Dover Code Article II Section 30

(Appendix A of the City of Dover Purchasing Policy) establishes standards of ethical conduct among public

officials and employees. Vendors participating in the city procurement will be disqualified from the

procurement if the employee, official or vendor is found to be in violation of the City’s ethical standards and a

referral of the matter will be presented to the Ethics Commission.

Please reference the City of Dover Purchasing Policy if you have any questions at:

https://evogov.s3.amazonaws.com/media/27/media/47170.pdf

The City of Dover reserves the right to waive technicalities, to reject any or all submissions, or any portion

thereof, to advertise for new bids, to proceed to do the work otherwise, or to abandon the work, if in the best

interest of the City.

All vendors must completely fill out, sign, date, and return the attached “Consent for Disclosure

Under the Freedom of Information Act (FOIA)” form with their submission. Failure to return the

completed form will be deemed consent to the disclosure of all information included in the submission

after the receipt of a signed contract or issuance of a purchase order. Any and all proprietary

information contained within the bid must be isolated and clearly marked. The cover must indicate

that the bid contains such information.

Minority, women, veteran, service-disabled veteran, and individuals with disabilities owned vendor

preference shall be three percent (3%) of the value of the award. The vendor must identify qualification

and claim to the preference on the submitted bid documents. The vendor must provide

authoritative proof of minority ownership such as identification in the certification directory

maintained by the State of Delaware Office of Supplier Diversity to qualify for this preference. This

preference is to be considered as a stand-alone and cannot be added to any other preference that may be

allowed. This preference shall not apply to subcontractors.

Local vendor preference shall be considered for materials, equipment, construction contracts, and utility

contracts. Local vendor preference shall be three percent (3%) of the annual value of the award. The term

local vendor is defined as a gradually increasing range with preference assigned as follows:

Rule 1: Vendor located within the city limits of the City of Dover.

Rule 2: Vendor located within Kent County, Delaware (applicable only if no vendor qualifies

under rule 1)

Rule 3: Vendor located within the State of Delaware (applicable only if no vendor qualifies under

rules 1 & 2)

In the event that no vendor qualifies under rules 1, 2, or 3, no local vendor preference will be awarded.

The vendor must identify qualification and claim to the preference on the submitted bid documents.

This preference is to be considered as stand-alone and cannot be added to any other preference that may

be allowed.

In the event the contractor does not fulfill its obligations under the terms and conditions of this contract, the

City of Dover may contract for an equivalent product on the open market. Any difference in cost between the

contract prices herein and the price of open market product shall be the responsibility of the contractor. Under

no circumstances shall monies be due the contractor in the event open market products can be obtained below

contract cost. Any monies charged to the contractor may be deducted from an open invoice.

Neither the contractor nor the City of Dover shall be held liable for non-performance under the terms and

conditions of this contract due, but not limited to, government restriction, strike, flood, fire, or unforeseen

catastrophe beyond either party's control. Each party shall notify the other in writing of any situation that may

prevent performance under the terms and conditions of this contract.

Vendors must provide references to the City of Dover upon request. Vendor references may be checked to

verify their ability to perform the contract requirements, the quality of work and the ability to meet

obligations.

ENVELOPES MUST BE MARKED “DISTRIBUTION TRANSFORMERS FOR STOCK, BID

NUMBER 26-0011WH, BID OPENING January 20, 2026, 2:00 P.M.” No faxed bids will be

accepted. Bids may be submitted electronically by email to the Procurement Manager using the email

address bids@dover.de.us.This email address is for bid submission only. No other correspondence should

be sent to this address. The computerized date/time indication on the electronic submission will be the

sole determination of receipt. All electronic bids submitted by email must reference BID NUMBER

26-0011WH in the subject line of the submission or they will not be considered. Failure to comply

with the above format may result in disqualification of your bid.

F.O.B. DOVER, DELAWARE: All prices bid by the bidder must be F.O.B. Dover, Delaware with all

delivery, handling, surcharges, and other charges included in the bid price. Failure to do so may cause

rejection of bid. The city will not pay additional surcharges.

Sincerely,

Barry Wolfgang

Contract and Procurement Manager

City of Dover

(302) 736-7795

www.cityofdover.com

City of

Dover

INTENT TO BID NOTICE

ITB Number: 26-0011WH ITB Opening: January 20, 2026 at 2:00 P.M.

Description: Distribution Transformers for Stock

If you are interested in the Intent to Bid described above, you can download it in Adobe PDF

format from our web site http://www.cityofdover.com/bid-procurement. Any amendments or

other additional information related to this solicitation will be posted with the original

document on the web site.

If you do not have internet access and want to receive this Intent to Bid, all subsequent

amendments, or additional information on the bid package, please provide the requested

information to:

The City of Dover

Purchasing Office

710 William Street

Dover, DE 19904

Fax: (302) 736-7178, attention Procurement Manager

E-mail: doverwhse@dover.de.us

Please complete the following and return this form to the City of Dover Purchasing Office.

Company:

Address

Vendor Response /Request

No submission at this time, please retain on

vendor list

Please send complete bid package

Contact:

I will download the bid package

Phone

I intend to submit

Email

I do not intend to submit

City of

Dover

CONSENT FOR DISCLOSURE UNDER

THE FREEDOM OF INFORMATION ACT (FOIA)

REQUESTS FOR PROPOSAL AND INVITATIONS TO BID

From time to time, the City of Dover receives requests under the Freedom of Information Act (FOIA) for

information submitted in response to Requests for Proposals and Invitations to Bid. This information shall be

provided to those who request it under FOIA; however, in accordance with 29 Del. C. §10002(l)(2), trade secrets

and commercial or financial information obtained from a person which is of a privileged or confidential nature

are not deemed public records.

Please indicate your preference regarding the disclosure, under FOIA, of the information that you are submitting

by checking the appropriate box and providing the information below. Please note that prior to issue of a

purchase order or full execution of a contract, only the names of vendor(s) and bid tabulations will be released

for Invitations to Bid, and only the names of vendor(s) and information deemed necessary for City Council to

make an informed decision on award approval will be released for Requests for Proposals.

I consent to the disclosure of all information included in this submission.

This submission includes trade secrets and commercial or financial information which is of a privileged

or confidential nature that is exempt from disclosure under 29 Del. C. §10002(l)(2). In accordance with

29 Del. C. §6923(j)(4) and §6924(j)(3), I have isolated and identified in writing the confidential portions

of the submitted proposal/bid and attached a statement that explains and supports my claim that the

proposal/bid items identified as confidential contain trade secrets or other proprietary data and I am

prepared to defend against disclosure. I understand that any items not so identified are subject to

disclosure.

Name:

Signature:

Date:

Title/Position:

C o m p a n y Name:

Email Address:

Telephone:

Mailing Address:

RFP/Bid No.

For additional information, please contact:

City of Dover - City Clerk's Office

P.O. Box 475

Dover, DE 19903

cityclerk@dover.de.us

Phone (302) 736-7008; FAX: (302) 736-5068

Please note that this form is a public record and will be provided to those who request

information regarding Requests for Proposals and Invitations to Bid under FOIA.

P.O. Box 475 ~Dover, Delaware 19903-0475

Community Excellence Through Quality Service

Commodity Codes

• NAICS 335311Power, Distribution, and Specialty Transformer Manufacturing
• NAICS 423610Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers

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