Project Information

Bid Title

Professional Services for HVAC Systems Maintenance and Service

Issuing Agency

South Jersey Port Corporation

Location

New Jersey

Published Date

Feb 10, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

SJPC 26-85

Original Source

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Bid Documents

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Project Description

Deadline

Thursday, March 12, 2026 @ 11:00am

Number

SJPC-26-85

Description REQUEST FOR SEALED QUALIFICATIONS & PROPOSALS FOR PROFESSIONAL SERVICES FOR HVAC SYSTEMS MAINTENANCE AND SERVICE

SOUTH JERSEY PORT CORPORATION
2 Aquarium Drive, Suite 100
Camden, NJ 08103

Contact

Questions should be directed to Perry Bicher, SJPC Acting Purchasing Agent, at the following email address: purchasing@southjerseyport.com .

Files

• SJPC RFP 26-85 HVAC SYSTEMS Maintenance and Service

Attachment Preview

REQUEST FOR SEALED BID PROPOSALS

SJPC 26-85

HVAC SYSTEMS

INSPECTIONS, MAINTENANCE, AND REPAIRS

BALZANO AND BROADWAY MARINE TERMINALS

CAMDEN, NJ

SOUTH JERSEY PORT CORPORATION

2 Aquarium Drive, Suite 100

Camden, NJ 08103

Deadline for Questions:

Friday, March 6, 2026 at 5:00 PM

Proposals Due Date:

Thursday, March 12, 2026 at 11:00 AM

TABLE OF CONTENTS

REQUEST FOR PROPOSALS

STATEMENT OF RIGHTS

1.0 INFORMATION FOR PROPOSERS

BACKGROUND PURPOSE AND INTENT

TERM OF CONTRACT

SUBMISSION OF PROPOSALS

PRE-PROPOSAL MEETING (IF APPLICABLE)

QUESTION OR REQUESTS FOR CLARIFICATIONS

ISSUANCE OF ADDENDA

INTERPRETATIONS OF CORRECTIONS BINDING

EQUAL OPPORTUNITY REQUIREMENTS

PROPOSER RESPONSIBILITY

REVIEW OF PROPOSALS

CONTENTS OF PROPOSAL

SIGNATURES

INCURRING COSTS

ACCEPTANCE OF PROPOSALS

AWARD OF CONTRACT

FINAL CONTRACT

DISSEMINATION OF INFORMATION

ECONOMY OF PREPARATION

ORAL PRESENTATION

REVISIONS TO THE REQUEST FOR PROPOSALS

MODIFICATION OR WITHDRAWAL OF A PROPOSAL

SUCCESSFUL PROPOSER RESPONSIBILITES

ASSIGNMENT

TERMINATION OF CONTRACT

ACCOUNTING RECORDS

CERTIFICATION NON-INVOLVEMENT PROHIBITED IRAN ACTIVITIES

RIGHT OF AUDIT

SOURCE DISCLOSURE

INSURNCE REQUIRMENTS

INDEMNIFICATION

2.0 SCOPE OF SERVICES

3.0 REQUIRED COMPONSNTS OF THE PROPOSAL

4.0 SELECTION PROCESS

5.0 CONTRACT AWARD

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SJPC 26-85

REQUEST FOR PROPOSALS

REQUEST FOR SEALED PROPOSALS

HVAC SYSTEMS INSPECTION, MAINTENANCE, AND REPAIRS

BALZANO AND BROADWAY MARINE TERMINALS

Notice is hereby given that sealed Proposals for HVAC SYSTEMS INSPECTION, MAINTENANCE, AND

REPAIRs AT THE BALZANO AND BROADWAY MARINE TERMINALS, will be received by the South Jersey

Port Corporation (hereinafter “SJPC”). Original sealed copies of each firm’s Proposal shall be submitted to

Perry Bicher, Acting Purchasing Agent at the South Jersey Port Corporation, 2 Aquarium Drive, Suite 100,

Camden, NJ 08103, by Thursday, March 12, 2026, at 11:00 AM ET at which time the sealed Proposals will

be opened and recorded.

No Pre-Proposal meeting will be held for this solicitation.

Each Proposal to be considered shall comply with the criteria set forth in the Proposal packets. The Proposal

packets may be obtained from SJPC at http://www.southjerseyport.com or upon request to: South Jersey

Port Corporation, Attention: Perry Bicher, Acting Purchasing Agent, 2 Aquarium Drive, Suite 100, Camden,

NJ 08103, purchasing@southjerseyport.com.

Proposers are required to comply with the requirements of N.J.S.A. 10:5-31, et. seq., and N.J.A.C., 17:27

et. seq.

STATEMENT OF RIGHTS

The SJPC reserves, holds, and may at its sole discretion, exercise the following rights and

options with respect to this Request for Proposals (“RFP”).

1. To select and enter into an agreement with the one or more Proposer(s) based upon

experience, qualifications, approach, and other factors specified herein, for the

purchase of materials, products, supplies, and non-professional services shall be

awarded to the lowest responsible Proposer that submits a responsive Proposal.

2. To reject any and/or all Proposals.

3. To issue additional subsequent solicitations for RFPs and/or amendments to the RFP.

4. To conduct investigations with respect to the qualifications of each Proposer.

5. To negotiate with Proposers for amendments or other modifications to their Proposals.

6. To modify dates.

7. To enter into agreements for only portions (or to not enter into an agreement for any)

of the services contemplated by the Proposal submitted.

8. All Proposals prepared in response to this RFP are at the sole expense of the

Proposer, and with the express understanding that there will be no claim, whatsoever,

for reimbursement from the SJPC for the expense of preparation.

9. The New Jersey Open Public Records Act (hereinafter “OPRA”) mandates public

access to government records. However, Proposals submitted in response to this RFP

may contain technical, financial, or other data whose public disclosure could cause

substantial injury to a Proposer’s competitive position or constitute a trade secret. To

protect these data from disclosure under the OPRA, the Proposer should specifically

identify the pages of the Proposal that contain such information, by properly marking

the applicable pages and inserting the following notice in the front of its Proposal.

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PROPRIETARY INFORMATION

Proposers are allowed to identify proprietary information and specifically request that such

information be used for evaluation purposes only. Proposers should include a statement in

their responses that the data on specific pages of their Proposal identified by an asterisk (*)

contains technical and/or financial information, which are trade secrets, or information for

which disclosure would result in substantial injury to the Proposer’s competitive position.

The Proposer, by identifying and requesting that such data be used only for the evaluation of

the Proposal, understands that the disclosure will be limited to the extent SJPC considers

proper under the OPRA. If an agreement is entered into with the Proposer, SJPC shall have

the right to use or disclose the data as provided in the agreement, unless otherwise obligated

by law or court order.

The SJPC does not assume any responsibility for disclosure or use of marked data for any

purpose. In the event that properly marked data is requested under the OPRA, the Proposer

will be advised of the request, and may expeditiously submit to the SJPC a detailed statement

indicating the reasons it has for believing that the information is exempt from disclosure under

the law. This statement will be used by the SJPC in making its determination as to whether

disclosure is proper under the law.

The SJPC has diligently prepared this RFP, and has presented all known, pertinent data as

accurately and as completely as possible. This data is provided for general information

purposes only. The SJPC does not guarantee or warrant the correctness of this information;

moreover, the SJPC accepts no responsibility for any omissions or deletions of information

relating to this RFP.

DISCLAIMER

The contents and information provided in this RFP are meant to provide general information

to interested parties, and in no way reflect the adherence of the SJPC to any public bidding

requirements. The successful Proposer shall be required to execute an agreement with

SJPC that will govern the rights, duties and obligations between SJPC and the successful

Proposer.

Accordingly, the terms set forth within this RFP do not constitute any contract or agreement

between SJPC and the successful Proposer. Moreover, SJPC accepts no responsibility for

any omissions or deletions relating to this RFP; however, the successful Proposal and this

RFP will become part of the entire agreement to be entered into by SJPC and the successful

Proposer.

1.0 INFORMATION FOR PROPOSERS

BACKGROUND, PURPOSE, AND INTENT

The SJPC is an agency of the State of New Jersey with a mission to develop, maintain and operate marine

terminals and related intermodal transportation infrastructure within the South Jersey Port District. The

agency has primary offices at 2 Aquarium Dr., Suite 100, Camden, NJ 08103, and port operations at the

Balzano Marine Terminal and the Broadway Terminal in Camden, New Jersey. The agency also has facilities

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in Salem and Paulsboro. SJPC is a grantee of Foreign Trade Zone #142. Additional information may be

found by visiting http://www.southjerseyport.com

It is the intent of the SJPC to award a contract to the responsive Proposer(s) whose Proposal conforms

to the specifications in the RFP and provides the greatest benefit to the SJPC, when all factors are

considered. The successful Proposer will be responsible for all negotiations with the respective

authorized suppliers to provide the SJPC with the best price advantage possible.

Proposer(s) responding to this RFP should have extensive experience and a knowledgeable background

and qualifications in the provision of the services described in this RFP.

In order to be considered for selection, proposals must be received no later than Thursday, March 12,

2026 at 11:00 AM.

TERM OF CONTRACT

Following a determination of award by the SJPC, a contract will be entered into with the successful

Proposer(s). The contract term shall be for three (3) years with the SJPC’s option to extend.

SUBMISSION OF PROPOSALS

Proposals submitted in response to this RFP must contain sufficient detail to allow the SJPC to

evaluate the Proposer’s experience and qualifications, technical and customer service approach, and

cost. The information provided must relate to this specific project.

Sealed Proposals shall be received as required by law.

In order to be considered, three (3) hard copies and one (1) digital copy on USB drive of the Proposal must

be submitted in a sealed envelope bearing on the outside the name and address of the Proposer, and the

following statement:

“THIS IS A SEALED BID PROPOSAL AND SHALL NOT BE OPENED AND READ UNTIL

Thursday, March 12, 2026 at 11:00 AM ET BY SJPC’S ACTING PURCHASING AGENT, OR HIS

DESIGNEE: SJPC 26-85 HVAC SYSTEMS INSPECTION, MAINTENANCE, AND REPAIRS AT THE

BALZANO AND BROADWAY MARINE TERMINALS.

Proposals may be mailed, or hand delivered to the SJPC,

and shall be addressed to the attention of:

SOUTH JERSEY PORT CORPORATION

c/o Perry Bicher, Acting Purchasing Agent

2 Aquarium Drive, Suite 100

Camden, New Jersey 08103

SJPC will not assume responsibility for Proposals not delivered in person to the above address.

In addition to the requested hard copies, please submit an electronic version of your Proposal in a

single PDF file on a USB drive.

All Proposals must be received by Thursday, March 12, 2026 at 11:00 AM.

No Proposal will be accepted after the specified date and time.

The sealed Proposals will be opened and recorded at SJPC’s Corporate Offices located at 2 Aquarium

Drive, Suite 100, Camden, NJ 08103. Once Proposals have been opened, they shall remain firm for a

period of ninety (90) calendar days from the date of opening.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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