Project Information

Bid Title

26-046 RFQ Professional Services - Pet Adoption West

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Feb 11, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-046

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 26-046
Bid Title:	26-046 RFQ Professional Services - Pet Adoption West
Category:	SCCMO Professional Services
Status:	Open

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LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

RFQ 26-046

For

Professional Services – Pet Adoption West

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking Statements of Qualifications for design and engineering services for

the Construction of a new Pet Adoption Facility.

INSTRUCTIONS

One [1] original and one [1] signed copies of the statement of qualifications must be received in

a sealed envelope plainly marked “RFQ 26-046 Professional Services- Pet Adoption West ”

with the due date and time in the lower left corner of the envelope.

An authorized representative of the company/person submitting the qualifications must sign the

submittal in blue ink.

Qualifications must be submitted to the St. Charles County Finance Department, 201 North

Second Street, Room 541, St. Charles, MO 63301, prior to 2:00 PM on April 3, 2026. This

address is the St. Charles County Administration Building.

St. Charles County reserves the right to accept and/or reject any and all Qualifications.

QUALIFICATION INQUIRIES

Any questions concerning this Request for Qualification must be submitted in writing to:

Donna Clayton, Purchasing Coordinator

St. Charles County Government

Finance Department

201 North Second Street

St. Charles, Missouri 63301

dclayton@sccmo.org

• The Qualification number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on March 27, 2026. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Qualification Inquiries”, concerning this request is prohibited. Representative shall

include, but not be limited to, all elected and appointed officials, and employees of St.

Charles County and the Agencies within St. Charles County. Any Offeror engaging in

such prohibited communications may be disqualified at the sole discretion of St. Charles

County.

26-046 RFQ Professional Services-Pet Adoption West

Page 2 of 26

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

TERMS AND CONDITIONS

• St. Charles County reserves the right to reject any and all Qualifications.

• All Qualifications will be considered final as submitted. No additions, deletions,

corrections, or adjustments will be accepted after the time of Qualification opening.

County reserves the right to make inquiries to Consultants submitting qualifications to

clarify its understanding of the Consultant’s submittal.

• The electronic version of this Request for Qualifications is available upon request. The

document was entered into WORD for Microsoft Windows. The Purchasing Office does

not guarantee the completeness and accuracy of any information provided in the

electronic version. Therefore, respondents are cautioned that the hard copy of this

Request for Qualifications on file in the Purchasing Office governs in the event of a

discrepancy between the information contained in or on the electronic version and that

which is on the hard copy.

• Consultants are required to clearly identify any deviations from the specifications in this

document.

• An authorized officer of the company submitting the Qualification must sign all

Qualifications, in blue ink.

• Consultants must submit one [1] original signed and one [1] electronic identical copy on a

USB device of their Qualification; one is to be an original and so marked. Additionally, an

electronic version of the Qualifications shall be included on a flash drive with the

submission.

• St. Charles County will not award any contract to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent Federal, State or Local taxes, fees, and licenses.

• Qualifications received after the designated time of the receipt of the sealed Qualifications

will be considered as “Non-Responsive”, and “Void”, and will not be opened nor

evaluated.

• The successful Consultant is specifically denied the right of using in any form or medium

the names of St. Charles County or any division, department, or bureau of St. Charles

County for public advertising unless express written permission is granted.

• Award will be made to the Consultant with Qualifications which will best serve the County.

Award is dependent upon successful negotiation of price. If the parties fail to agree on

price, the County reserves the right to negotiate with the next most qualified Consultant.

• The Consultant agreed to execute a County provided non-disclosure agreement at the

time of contract execution. The contract language is provided in Exhibit A.

26-046 RFQ Professional Services-Pet Adoption West

Page 3 of 26

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

INSURANCE:

• Errors and Omissions (Professional Liability): with limits of not less than $1,000,000 per

claim/$3,000,000 aggregate covering all services provided by the Contract. Coverage to

be written on a claims-made basis.

• Commercial General Liability (CGL): $1,000,000/$3,000,000 including

Products/Completed Operations. CGL coverage shall cover all liability arising from

premises, operations, independent contractor and personal injury and liability assumed

under an insured contract.

• Automobile Liability: covering liability arising out of the use of any owned, hired, leased or

non-owned vehicle in an amount of no less than $1,000,000 per occurrence.

• Workers Compensation/Employer’s Liability: Statutory WC limits as required by the

Statutes of the State of Missouri, (or a qualified self-insurer) and Employers Liability in an

amount of no less than $1,000,000.

• Excess Umbrella: liability with a limit of no less than $1,000,000 in excess of the above

policies.

• All insurance to be written through a company duly authorized to do business in the State

of Missouri with an A.M. Best Rating of A-IX or higher.

• The Professional Liability, CGL, Automobile and Umbrella policies shall be endorsed to

include the County as an additional insured and certificate holder and provide 30 days

advance written notice of any material change.

• A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.

• The required insurance provided by the “Consultant” shall be primary insurance with

respect to any other insurance or self-insurance programs maintained by the County.

• A Certificate of Insurance evidencing the above coverage(s) together with a copy of the

required endorsements shall be provided to the County prior to the commencement of any

work.

Certification

• The Firm understands and agrees that by signing the statement of Qualification

document, the Firm certifies the following:

• The Firm shall only utilize licensed professional personnel who have had their

qualifications submitted as part of the Firm’s Qualifications document (or subsequent

updates). All personnel utilized must be authorized to work in the United States in

accordance with applicable federal and state laws. This includes but is not limited to the

Illegal Immigration Reform and Immigrant Responsibility Act (IIRIRA) and INA Section

274A.

• If the Firm is found to be in violation of this requirement or applicable federal, state and /or

local laws and/or regulations, and if the County of St. Charles has reasonable cause to

believe that the Firm has knowingly employed individuals who are not eligible to work in

26-046 RFQ Professional Services-Pet Adoption West

Page 4 of 26

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

the United States, the County shall have the right to cancel the contract immediately

without penalty or recourse and suspend or debar the Firm from doing business with the

County.

• The Firm agrees to fully cooperate with any audit from federal, state, or local auditor or

investigation by federal, state, or local law enforcement agencies.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section

285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity (Firm), the business entity shall, by sworn affidavit and

provision of documentation**, affirm its enrollment and participation in a federal work

authorization program (E-Verify) with respect to the employees working in connection with the

contracted services. Every such business entity shall sign an affidavit affirming that it does not

knowingly employ any person who is an unauthorized alien in connection with the contracted

services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose

employment commences after the employer enrolls in a federal work authorization program. The

employer shall retain a copy of the dated verification report received from the federal

government. Any business entity that participates in such program shall have an affirmative

defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530

(4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit is included in this Qualification request. Firms

may choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,

Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior

to responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a Qualification

solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page

will remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the

signature page of the E-Verify Memorandum of Understanding, completed and signed by

the Firm, and the Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://everify.uscis.gov/account/enroll

26-046 RFQ Professional Services-Pet Adoption West

Page 5 of 26

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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