Project Information

Bid Title

Tulsa Gateway Signage

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jan 9, 2026

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-908

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid ID:	IFB 26-908
Addendum:	1
Bid Due Date:	1/21/2026
Description:	Tulsa Gateway Signage
Bid Document:	IFB 26-908 + Addendum 1 Tulsa Gateway Signage.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

1/9/26

Invitation for Bid 26-908 Tulsa Gateway Signage

Addendum #1

Please note the following changes which have been made for clarification to this Invitation for Bid. This

addendum must be listed as Addendum #1 on the ACKNOWLEDGMENT OF RECEIPT OF

ADDENDA/AMENDMENTS of the bid package as verification that you have received and are aware of the

information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

This Addendum No. 1 consisting of 50 items, is hereby made a part of the contract

Documents to the same extent as though it were originally included therein and shall

supersede anything contained in the Plans and Specifications with which it might conflict.

This Addendum shall be attached to the Index Sheet of the Contract Documents and

submitted with bid. Failure to do so shall result in the bid being deemed non-

responsive.

This Addendum No.1 consists of the following

ITEMS

Specification Section 04 72 00 “Cast Stone Masonry”

1. Added reference to ASTM C1364 – Architectural Cast Stone in the Precast Panel specifications.

2. Removed ”subsection A. Delegated Design.” From Section 2.2 of the Precast Panel specifications.

Sheet G-101

3. Gateway Triangle designations (i.e., “GT1” and “GT2”) have changed to reflect designations

called out in geotech report.

Sheet G-102

4. Sign Operation Verbiage added to Note # 1

5. Access panel and precast panel shop drawing verbiage moved from note #2 to note #7.

6. Operations & instructions manual verbiage added to note #4.

7. Clarification added for storage costs on note #6.

8. Notes #3 and #7 have been added to the pay item list.

9. Access panel (lockable) note moved from note #9 to note #7.

Sheet AP-500

10. Added “LOCKABLE” verbiage and inch tick marks to access panel callout.

11.“BLOCK-OUT FOR ACCESS PANEL OPENING” callout added.

12.Callout added for stainless steel corner pins.

13.“PRECAST PANELS TO BE INSTALLED BY SITE CONTRACTOR” verbiage removed from note #1.

14.Note #3 added.

Sheet E-501

15.Coordination note added to disconnect to be mounted behind access panel (note #7 “FABRICATION &

INSTALLATION PACKAGE NOTES”)

16. General note added for electrical contractor working on subsequent package to remain on-site to test

and ensure successful operation of lighting components.

17.“BY OTHERS” verbiage added to concrete pad callout (GATEWAY SIGN FLOODLIGHT DIAGRAM)

IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

18. “OR APPROVED EQUAL” verbiage added to linear floodlight callout (GATEWAY SIGN FLOODLIGHT

DAIGRAM.

19.Coordination note added for disconnect to be mounted behind access panel (GATEWAY SIGN

ELECTRICAL POWER DIAGRAM)

Sheet PG-500

20. Preferred acrylic brand designated in callouts (or approved equal)

21. Revised note # 1 regarding notice to fire department.

22. Revised note #2 as it relates to additional payment not being made for site restoration work.

23.Added notes #3 and #4.

Sheet PG-501

24.Saddle locations and dimensions added to section views.

25.“Mitered” verbiage removed from “welded Corners” callout (section B) “Ref STRUCTURAL DWGS” text

added.

26.“See Sheet PG-504” callout updated to “See sheet PG-503” (section B).

Sheet PG-502

27.“B” section cut added to Elevation ‘A’.

28. Revised note #1 regarding notice to fire department.

29. Revised note #2 as it relates to additional payment not being made for site work.

30. Added notes #3 and #4.

Sheet PG-503

31.Dimension string added between lettering on Elevation ‘B’.

32.Removed note #1 regarding notice to fire department.

33.Revises note #2 as it relates to additional payment not being made for site work.

34.Added notes #3 and #4.

Sheet PG-504

35.Clarified callout referencing fastening access for rain cap. Removed overhang tolerance (Section ‘A’).

36.Revised dimension string and added 24” dia. Base pipe to Plain View ‘B’.

37.Revised note #1 regarding notice to fire department.

38.Revised note #2 as it relates to payment not being made for site work.

39.Added notes #3 and #4.

Sheet PG-505

40.Revised note #1 regarding notice to fire department.

41.Revised note #2 as it relates to payment not being made for site work.

42.Added notes #3 and #4.

Sheet S-500A

43.“A” designation given to sheet numbers for Fabrication and Install Package.

44.Steel fabrication general notes separated from Foundation general notes (separate design package)

Sheet S-501A

45.Steel construction special inspections tables split from Concrete and Soils special inspection tables.

46.‘A’ designation given to sheet numbers for fabrication and Install package.

Sheet S-502

47.Structural steel and yield strength notes moved from note # 4 to General Notes sheet.

48.“BY OTHERS” verbiage removed from “SIGN CABINET” label (Sign Detail 1)

49.Leader removed from 24” stub pipe (“RE: SITEWORK PACKAGE” label, Sign Detail 1)

50.Weld Callouts Updated (Detail 4)

All other provisions of the Plans and Specifications shall remain in full force and effect.

Additional Change

In addition to the changes listed above, the Submission Due Date has been

extended from January 14, 2026 to Wednesday, January 21, 2026 at 5:00pm.

IFB Rev 02/2024

2

IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

Invitation for Bid (IFB)

26-908

Supplies or Services Requested: Tulsa Gateway Signage

Department: Public Works

NIGP Commodity Code(s): 305-71, 306-71, 557-62, 557-63, 559-70, 801-60,

801-66, 801-85, 906-57, 936-74, 962-79

Solicitation Schedule

EVENT

IFB Issue Date

DATE

12/08/2025

Pre-Bid Conference

Virtual – email buyer for invitation

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

Thursday, Dec. 18, 2025

9:30AM – 10:30AM CT

1/05/2026

10 Days prior to IFB due date

01/21/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Donny Tiemann | dtiemann@cityoftulsa.org

All questions should be emailed with IFB 26-908 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB Rev 02/2024

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IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase and install Tulsa Gateway Signage.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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IFB 26-908 | Tulsa Gateway Signage | Issue Date: 12/08/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Tulsa Gateway Signage, comprised of two installations within the

corporate limits of the City of Tulsa, to include fabrication of signs and sign receiving sleeves,

storage, delivery, installation, power connection, and coordination with footing installer.

Seller Qualifications

Experience in large-scale commercial sign fabrication and installation, including electrical and

lighting. Must be able to secure the services of a professional engineer, licensed in the State of

Oklahoma, to perform structural engineering services and to sign and seal associated documents.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

Additional Supply-Specific Delivery Requirements

West Sign Location: This sign will be placed at 3770 S. Southwest Boulevard, Tulsa.

East Sign Location: The sign will be placed near the highway on the eastern side of City owned

property south of 1003 N. 129 E Ave and north of I-244. Tulsa County Assessor Parcel ID 90433-

04-33-65915.

Site Restoration to pre-project or better conditions following delivery and installation is required.

SPECIAL PROVISION: INTERNAL MILESTONE

A. Seller shall complete fabrication and delivery to footing contractor of 24” stub-out pipe

within fourteen (14) calendar days of the notice-to-proceed date. If the Seller fails to meet

this internal milestone, then the Seller agrees to pay the City, not as a penalty, but as

liquidated damages for such breach of Contract, the sum of two thousand five hundred

dollars ($2,500.00) for each and every calendar day of failure to complete this work after

the specified time. The said amount is fixed and agreed upon because of the impracticability

and extreme difficulty of fixing and ascertaining the actual damage the City would in such

event sustain. It is expressly understood and agreed that the said time for completion of the

work described herein is a reasonable time for the completion of same.

2. Specifications

The Bid must meet or exceed the following Specifications.

***See attached EXHIBIT ‘B’ for project locations and specifications.

IFB Rev 02/2024

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