Project Information

Bid Title

Request for Proposal Architectural and Engineering Services Little Canada Community Building

Issuing Agency

Little Canada city

Location

Minnesota

Published Date

Feb 17, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal Architectural and Engineering Services Little Canada Community Building
Category:	Bid Opportunities
Status:	Open

Description: The City of Little Canada is seeking to retain a qualified architectural and engineering (A/E) firm to provide professional design services for the construction of a new community building. The selected firm will work with City Staff, the Technical Advisory Committee (TAC) and key stakeholders to provide schematic design, design development, construction documents, cost estimating and construction administration services for a new community building at Pioneer Park. Project Schedule The following schedule is provided for planning purposes and is subject to change at the City’s discretion: • RFP Issued: February 12, 2026 • Pre-Proposal Conference: February 23, 2026 • Questions Deadline: February 27, 2026 • Proposals Due: March 13, 2026 • Evaluation & Interviews (if conducted): March 2026 • City Council Authorization: March 25, 2026 • Schematic Design Phase Completion: June 30, 2026 • Construction Anticipated: 2027 Please see the attached Request for Proposals document to all qualifications, specifications, and instructions. Publication Date/Time: 2/12/2026 10:00 AM Closing Date/Time: 3/13/2026 4:30 PM Related Documents: Community Building RFP (PDF)

Attachment Preview

Request for Proposal

Architectural and Engineering Services

Little Canada Community Building

February 12, 2026

City of Little Canada

Steve Anderson

515 Little Canada Road

Little Canada, MN 55117

651-766-4045 l steve.anderson@littlecanadamn.org

Table of Contents

I. Introduction and Background

a. Introduction

b. City Background Information

c. Purpose

d. Project Budget

e. Anticipated Project Schedule

f. Project Roles and Responsibilities

II. Scope of Work and Services

a. Concept Validation

b. Schematic Design

c. Design Development

d. Construction Documents

e. Bidding

f. Construction Administration

III. Proposal Contents and Scoring Criteria

a. RFP Administrator

b. Submission Requirements

c. Pre-Proposal Conference/Meeting

d. Questions and Addenda

e. Proposal Submittal Requirements and Evaluation Criteria

IV. Services Agreement and Compliance

a. Professional Services Agreement

b. Budget Compliance Requirement

c. Ownership of Documents

d. Insurance Requirements Summary

e. City’s Rights and Reservations

Attachments

f. Exhibit A- TAC Report

g. Exhibit B – Site Map

h. Exhibit C – Professional Services Agreement

I. Introduction and Background

Introduction

The City of Little Canada is seeking to retain a qualified architectural and engineering (A/E) firm to

provide professional design services for the construction of a new community building. The selected firm

will work with City Staff, the Technical Advisory Committee (TAC) and key stakeholders to provide

schematic design, design development, construction documents, cost estimating and construction

administration services for a new community building at Pioneer Park.

The City of Little Canada (hereinafter referred to as the CITY) makes this Request for Proposals

(hereinafter referred to as RFP) to obtain Proposals for Architectural and Engineering (A/E) services

(hereinafter referred to as the CONSULTANT) that will be used to select a design team for the Project.

The Project is generally described in the “Scope of Work & Services” contained within this RFP.

This project is intended to be a traditional design-bid-build delivery method.

City Background Information

Little Canada, Minnesota, is a community of approximately 11,000 residents located just north of Saint

Paul. Originally established as a township more than 150 years ago, Little Canada has maintained its

small-town character while continuing to grow and evolve.

The City is governed by a City Council consisting of a Mayor and four Council Members, who establish

City policy. The City Administrator is responsible for the day-to-day administration of City operations.

Purpose

The City is requesting proposals from qualified firms to provide architectural design and professional

services for a new community building located in Pioneer Park. The scope of this request includes

architectural and engineering services to deliver a complete document set for bidding and construction.

The City has convened a Technical Advisory Committee (TAC) to engage the community, evaluate needs,

and develop a final report outlining recommendations for the community building. The TAC Report

(Exhibit A) was formally adopted by the City Council in 2025.

Using the TAC Report as guidance and working in partnership with the City, the selected proposer will

prepare architectural drawings and support the development of building-level cost estimates.

Anticipate the use of one bid package to maximize efficiency, support local subcontractor participation,

minimize construction duration, and address long-lead-time materials or high-risk cost escalation

components through a unified bid package.

The selected proposer will enter into an agreement with the City using the City’s Professional Services

Agreement. A copy of this agreement is attached hereto. The City objects to and rejects terms and

conditions submitted by the proposer which are inconsistent with the agreement. The selected proposer

may propose additional terms and conditions not inconsistent with the agreement, which the City may,

with or without cause, choose to accept or reject.

Project Budget

Funding for the project has been identified in the City’s Capital Improvement Program. The current

budgetary estimate for the project is $4,175,000, with construction anticipated in 2027.

Project Schedule

The following schedule is provided for planning purposes and is subject to change at the City’s discretion:

• RFP Issued: February 12, 2026

• Pre-Proposal Conference: February 23, 2026

• Questions Deadline: February 27, 2026

• Proposals Due: March 13, 2026

• Evaluation & Interviews (if conducted): March 2026

• City Council Authorization: March 25, 2026

• Schematic Design Phase Completion: June 30, 2026

• Construction Anticipated: 2027

Project Roles and Responsibilities

City of Little Canada

The City will provide overall project direction, policy decisions, and approvals at key milestones. The City

will review design documents, cost information, and recommendations and will provide timely feedback

to support project progress.

Architect/Engineer (A/E)

The selected A/E firm will be responsible for the complete architectural and engineering design of the

project and for coordinating with the City throughout all phases. Responsibilities include:

• Overall project management and coordination

• Schedule development and monitoring

• Cost estimating and budget tracking

• Facilitation of bid package(s) strategy

• Preparation of all design and construction documents

• Coordination of engineering disciplines and consultants

• Preparing all required drawings and documentation to permitting agencies

• Participation in bidding and construction administration

• Ensuring design compliance with program, budget, and applicable codes

The A/E shall work collaboratively with the City to ensure project alignment with schedule, budget, and

quality objectives.

Sub-Consultant Team

The architecture firm may assemble a team of sub-consultants to execute the necessary design and

engineering services to complete the project. This sub-consultant team may be comprised of, but not

limited to, the following disciplines:

• Interior Design

• Structural Engineering

• Mechanical, Electrical & Plumbing Engineering

• Cost Estimator

The proposer shall provide FFE-related services including:

• Development of specifications and layouts, assistance with vendor selection, procurement

coordination, installation oversight, and punch list completion.

• Inclusion of low-voltage systems, audiovisual components, and City-specified FFE items within the

bid packages.

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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