Project Information

Bid Title

CITY OF LYNCHBURG CIRCUIT COURT RENOVATIONS

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Nov 25, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-053

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-053
Bid Title:	CITY OF LYNCHBURG CIRCUIT COURT RENOVATIONS
Category:	Invitation for Bids
Status:	Open

Description: LIVE PUBLIC BID OPENING (click here) You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 11/25/2025 4:40 PM Closing Date/Time: 1/13/2026 3:00 PM Pre-bid Meeting: 12/9/2025 @ 2:00 P.M. Contact Person: MATTHEW.MARSTELLER@LYNCHBURGVA.GOV Related Documents: 2026-053 CITY OF LYNCHBURG CIRCUIT COURT RENOVATIONS 2026-053 CITY OF LYNCHBURG CIRCUIT COURT RENOVATIONS DRAWINGS 11-21-25

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

CITY OF LYNCHBURG

CIRCUIT COURT RENOVATIONS

INVITATION FOR BID # 2026-053

CITY PROJECT NO: BM285

NOVEMBER 2025

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids................................................................................................................ 3

Bid Form........................................................................................................................................ 4

Escrow Account Election.............................................................................................................. 7

Equal Opportunity Report Statement ........................................................................................ 8

Statement Of Experience...............................................................................................................9

Statement Of Available Resources .............................................................................................10

Corporate Status Form............................................................................................................... 11

Questions To Bidders/Offerors .................................................................................................. 12

Construction Agreement ............................................................................................................ 13

City Of Lynchburg, Virginia Standard Performance Bond ................................................... 15

City Of Lynchburg Standard Labor And Material Payment Bond....................................... 17

Escrow Agreement ...................................................................................................................... 20

Instructions To Bidders .............................................................................................................. 24

General Conditions ..................................................................................................................... 30

Attachments:

Supplemental Project Manual / Technical Specifications dated November 21, 2025

Design Drawings dated November 21, 2025

PM- 2

ADVERTISEMENT FOR BIDS

The City of Lynchburg is seeking sealed bids for IFB 2026-053 City of Lynchburg Circuit Court Renovations to be

received by the City of Lynchburg, Procurement Division, Third Floor City Hall 900 Church Street, Lynchburg, VA

24504, until no later than 3:00 p.m., Local Time Prevailing January 13, 2026. Received bids will then be publicly

opened and read aloud in the City Hall First Floor Conference Room. A link to a publicly available video/audio

conference call will be posted on the Bids page of the City’s website prior to the bid opening. All bids received by the

posted deadline will be opened and read aloud on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m. to

5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it

at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for

submission. Please allow additional time to ensure this is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link

to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please

upload your bid as ONE file. As always, late bids will not be considered.

This project includes interior renovations to the first floor of the Circuit Court located at 900 Court Street,

Lynchburg, VA 24504. The Work includes lobby reconfiguration; restroom improvements; addition of ADA

ramp to main entrance; and addition of canopy to main entrance. The interior renovation area is

approximately 1200 square feet. The building will be occupied during the renovation. Phasing and allowable

work hours are described on Drawing T1.

The Project Manual, Drawings, and related Documents for this project may be viewed and downloaded from the

City’s website: http://www.lynchburgva.gov/Bids.aspx.

An Optional On-site Pre-Bid Conference will be held at 2:00 p.m. on December 9, 2025 at Circuit Court 900 Court

St. Lynchburg, VA 24504.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional information must

be made in writing to: Matt Marsteller, CPPB, Procurement Division by email to matthew.marsteller@lynchburgva.gov

and received by 3:00 p.m., January 6, 2026. All posted clarifications or addenda must be acknowledged on the Bid

Form or by physically printing each related addendum, completing them, and returning them with your bid package.

Failure to acknowledge the addenda may deem the bid non-responsive. All addenda associated with this project will

be posted no later than 3:00 p.m. on January 8, 2026.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so that the

public can observe the proceedings at 3:00 p.m., January 13, 2026. The bid results will be posted on the City’s Bids

website after award is made.

PM- 3

BID FORM

Matt Marsteller, CPPB

Senior Contract Specialist

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Marsteller:

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "City of Lynchburg Circuit Court

Renovations" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and

services and to perform all operations necessary to execute and complete the Work required for the project, in

strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard

Details, latest edition, together with Addenda numbered __________ through __________ issued during bidding

period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

DOLLARS

($

), which shall be referred to hereinafter as the Lump Sum Total Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence

the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the

Work and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract Documents:

PM- 4

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount

Issued by

(name of surety authorized to do business in

Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory

to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount of one hundred

(100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement

within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to

deliver the required performance and payment bonds within the ten (10) days, the monies payable by the Security

accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such failure;

otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,

or other law.

This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CLASS A CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM- 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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