Project Information

Bid Title

Sheriff Uniform Supply Annual Contract

Issuing Agency

Hall County

Location

Georgia

Published Date

Apr 16, 2025

Closing Date

May 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

010-46

Original Source

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Bid Documents

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Project Description

Bid Number:	010-46
Bid Title:	Sheriff Uniform Supply Annual Contract
Category:	Bids & Proposals
Status:	Open

Description: NVITATION FOR BID IFB #010-46 For the provision of: Sheriff Uniform Supply Annual Contract Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified vendors to provide and deliver uniforms and related items (herein “Services”) on an as needed basis to Hall County Sheriff personnel with a guaranteed price for a 12-month period. The County seeks to award more than one (1) vendor to perform all the services. Schedule of Events: Date IFB Issued: April 16, 2025 Bid Due Date: May 1, 2025, at 2:00 PM Bidding Process: Hall County is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on Thursday May 1, 2025. Bidders must submit three (3) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include one (1) USB Flash Drive with all documents. Public Reading: Bid openings are open to the public and Bidders. Bidders are not required to attend bid openings but may do so. The Issuing Officer named herein will open and publicly read all Bidders’ company names and cost proposals on the date, time, and at the address above. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet. Proposal Documents: Bidders may download bid submittal documents via the County’s website at https://www.hallcounty.org/Bids.aspx then scroll down and choose IFB #010-46, Sheriff Uniform Supply Annual Contract.  All bid documents are available for download at the bottom of the webpage. General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded to perform services in the State of Georgia. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled “Mandatory” must be completed and returned with the bid. Please sign Exhibit B – Contract for Services. Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County will award the contract to one (1) company to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason. Non-Collusion Clause: Bidders must have no contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award. 1.0 SCOPE OF WORK General: To purchase uniforms and related items for the Hall County Sheriff’s Department with a guaranteed bid price for a 12-month period. This contract will begin upon contract execution and be in effect until June 30, 2025. The successful bidder may be allowed four (4) annual one (1) year renewals of this contract all upon the same terms and conditions. Specifications: The following minimum specifications shall apply to the requested services: All unit prices quoted on EXHIBBIT C – MANDAOTRY COST WORKSHEET must be for     new and unused products.  No alternate manufacturers or products will be accepted unless otherwise notated with ‘or equivalent’ in the Item Description. Vendor’s invoices must reference the listed Item Number for each line item and be billed per the quoted Unit of Measure and Unit Price. For all items presented, you MUST offer ordering online with awarded contract pricing attached to the account. Any and all price differences for larger sizes must be specified in bid. 2.0 SUBMISSION OF BIDS 2.1   Complete and include all the mandatory exhibit documents shown below in 2.3. Failure to include any of the mandatory documents listed may result in disqualification. All responses must be in writing. 2.2 Bidders must submit their response in a sealed envelope clearly marked with “IFB #010-46, Sheriff Uniform Supply Annual Contract” on the outside. The submittal must be signed. Faxed or emailed bids will not be accepted. 2.3 Follow these instructions carefully. Complete and return the following mandatory documents in your bid envelope. Exhibit A – Mandatory Bid Response Sheet Exhibit B – Mandatory Contract for Services Exhibit C – Mandatory Cost Proposal Worksheet Exhibit D – Mandatory W-9 Form Exhibit E – Mandatory E-Verify Affidavit Exhibit F – Mandatory Ethics Affidavit Copy of Business License Certificate of Insurance 2.4 Bidders are responsible to review and comply with any Addenda regarding this IFB that will be posted on the County website. Bidders must sign as acknowledged and return all addenda with the bid package response. 2.5 All bids must be sealed. 2.6 If a Bid Bond is required then it must be included in the bid response. 2.7 Any alternate options of additional services or deductions thereof may be included in the response; however, bidders must complete the cost worksheet as provided and enclose in the bid response. 2.8 Bids openings are open to the public. Bidders may attend, but they are not required to do so. 2.9 All bids, supporting materials, and correspondence relating to this IFB become property of the County. 2.10 Bidder bears all responsibility for expenses incurred in responding to this IFB. 2.11 Delivery. Bidders must submit bids to the following address by the deadline date and time. All deliveries must be date and time stamped. The County is not responsible for late bids due to mailing delays. Julie Dorough Issuing Officer Hall County Government Center Purchasing Division – 4th Floor 2875 Browns Bridge Road Gainesville, Georgia 30504 NOTICE: Bidders are responsible for delivering their bids to the Purchasing Division on the 4th floor of the Hall County Government Center before 2:00pm on the due date provided. All bids must be time stamped by the receptionist on the 4th floor. Publication Date/Time: 4/16/2025 8:00 AM Closing Date/Time: 5/1/2025 2:00 PM Submittal Information: Invitation for Bid Bid Opening Information: Thursday, May 1, 2025 @2PM Contact Person: Julie Dorough, [email protected] Download Available: SEE RELATED DOCUMENTS ABOVE Related Documents: 010-46 Sheriff Uniform Supply Annual Contract Bid Doc 010-46 EXHIBIT A - MANDATORY BID RESPONSE SHEET 010-46 EXHIBIT B - CONTRACT FOR SERVICES 010-46 EXHIBIT C - MANDATORY COST WORKSHEET 010-46 EXHIBIT D - BLANK W-9 FORM 1 PG 010-46 EXHIBIT E - MANDATORY E-VERIFY AFFIDAVIT 010-46 EXHIBIT F - MANDATORY ETHICS AFFIDAVIT

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