Project Information

Bid Title

Water Loss Control: Leak Detection

Issuing Agency

Monroe County Water Authority

Location

New York

Published Date

May 4, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Water Loss Control: Leak Detection
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Due: May 29, 2026 by 11 a.m.

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REQUEST FOR PROPOSAL

Monroe County

Water Authority

Water Loss Control: Leak Detection

May 4, 2026

Monroe County Water Authority

475 Norris Drive

Rochester, New York 14610

MCWA Request for Proposals

Water Loss Control: Leak Detection

I. INTRODUCTION

The Authority is a public benefit corporation organized under the Public Authorities Law of the

State of New York to provide high quality, safe and reliable water in a financially responsible

manner. The Authority is the third largest water supplier in New York State and was formed in

1959 to solve the water supply needs of this community. The Authority took over the assets of the

private New York Water Service Corporation that had 27,000 retail customers, serving just portions

of the County’s inner ring towns and portions of the City. As surrounding towns and villages faced

new water supply challenges, the Authority’s service area has steadily grown. Today the Authority

provides water to approximately 725,000 individuals and services approximately 200,000 separate

accounts in areas of Monroe County and certain municipalities in Ontario, Genesee, Livingston,

Orleans, and Wayne Counties. The MCWA system infrastructure includes its main operations

center, meter shop, three water treatment plants, 40 remote pumping stations, 53 tanks and 2

storage reservoirs and over 3,400 miles of transmission and distribution water mains. The annual

operating budget is approximately $90 million.

For additional information on MCWA, go to www.mcwa.com

The Authority currently seeks proposals from Leak Detection Professionals to conduct a system

leak detection survey to search the system for leaks in accordance with current industry best

practices.

Specifically, the Authority seeks proposals for a complete leak detection program from a qualified,

experienced leak detection professional (Professional) with a minimum of five years verifiable leak

detection experience. The Professional shall provide demonstrable and extensive experience in

water distribution system leak survey, detection, identification, and location, utilizing state of the

art leak detection equipment, software and methods. The goal of this proposal is to engage the

Professional to find, identify and quantify leaks in the water distribution system.

NOTE: Firms with prior experience in providing leak detection services are highly

encouraged to apply.

This Request for Proposals (“RFP”) describes the project, the anticipated consultant

responsibilities, the consultant selection process, and the minimum information that must be

included in the proposal.

May 4, 2026

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II. SCOPE OF WORK AND DELIVERABLES

SCOPE OF WORK:

The selected consultant will be responsible for the following associated tasks:

1. System Size: The Authority, through this bid solicitation, seeks to engage the

Professional to perform a comprehensive leak detection survey of the entire Authority

distribution system encompassing approximately:

• 3,400 miles of water main

• 46,000 valves

• 27,000 fire hydrants

2. Primary Goals: The Authority has four primary goals with this project:

• Perform leak detection on the distribution system to such an extent as to locate

leaks through active leak detection including, but not limited to, such methods

as ground mics, automated acoustical listening devices, and computerized

correlation methods.

• Listen to all fire hydrants, valves and any necessary service line connections

across the entire distribution system through physical contact with the pipe,

main line valve, hydrant, service line valve or meter setting.

• Document the location of leaks in the water distribution system through this

program.

• Coordinate and prioritize leaks to the Authority according to condition and

criticality.

3. Authority Responsibilities: The Authority will provide the following services in

support of the project:

• Furnish all maps, and records needed to assist the Professional while conducting

the leak detection program.

• Personnel with a working knowledge of the water distribution system to

operate valves and offer general information about the water distribution

system when necessary.

4. Deliverables: The successful consultant shall submit the following reports to the

Authority:

• Daily Reports – List of streets surveyed, feet of pipe surveyed, number of

hydrants/valves/services surveyed, leaks detected, and any other requested

information.

• Weekly Reports – Summary of the week’s progress and a look-ahead for the next

week.

• Detected Leak – The Professional shall use appropriate methodology to identify

the leak location for repair purposes.

• Monthly Reporting including:

i. The Professional shall submit a detailed report within thirty (30) days

after completion of the month.

ii. The report shall contain individual reports of the location of each leak

located.

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5. Documentation and Communication: The Professional shall perform the following:

• Conduct a kickoff meeting with the Authority to cover the goals of the project

and outline work procedures.

• At the end of the day (or as requested) a list and location of any leaks located.

• A leak detection log of activity will be included with the monthly report that will

include the following:

i. Areas that the work was performed in

ii. Type of problems observed

iii. Locations of leaks discovered

iv. Dates and times that the survey was conducted

v. Description of equipment and techniques used to conduct the survey

vi. Specific location of all detected leaks

vii. Main size and material at leak location

viii. Results of resurvey (if any) of leak repaired locations

ix. Any other reasonable information requested from the Authority.

• Information collected by the Project Team during the leak detection program

and any other information provided by the Authority is confidential and shall

remain the property of the Authority.

6. Professional Responsibilities: The Professional will provide the following services:

• Submit a detailed leak detection program prior to work.

• Responsible for a confined space entry program and permitting as needed to

access any confined space. Note: the Authority maintains several PRV vaults. The

professional should have qualified technicians certified for the entry as may be

required

• Note: It may be necessary to conduct parts of this Leak Survey during “off-

hours” and overnight for safety based upon traffic, noise and valve or water

main accessibility. The Authority operates M-F, 7:00 am to 3:30 pm. The

Professional shall indicate in the proposal the proposed work hours expected

for the leak detection survey field team.

7. Additional Responsibilities:

• An on-call leak detection service shall require a 90 minute on-site response time

over the full length of the contract on a 24 hour/day, 7 days/week, and 365

day/year basis. The amount of on call detection service requests will vary on a

year to year basis based on actual needs.

• The Professional will be paid a 3 hour fee/case, plus actual additional hours

worked for each on call occurrence.

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CONSULTANT MATERIAL TERMS AND CONDITIONS

In addition to the scope of work above, the following material terms and conditions will apply:

1. Term – The Contract for water distribution system leak detection shall commence upon

award anticipated by June 11, 2026 and continue weather permitting, uninterrupted and

without delay until the survey of the system is complete, but no more than two years. The

Professional shall include in the proposal the ability to work through the winter weather, as

conditions may allow. The Authority has the option to renew this contract annually to

survey 25% of the system to obtain a full survey every 4 years. This option can be opted

into at any time prior to the following year’s agreement, or later if both Parties agree in

writing.

2. Insurance – The consultant is required to provide evidence of insurance pursuant to

Authority requirements prior to the execution of the contract and maintain insurance

throughout the entirety of the contract term.

3. Termination – The Authority may terminate services on convenience on thirty (30) days’

written notice or summarily on default for non-performance or breach.

May 4, 2026

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 541620Environmental Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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