Project Information

Bid Title

RFB for Grip/Retainer Rings

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Mar 27, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-12

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
26-12	RFB for Grip/Retainer Rings	Thu, 04/30/2026 - 02:00pm	-	-

Attachment Preview

ADVERTISEMENT FOR BIDS

Quotes will be received in the Office of the Procurement Manager, Greenville Utilities

Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM (EDT) on April 30,

2026, for the furnishing of Grip/retainer rings.

Greenville Utilities reserves the right to reject any or all bids. Late bids will not be

considered.

SECTION I

GENERAL INSTRUCTIONS FOR INFORMAL QUOTES

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

APRIL 30, 2026

1.0 NOTICE TO BIDDERS

Quotations, subject to the conditions made a part hereof, will be received, in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 2:00 PM (EDT) on April 30, 2026.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed request for quotation form. The quotation must

be signed by an authorized official of the firm.

3.0 DEPOSIT

A deposit is NOT required for this quotation.

4.0 NC SALES TAX

Do not include NC sales taxes in the quoted figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

5.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon request

to the successful bidder.

6.0 EXCEPTIONS TO BE CLEARLY STATED

If quote is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Quotation Form, otherwise, it is fully understood that the successful

bidder will furnish equipment and/or materials exactly as specified. GUC reserves the right to accept

or reject quotes and to determine the lowest responsible, responsive bid from the standpoint of quality,

performance, and price.

7.0 EVALUATION AND AWARD OF QUOTATIONS

GUC reserves the right to reject any and all quotations, to waive any and all informalities, and to

disregard all nonconforming or conditional quotes or counter proposals. In evaluating quotes, GUC

shall consider whether the quotes comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in GUC’s

opinion is in GUC’s best interests. If a quote is to be awarded, it will be awarded to the lowest

responsible, responsive bidder whose evaluation by GUC indicates that the award will be in GUC’s

best interests.

8.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount is

offered, it may be considered in the award of the contract.

9.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by the

number of units), the unit price governs. In the case where numerical quotes are stated both in

numbers and in words, the words govern.

10.0 QUANTITIES

Quantities specified are only estimates of Greenville Utilities Commission’s (GUC’s) needs for a twelve

month period. GUC reserves the right to purchase more or less than the stated quantities at firm

prices indicated herein based on our actual needs.

11.0 CONTRACT PERIOD

It is the intent of Greenville Utilities Commission (GUC) to enter into a multi-year contract at the time

the contract is awarded by GUC to the successful bidder for a total contract period not to exceed three

(3) years. Prices shall remain fixed during the first year with option for annual extensions at the

same or negotiated unit prices for up to two (2) additional years if market and service conditions so

warrant and prove to be in the best interest of GUC.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72) hours after

the bid opening, not including Saturdays, Sundays, or holidays. In order to justify withdrawal, the

bidder must demonstrate that a substantial error exists and that the bid was submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan (M/WBE)

Program. Firms submitting a proposal are attesting that they also have taken affirmative action to

ensure equality of opportunity in all aspects of employment, and to utilize M/WBE suppliers of

materials and labor when available.

14.0 CONTACT INFORMATION:

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager, (252) 551-1533, haddocgc@guc.com. Questions should be received

by or before April 9, 2026 end of business day.

15.0 TERMS AND CONDITIONS

The attached Terms and Conditions of Greenville Utilities Commission (GUC) are considered

part of the bid proposal.

SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS FOR GRIP/RETAINER RINGS

April 30, 2026

Item

Item I

Item II

Item III

Item IV

Item V

Specifications

4” Grip/Retainer Rings are to be Romac OD 4.80 for C-900/DI pipe.

The successful bidder is to maintain a safety stock of 8 rings. (GUC Stock #305540)

6” Grip/Retainer Rings are to be Romac 6.90 OD for C-900/DI pipe.

The successful bidder is to maintain a safety stock of 25 rings. (GUC Stock #305550)

8” Grip/Retainer Rings are to be Romac 9.05 OD for C-900/DI pipe.

The successful bidder is to maintain a safety stock of 10 rings. (GUC Stock #305560)

10” Grip/Retainer Rings are to be Romac OD 11.10 for C-900/DI pipe.

The successful bidder is to maintain a safety stock of 8 rings. (GUC Stock #305570)

12” Grip/Retainer Rings are to be Romac OD 13.20 for C-900/DI pipe.

The successful bidder is to maintain a safety stock of 8 rings. (GUC Stock #305580)

Notes:

(1) All items will be purchased in box quantities.

(2) Bidders are to specify on the attached Request for Proposal form the brand

name of all items quoted, if more than one brand is approved, and the expected

delivery time.

Method of Award:

Items I-V will be awarded as a total quote for all five (5) items together.

[The balance of page left blank intentionally]

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

SPECIFICATIONS FOR GRIP/RETAINER RINGS

In the space below, please provide a price quote for the following grip/retainer rings per the attached

specifications. If your firm is unable to furnish the grip/retainer rings in accordance with our

specifications and you wish to offer a substitute, please provide us with full details of the approved

equivalent.

QUOTATIONS SHOULD BE RECEIVED BY 2:00 PM ON APRIL 30, 2026. Quotations can be

delivered or e-mailed to Cleve Haddock, Lifetime CLGPO, Procurement Manager, 401 South Greene

Street, Greenville, N.C. 27834 at: haddocgc@guc.com. Greenville Utilities reserves the right to reject

any and all quotes that are not in GUC’s best interest.

ITEM

EST.

NO. QUANTITY

DESCRIPTION

DELIVERY

TIME

UNIT

PRICE

EXTENSION

I

15

4” Grip/Retainer Rings

(GUC Stock #305540)

_________ $________ $___________

Name Brand: _______________

II

60

6” Grip/Retainer Rings

(GUC Stock #305550)

Name Brand: _______________

_________ $________ $___________

III

20

8” Grip/Retainer Rings

(GUC Stock #305560)

Name Brand: _______________

IV

10

10” Grip/Retainer Rings

(GUC Stock #305570)

Name Brand: _______________

V

10

12” Grip/Retainer Rings

(GUC Stock #305580)

Name Brand: _______________

_________ $________ $___________

_________ $________ $___________

_________ $________ $___________

TOTAL ITEMS I-V

$___________

Note: Items I-V will be awarded as a total bid for all five (5) items together.

Complete and Check All Math: It is the responsibility of the Bidder to extend unit prices and supply

a total for all items.

Commodity Codes

• NAICS 332722Bolt, Nut, Screw, Rivet, and Washer Manufacturing

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