Project Information

Bid Title

HATTIESBURG HIGH SCHOOL CAFETERIA SERVING LINE EQUIPMENT AND PASS-THRU HEATED CABINET AND REFRIGERATION Bid No. 26-019

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

Jun 1, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

110-20260518104132 HPSD

Original Source

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Bid Documents

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Project Description

Procurement Details

Smart Number	110-20260518104132 HPSD	Advertised Date	06/01/2026 5:00 PM
RFx #	3170035879	Submission Date	06/05/2026 1:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The Hattiesburg Public School District will receive UNPRICED BID QUALIFICATION SPECIFICATIONS until Friday, June 5, 2026 for the purpose of participating in an Electronic Reverse Auction for the following: HATTIESBURG HIGH SCHOOL CAFETERIA SERVING LINE

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
16547	Food/Café Serv Cart
16548	Hot/Cold Pass Unit

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments CAFETERIA SERVING LINE EQUIPMENT PROPOSAL.pdf

Attachment Preview

​ADVERTISEMENT FOR BIDS​

​The Hattiesburg Public School District will receive UNPRICED BID QUALIFICATION SPECIFICATIONS until​

F​ riday, June 5, 2026 for the purpose of participating in an Electronic Reverse Auction for the following:​

H​ ATTIESBURG HIGH SCHOOL CAFETERIA SERVING LINE EQUIPMENT AND PASS-THRU HEATED CABINET​

A​ ND REFRIGERATION​

​Bid No. 26-019​

​The Hattiesburg Public School District will receive bids for cafeteria equipment in the following manner:​

​Unpriced bid proposals will be accepted until 1:00 p.m. CST on Friday, June 5, 2026 in sealed envelopes​

a​ t the Hattiesburg Public School District Central Office, located at 301 Mamie Street, Hattiesburg, MS​

3​ 9401 or by electronic submission. Submissions may be made electronically at​

w​ ww.centralauctionhouse.com​ ​or delivered to the Hattiesburg​​Public School District at 301 Mamie St.,​

H​ attiesburg, MS 39401. All sealed Unpriced Bid Qualification Specifications sent through the U.S. Mail​

​are done so at the risk of the prospective bidder; the district is​n​ ot​r​ esponsible for submissions that​

a​ rrive in the mail after the designated time. Mailed or delivered submissions should be marked plainly​

o​ n the outside as Unpriced Bid Qualification Specifications: Cafeteria Serving Line Equipment, Bid No.​

2​ 6-019​

V​ endors submitting acceptable Unpriced Bid Qualification Specifications will be invited to participate in​

​the Electronic Reverse Auction on Friday, June 12, 2026 from 11:00 a.m. – 11:30 a.m. CST. Bids must​

c​ omply with the specifications provided.​

T​ he Hattiesburg Public School District reserves the right to extend the auction date if necessary to​

​complete the pre-qualification process, to use anti bid sniping to extend the auction time if a bid is​

​placed inside the final five minutes, to reject any or all bids received, to wave any formalities or​

​irregularities in the bids received, to amend the specifications as necessary or to accept any bid deemed​

​most favorable to the Hattiesburg Public School District.​

F​ or questions related to the Unpriced Bid Qualification Specifications from​

w​ ww.centralauctionhouse.com​​, electronic submittals​​and/or the bidding process, please call Finley​

W​ ard at Central Bidding, 225.333.9572. For inquiries regarding the project’s specifications, contact Edith​

S​ tallings, Accounting Supervisor at the following email:​​edith.stallings@hattiesburgpsd.com​.​

​/s/ Robert Williams​

​Superintendent of Education​

​Performance Dates:​

A​ dvertise: May 20, 2026​

​Advertise: May 27, 2026​

​Bid Qualification Specification Due: June 5, 2026​

B​ id Date: June 12, 2026​

B​ id Time: 11:00 a.m. CST​

1​ ​

​CONDITIONS/SPECIFICATIONS​

​The Hattiesburg Public School District, Hattiesburg, Mississippi will receive electronic bids on Friday, June​

1​ 2, 2026 11:00 a.m. The district reserves the following rights.​

1​ .​ T​ o extend the auction date, if necessary, to complete the prequalification process.​

2​ .​ T​ o use anti bid sniping to extend the auction time if a bid is placed inside the final five minutes​

3​ .​ ​To appoint or authorize a person or persons to evaluate bids, act, and make decisions on matters​

​pertaining to bids.​

4​ .​ ​To reject any and/or all bids of any group thereof and waive any informalities.​

​5.​ ​To adjust quantities of supplies involved under any item in accordance with the unit price​

​submitted as part of the proposal.​

​6.​ T​ o amend specifications, as necessary, or to accept any bid deemed most favorable to the​

H​ attiesburg Public School District.​

​Suppliers must be licensed to do business in the State of Mississippi. Non-resident and resident bidders​

​shall attach written notice to this bid when preference statutes apply in the letter of public contract. If​

​non-resident bidders state grants preference where the bidder is domiciled, the non-resident bidders​

​shall cite the statute and attach the following: 1) the address written by the bidder on the form furnished​

​by the school district is the domicile of the bidder, 2) the absence of an attached written notice of​

​preference verifies the bidder has no preference statutes, and 3) an attached notice to bid must be​

​accessed by the school district prior to awarding a public contract.​

​PROFESSIONAL REFERENCES​

​All bidders must submit three (3) professional references.​

​PRICES​

​Bid prices, unless otherwise specified, shall be​​NET​​including transportation and handling charges fully​

​prepaid by the​v​ endor​​to Hattiesburg Public School​​District, Hattiesburg, Mississippi. Cash discounts will​

​be considered and time will be counted from the date of acceptance. Prices must be shown on the​

​attached Bid Summary Sheet supplied for this purpose. All bids must be FIRM PRICES, free of any​

​escalator clauses. Prices must include all taxes. Hattiesburg Public School District will furnish​

​tax-exemption certificates for State and Federal taxes where applicable.​ W​ arranties and guarantees​

​normally supplied with this type of equipment shall be included in the prices and explained on the bid​

​form along with a complete description of quantity discounts and limitations or conditions that may​

a​ pply.​ I​f sufficient space is not provided on the​b​ id form, a separate sheet should be attached.​

C​ ERTIFICATE OF RESPONSIBILITY​

A​ ll contractors who are submitting bids in excess of $50,000 for all of these installations combined are​

r​ equired to include their current certificate of responsibility number.​

2​ ​

​AWARD​

​The Hattiesburg Public School District will evaluate the bids and determine the best bid based on price,​

e​ xperience, references of Contractor, and the quality of the bid concerning equipment proposed, etc.​

​The Hattiesburg Public School District will be the sole judge of the lowest and best price for the products​

​specified and service needed by the district. All awards must be approved by the Hattiesburg Public​

​Schools Board of Trustees.​

​BILLING​

​Invoice is to be furnished in triplicate once the equipment is installed and tested for proper operation​

​and all training is performed. No partial payments will be made. Records must be maintained and​

​subject to the review of the Hattiesburg Public School District.​

​ROYALTIES AND PATENTS​

​The contractor shall pay all royalties and license fees. The contractor shall defend all suits or claims for​

​infringement of any patent rights and shall hold the Hattiesburg Public School District harmless from​

s​ uch loss on account thereof.​

I​NSURANCE REQUIREMENTS​

T​ he following insurance requirements must be met or the bid will be considered incomplete and​

t​ herefore rejected.​

a​ )​ C​ ommercial General Liability-Combined Single Limit in an amount of $1,000,000.00 per​

​occurrence with $2,000,000.00 aggregate;​

b​ )​ C​ ommercial Auto Liability-Combined Single Limit in an amount of $1,000.000.00​

​c)​ W​ orkers’ Compensation and Employer’s Liability Insurance:​

​Workers’ Compensation Limits: Statutory-State of Mississippi. Policy shall include waiver of​

​subrogation in favor of Hattiesburg Public School District. Employers’ Liability: $1,000,000.00​

​Each Accident; $500,000.00 Disease Policy Limit; $100,000.00 Disease Each Employee​

d​ )​ T​ he Hattiesburg Public School District shall be named as an additional insured on the General​

L​ iability Policy and Automobile Policy​

e​ )​ F​ idelity bonds shall be secured on all of Contractor’s employees in amounts not less than​

$​ 5,000.00 per individual and $25,000.00 per occurrence; and​

​f)​ ​Proof of coverage must be placed on file with the school district by the contractor and kept​

​current throughout the term of the contract. Current insurance certificates should be attached​

t​o the bid.​

​3​

​DAMAGE CAUSED BY SUCCESSFUL BIDDER​

T​ he Hattiesburg Public School District will hold the successful bidder responsible for damage caused to​

t​ he buildings, fences, and other structures or assets of the Hattiesburg Public School District under all​

​conditions.​

S​ UBSTITUTIONS​

​If an alternate item is offered, this must be noted on the Bid Summary Sheet and detailed information​

​must be furnished on the item on which the bid is submitted. A complete description of the substitute​

m​ ust be provided and pre-approved by the Hattiesburg Public School District.​

U​ nless the detailed information is furnished, your bid will be considered incomplete and therefore​

r​ ejected.​

​4​

​Pre-Qualifications​​Bid No. 26-019​

H​ aving examined the specifications outlined on the attached sheets, my firm agrees to furnish and​

​deliver items and provide equipment and services according to your specifications and instructions at​

​the indicated prices. We/I, the undersigned understand and accept the instructions and conditions​

​under which this bid is being submitted.​

T​ his bid consists of Vendor Proposal Form, Conditions/Specifications and Site Allocation Table. We/I​

u​ nderstand that a company officer’s signature is required on each form and unless this has been done,​

o​ ur bids may be considered incomplete and therefore rejected. Also, included is a list of references.​

F​ IRM: _____________________________________________________________________​

​BY: __________________________________ TITLE: ________________________________​

​ADDRESS: __________________________________________________________________​

​STATE: _____________​

​TELEPHONE: _______________________________________________________​

D​ ATE: ___________________________________​

P​ lease note: Only businesses that meet the requirements outlined in this document prior to June 5,​

2​ 026 will be invited to participate in the electronic bidding process on June 12, 2026.​

5​ ​

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 423740Refrigeration Equipment and Supplies Merchant Wholesalers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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