Project Information

Bid Title

RFP# 148-MAINT-056 Janitorial Services (with Addenda)

Issuing Agency

Asheville City Schools

Location

North Carolina

Published Date

May 7, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP# 148-MAINT-056 Janitorial Services (with Addenda)

Issue Date: 4/28/2026

DUE DATE: 5/14/2026 at 2:00 pm

Addendum 1 added on 5/6/2026 with Q&A.

Addendum 2 added on 5/7/2026 with Q&A.

See attached PDF for full information. All addenda are included in the attachment.

Attachment Preview

ADDENDUM #2

PROJECT:

Janitorial Services PROJECT

#148-MAINT-056

The solicitation named above is modified as set forth in this Addendum. The original RFP Documents and

any previously issued addenda remain in full force and effect, except as modified by this Addendum, which

is hereby made part of the RFP. Proposer shall take this Addendum into consideration when preparing and

submitting its Proposal.

This Addendum #2 to the RFP# 148-MAINT-056 contains the following additions, clarifications and/or

changes:

 Addresses answers to questions received.

QUESTIONS received from one or more vendors. ANSWERS are in red font:

1. Are you currently cleaning the school in house or using a contractor? If using a contractor who is

the contractor? If using a contractor is this going out to bid due to normal contract expiration or

noncompliance of the current contractor? Janitorial services are currently provided by The BUDD

Group. However, the scope of services requested by this RFP are not the same as our current

janitorial services being provided. The RFP is due to a change in the scope of work.

2. If you are using a contractor what is your current annual price? The scope of services requested by

this RFP are not the same as our current janitorial services. The contents of the RFP are the only

consideration to understand and ensure an accurate proposal.

3. Please clarify the square footage listed with the building schematics: is the “Assignable Area” sq. ft.

more accurately the cleanable sq. ft., or would that be the “Gross Area” sq. ft.? Only the areas

indicated in yellow on the campus maps apply to this solicitation. The assignable area and gross

area listed on each page of the campus map refers to the entire drawing on that page and not

specifically to areas indicated in yellow. Site Visits may be scheduled by contacting Tim Shelton,

ACS Maintenance Director, at (828) 713-6430. While not required, it is highly recommended that all

contractors familiarize themselves with the project.

4. Are there any requirements for day porters, or just afternoon, evening, and night cleaners? If day

porters are required what are their required work hours and how many will be needed? We

require day and night custodians. Duty times may fluctuate based on activity times at the school on

a given day or a given week.

5. Are there any specific local RFP minimum wage requirements for the contractor’s staff? There is a

$15.00/hour minimum wage for state and school district employees, but this does not apply to

contractors. We are not aware of another requirement other than the federal $7.25/hour

minimum wage.

6. Does Asheville City Schools provide ALL cleaning supplies, equipment, and consumables? Is the

contractor responsible for any of this? ACS will be providing all consumables, equipment, and

supplies, including chemicals.

Page 1 of 1

ADDENDUM #1

PROJECT:

Janitorial Services PROJECT

#148-MAINT-056

The solicitation named above is modified as set forth in this Addendum. The original RFP Documents and

any previously issued addenda remain in full force and effect, except as modified by this Addendum, which

is hereby made part of the RFP. Proposer shall take this Addendum into consideration when preparing and

submitting its Proposal.

This Addendum #1 to the RFP# 148-MAINT-056 contains the following additions, clarifications and/or

changes:

 Addresses answers to questions received.

QUESTIONS received from one or more vendors. ANSWERS are in red font:

1. I wanted to ask if you could provide any information regarding the current or previous janitorial

services arrangement, such as the current provider and/or general contract structure, to better

understand the scope and ensure an accurate and competitive proposal. Janitorial services are

currently provided by The BUDD Group. However, the scope of services requested by this RFP are

not the same as our current janitorial services being provided. The contents of the RFP are the only

consideration to understand and ensure an accurate proposal.

2. Is this intended to be a labor-only contract? Yes.

3. Will ACS be providing consumables, equipment, and supplies? Yes, ACS will be providing

consumables, equipment, and supplies.

4. Do you require services 260 days or 210 days per year? Estimated 260 days per year, which is the

approximate number of days minus weekends and minus 10 holidays per year.

5. What is the anticipated contract value or budget range? We do not share budget estimates or

ranges.

6. What are the primary pain points or challenges with the current incumbent? The RFP is due to a

change in the scope of work and not due to challenges with our current janitorial services provider.

7. Do you require any day porters (e.g., 7:00 a.m. to 3:00 p.m.)? Yes, we require day and night

custodians. Duty times may fluctuate based on activity times at the school on a given day or a given

week.

8. Can our cleaning team begin work at 4:00 p.m.? We require day and night custodians. Duty times

may fluctuate based on activity times at the school on a given day or a given week

9. What is the current contract value for this service annually? The scope of services requested by

this RFP are not the same as our current janitorial services. The contents of the RFP are the only

consideration to understand and ensure an accurate proposal.

10. How many restrooms are included, and what is their total square footage? Please see campus map

provided as an attachment in the RFP. Site Visits may be scheduled by contacting Tim Shelton, ACS

Page 1 of 2

Maintenance Director, at (828) 713-6430. While not required, it is highly recommended that all

contractors familiarize themselves with the project.

11. What is the total square footage of all buildings covered under this contract? Please see campus

map provided as an attachment in the RFP. Site Visits may be scheduled by contacting Tim Shelton,

ACS Maintenance Director, at (828) 713-6430. While not required, it is highly recommended that all

contractors familiarize themselves with the project.

12. I would like to confirm whether proposals may be submitted electronically via email, or if only

sealed submissions are accepted. Proposals may not be submitted electronically via email. Only

sealed submissions, received by the Purchasing Specialist not later than the due date and time on

the RFP. Please see RFP for full information.

Page 2 of 2

S​ TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLS​

​REQUEST FOR PROPOSALS​

#​ 148-MAINT-056​

​PROJECT:​

​USING AGENCY:

J​ anitorial Services PROJECT​

Asheville City Schools​

​ISSUE DATE: 4/28/2026​

P​ roposals​ ​subject​ t​o​ t​he​ ​conditions​ m​ ade​ ​a​ ​part​ h​ ereof​ ​will​ ​be​ r​eceived​ u​ ntil​ ​2:00​ ​pm,​M​ ay​​14,​2​ 026,​​f​or​f​urnishing​​all​

l​abor, materials, equipment, and services incidental and implied, for completion of the project described herein.​

T​ HE PROCUREMENT PROCESS​

​The following is a general description of the process by which a firm will be selected to provide services.​

1​ .​

​Request for Proposals is issued to prospective contractors.​

2​ .​

​Site​ V​ isits​ ​may​ ​be​ s​ cheduled​ b​ y​ c​ ontacting​​Tim​S​ helton,​​ACS​​Maintenance​D​ irector,​​at​(​828)​​713-6430.​

​While​ n​ ot​ r​equired,​ ​it​ i​s​ ​highly​ r​ecommended​ t​hat​​all​​contractors​f​amiliarize​t​hemselves​w​ ith​​the​p​ roject.​

P​ roposer is responsible for measuring actual square footage.​

3​ .​

T​ he deadline for written questions is three (3) days prior to the due date.​

C​ hris Pohlman, Purchasing Specialist​

P​ hone: 828-350-6101​

E​ mail:​​chris.pohlman@acsgmail.net​

4​ .​

A​ ll​​Proposals​​must​​be​​received​​by​t​he​​Purchasing​​Specialist​​not​​later​t​han​​the​​due​​date​a​ nd​​time​s​ pecified​

​above,​a​ t​​which​​point​a​ ll​p​ roposals​w​ ill​​be​i​mmediately​t​hereafter​​opened.​​Attendance​​by​​Proposers​a​ t​​the​

P​ ublic Opening is not required. Tabulations and award information may be obtained by written request.​

a​ .​ ​All​ ​submitted​ ​Proposals​ ​must​ ​include​ ​one​ ​(1)​ ​original​ ​and​​five​(​5)​​copies​​of​​the​​Proposal,​​for​​a​t​otal​

c​ ount​ ​of​ ​SIX​ ​(6).​ A​ ll​ ​Proposals​ ​must​ b​ e​ ​fully​ s​ ealed​ a​ nd​ r​eference​ R​ FP#​ ​148-MAINT-056​ ​on​ ​the​

​outside​ ​of​ t​he​ ​package.​ ​Emailed​ p​ roposal​ s​ ubmissions​ w​ ill​ ​NOT​ ​be​ a​ ccepted.​ A​ ll​ s​ ealed​ ​proposals​

​should be clearly labeled with the following:​

​Asheville City Schools​

​Attn: 148-MAINT-056​

​c/o Chris Pohlman​

​85 Mountain Street​

​Asheville, NC 28801​

​b.​ P​ roposal​ ​Forms​ ​must​ ​be​ ​signed​ ​and​ d​ ated​ ​by​ a​ n​ ​official​ a​ uthorized​ ​to​ ​bind​ t​he​ ​firm.​ U​ nsigned​

p​ roposals will not be considered.​

5​ .​

​Proposals​ ​will​ b​ e​ ​evaluated​​according​t​o​​Experience​a​ nd​Q​ ualifications;​T​ echnical​​Approach​a​ nd​​Scope;​

S​ afety​​and​​Personnel;​C​ ost​​and​V​ alue;​R​ eferences​​and​​Reliability.​​Award​o​ f​​a​c​ ontract​​to​o​ ne​​offeror​d​ oes​

​not​​mean​t​hat​t​he​​other​​proposals​l​acked​m​ erit,​​but​​that,​a​ ll​​factors​​considered,​t​he​s​ elected​​proposal​​was​

​deemed most advantageous to ACS.​

​6.​

A​ sheville​C​ ity​​Schools​r​eserves​​the​r​ight​t​o​r​eject​a​ ll​​offers​w​ hen​​such​r​ejection​i​s​d​ eemed​t​o​​be​i​n​​the​b​ est​

i​nterest of ACS.​

A​ sheville City Schools RFP# 148-MAINT-056:​

J​anitorial Services PROJECT​

P​ age​​1​o​ f​9​ ​

(​NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)​

​PROPOSAL FORM​

#​ 148-MAINT-056​

J​ anitorial Services PROJECT​

D​ UE DATE: May 14, 2026 at 2:00 pm​

T​ he​ ​undersigned​ ​having​ ​carefully​ ​read​ a​ nd​ c​ onsidered​ t​he​ ​terms​ a​ nd​ c​ onditions​o​ f​t​he​​Contract​​Documents​​for​t​he​

J​ anitorial​S​ ervices​​PROJECT​f​or​​Asheville​C​ ity​S​ chools,​N​ orth​C​ arolina,​​does​​hereby​o​ ffer​t​o​​perform​s​ uch​​services​o​ n​

b​ ehalf​o​ f​​the​D​ istrict,​o​ f​​the​t​ype​​and​​quality​a​ nd​i​n​​the​​manner​d​ escribed,​a​ nd​​subject​​to​a​ nd​​in​​accordance​​with​​the​

t​erms and conditions set forth in the Contract Documents at the rates on the Proposal Forms hereinafter set forth.​

​Proposer: ________________________________________________________________________________________​

A​ ddress: _______________________________________________________________________________________​

​City/State/Zip: ___________________________________________________ Phone: __________________________​

​MBE Status: ___________________ Fax: ______________________ Email: _________________________________​

N​ umber of Years in Business:​

_​ ____________________​

​Number of Years Experience in similar projects:​ _​ ____________________​

R​ equired​: Staffing Plan, including number of personnel​​assigned and supervisor structure.​

(​Please attach extra sheets as needed).​

​Required​: Service Plan, including detailed description​o​ f how services will be delivered.​

(​Please attach extra sheets as needed).​

​Required​: At least three (3) references for similar​​projects.​

(​Please attach extra sheets as needed).​

​$_______________​ ​Monthly Cost for Janitorial Services at Asheville High School.​

​$_______________​ ​Hourly Cost for Additional Janitorial Services, as needed.​

​Therefore,​​in​​compliance​​with​​this​R​ equest​​for​P​ roposals,​a​ nd​s​ ubject​t​o​​all​​conditions​h​ erein,​​the​u​ ndersigned​o​ ffers​​and​

​agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:​

​By: (Signature) ___________________________________________________ Date: _________________________​

​Printed Name ____________________________________________ Title: __________________________________​

​END OF PROPOSAL FORM​

A​ sheville City Schools RFP# 148-MAINT-056:​

J​anitorial Services PROJECT​

P​ age​​2​​of​9​ ​

Commodity Codes

• NAICS 561720Janitorial Services

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