Project Information

Bid Title

Request for Proposals: Eagle County Regional Partnership Initiative Facilitation

Issuing Agency

Eagle County

Location

Colorado

Published Date

Apr 28, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Eagle County, Colorado is soliciting proposals for facilitation services to support the continued reorganization of the Eagle County Regional Partnership Initiative (“ECRPI”). The purpose of the ECRPI is to gather a group of diverse stakeholders in the valley to 1) identify and prioritize projects to create positive, on-the-ground opportunities that benefit wildlife, land, and water, and to facilitate sustainable and quality outdoor recreation experiences; 2) share and leverage resources and expertise to implement and support projects; and 3) provide a venue for information sharing to improve awareness and transparency regarding wildlife, recreation, and land conservation in Eagle County.

Specifically, services will entail facilitation of productive meetings, refinement of the Decision Support Tool, and coordination, development, and production of the ECRPI Action Plan and associated Project Prioritization Criteria.

Documents: RFP and Exhibits
RFP for Eagle County Regional Partnership Initiative Facilitation 04-28-26

Attachment Preview

NOTICE

REQUEST FOR PROPOSALS

FOR PROJECT MANAGEMENT AND FACILITATION SERVICES

EAGLE COUNTY, COLORADO

Eagle, Colorado

April 28, 2026

Eagle County, Colorado is soliciting proposals for facilitation services to support the

continued reorganization of the Eagle County Regional Partnership Initiative (“ECRPI”).

The purpose of the ECRPI is to gather a group of diverse stakeholders in the valley to 1)

identify and prioritize projects to create positive, on-the-ground opportunities that benefit

wildlife, land, and water, and to facilitate sustainable and quality outdoor recreation

experiences; 2) share and leverage resources and expertise to implement and support

projects; and 3) provide a venue for information sharing to improve awareness and

transparency regarding wildlife, recreation, and land conservation in Eagle County.

Specifically, services will entail facilitation of productive meetings, refinement of the

Decision Support Tool, and coordination, development, and production of the ECRPI

Action Plan and associated Project Prioritization Criteria. This Request for Proposals

(“RFP”) will be non-exclusive. Eagle County reserves the right to purchase supplies or

services from other professionals.

Proposals must be received electronically to jamie.werner@eaglecounty.us at or

before 5:00 p.m. on May 15, 2026. Any proposal received after this time will not be

considered and will be returned to the respondent unopened unless good cause is shown as

determined by Eagle County in its sole discretion.

The proposal document may be obtained at the Eagle County Open Space and Natural

Resources Department, 500 Broadway, Eagle, CO between the hours of 8:00 a.m. and 5:00

p.m., Monday through Friday. The complete document is also available at

www.eaglecounty.us.

Contact information:

Jamie Werner

Senior Conservation Project Manager

970-471-4673

jamie.werner@eaglecounty.us

REQUEST FOR PROPOSALS

INSTRUCTIONS TO RESPONDENTS

1. Eagle County, Colorado will be receiving proposals electronically to

jamie.werner@eaglecounty.us at or before 5:00 p.m. on May 15, 2026. Any

proposal received after this time will not be considered and will be returned to the

respondent unopened unless good cause is shown as determined by Eagle County

in its sole discretion.

2. Any question, interpretation or clarification regarding this Request for Proposals

(RFP) is required 7 calendar days prior to the due date. Responses, if any, will be

issued by addenda posted to www.eaglecounty.us. All questions regarding this RFP

must be submitted by email to jamie.werner@eaglecounty.us. Please call to verify

receipt of your questions. No additional questions will be accepted after the date

and time referenced above unless good cause is shown as determined by Eagle

County in its sole discretion. Oral interpretations shall be of no force and effect.

3. One emailed copy of your proposal is required. If brochures or other supportive

documents are requested, then it is required that 4 sets be submitted with your

proposal.

4. Eagle County reserves the right, in its sole discretion, to reject any and all proposals

submitted in response to this RFP or to waive or not waive informalities or

irregularities in proposals received or RFP procedures. Eagle County also reserves

the right to re-advertise or to otherwise provide the services as determined by Eagle

County to be in its best interest, to accept any portion of the proposal deemed to be

in the best interests of Eagle County to do so, or to further negotiate cost, terms or

conditions of any proposal determined by Eagle County to be in its best interests.

5. Eagle County may, at its sole discretion, modify or amend any and all provisions

herein. If it becomes necessary to revise any part of the RFP, addenda will be

provided through posting at www.eaglecounty.us. Eagle County reserves the right

to extend the RFP submittal date or to postpone the award of an agreement.

6. All proposals will be reviewed by a selection committee and any other review as

determined to be necessary. Respondents may be asked to supplement their initial

proposals with additional written material. Eagle County may short-list respondents

based upon an evaluation of the written submittals. Eagle County may arrange for

in-person interviews with the short-listed respondents for a detailed presentation.

7. The selected proposal will be the one considered the most advantageous regarding

price, quality of service, qualifications and capabilities of respondent to provide the

specified service, respondent’s familiarity with Eagle County, and any other factors

the County may consider as determined by Eagle County in its sole discretion.

Eagle County may award a contract even if not the lowest priced proposal based

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upon a review of the identified factors. Experience with coordinating and leading

multi-jurisdictional partnerships is preferred.

8. Respondents are encouraged to clearly identify any proprietary or confidential data

or information submitted with the proposal. Regardless of whether or not so

marked, Eagle County will endeavor to keep that information confidential, separate

and apart from the proposal. Notwithstanding the foregoing, respondent

acknowledges that Eagle County may be required to release the information in

accordance with the Colorado Open Records Act, order of the court, or other

applicable law.

9. Eagle County will not pay for any information requested herein, nor is it liable for

any costs incurred by the respondent in connection with its response to this RFP.

10. No work shall commence nor shall any invoices be paid until the successful

respondent has entered into a fully executed agreement with Eagle County and

provides the requested proof of insurance.

11. No telephone or oral proposals will be accepted.

12. Proposals must be clearly identified in the email submission by proposal title.

Responsibility for timely submittal of proposals lies solely with the respondent.

Proposals received after the closing time specified will not be considered unless

good cause is shown as determined by Eagle County in its sole discretion.

13. Respondent(s) who submit a proposal are responsible for becoming fully informed

regarding all circumstances, information, laws and any other matters that might, in

any way, affect the respondent’s role and responsibilities. Any failure to become

fully knowledgeable shall be at the respondent’s sole risk. Eagle County assumes

no responsibility for any interpretations made by respondents on the basis of

information provided in this RFP or through any other source.

14. All respondents must include a fully executed Proposal Form with their proposal.

15. Eagle County reserves the right to award an agreement to the respondent that

demonstrates the best ability to fulfill the requirements of the project based upon

the County’s evaluation of the selection criteria.

16. This RFP is not intended to completely define the contractual relationship to be

entered into with the successful respondent(s).

17. Upon identification by Eagle County of the successful respondent, Eagle County

will give the successful respondent the first right to negotiate an agreement

acceptable to Eagle County. A sample agreement is included as Exhibit 1 for

informational purposes only. Any agreement must be approved by Eagle County in

its sole discretion. In the event that an agreement satisfactory to Eagle County in

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its sole discretion cannot be reached, Eagle County may enter into negotiations with

one or more of the remaining respondents. Eagle County may choose to discard all

proposals and re-issue another RFP.

18. The successful respondent will perform all of the work or services indicated in the

proposal in compliance with the negotiated agreement.

19. The successful respondent(s) shall comply with the following insurance language

which shall be included in the agreement to be awarded unless otherwise agreed

to in writing by Eagle County:

Consultant agrees to provide and maintain, at Consultant’s sole cost and expense,

the following insurance coverage with limits of liability not less than those stated

below:

a) Types of Insurance.

i) Workers’ Compensation insurance as required by law.

ii) Auto coverage with limits of liability not less than $1,000,000 each

accident combined bodily injury and property damage liability insurance,

including coverage for owned, hired, and non-owned vehicles.

iii) Commercial General Liability coverage to include premises and

operations, personal/advertising injury, products/completed operations,

broad form property damage with limits of liability not less than

$2,000,000 per occurrence and, if a general aggregate limit applies, either

the general aggregate limit shall apply separately to this project/location or

the general aggregate limit shall be $4,000,000.

iv) Professional Liability Insurance with prior acts coverage for all Services

required hereunder, in a form and with an insurer or insurers satisfactory to

County, with limits of liability of not less than $1,000,000 per claim and

$2,000,000 in the aggregate. In the event the professional liability insurance

is on a claims-made basis, Consultant warrants that any retroactive date

under the policy shall precede the effective date of this Agreement.

Continuous coverage will be maintained during any applicable statute of

limitations for the Services and Project.

The successful respondent(s) shall comply with the following other insurance

requirements which shall be included in the agreement to be awarded:

b) Other Requirements.

The insurance policies are to contain, or be endorsed to contain, the following

provisions:

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i. Additional Insured Status. Eagle County, its officers, officials, employees,

and volunteers are to be covered as additional insureds on the CGL policy

with respect to liability arising out of work or operations performed by or

on behalf of the Contractor including materials, parts, or equipment

furnished in connection with such work or operations. Coverage can be

provided in the form of an endorsement to the Contractor’s insurance.

ii. Primary Coverage. For any claims related to this Agreement, the

Contractor’s insurance coverage shall be primary and non-

contributory as respects County, its officers, officials, employees, and

volunteers. Any insurance of self-insurance maintained by Eagle County,

its officers, officials, employees, or volunteers shall be excess of the

Contractor’s insurance and shall not contribute with it. This requirement

shall also apply to any Excess or Umbrella liability policies.

iii. Umbrella or Excess Policy. The Contractor may use Umbrella or Excess

Policies to provide the liability limits as required in this Agreement. The

Umbrella or Excess policies shall be provided on a true “following form”

or broader coverage basis, with coverage at least as broad as provided on

the underlying Commercial General Liability insurance.

iv. Notice of Cancellation. Each insurance policy required above shall provide

that coverage shall not be canceled, except with notice to Eagle County.

v. Waiver of Subrogation. Contractor hereby grants to County a waiver of

any right to subrogation which any insurer of said Contractor may acquire

against Eagle County by virtue of the payment of any loss under such

insurance. Contractor agrees to obtain any endorsement that may be

necessary to affect this waiver of subrogation, but this provision applies

regardless of whether or not Eagle County has received a waiver of

subrogation

endorsement

from

the

insurer.

vi. Self-Insured Retentions. Self-insured retentions must be declared to and

approved by Eagle County. Eagle County may require the Contractor to

purchase coverage with a lower retention or provide proof of ability to pay

losses and related expenses within the retention. The policy language shall

provide, or be endorsed to provide, that the self-insured retention may be

satisfied by either the named insured or Eagle County.

vii. Acceptability of Insurers. Insurance is to be placed with insurers

authorized to conduct business in the state of Colorado with a current A.M.

Best’s rating of no less than A:VII, unless otherwise acceptable to Eagle

County.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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