Project Information

Bid Title

RFP SCF25-1177 Janitorial Services at 4320 and 4450 Diplomacy Drive

Issuing Agency

Southcentral Foundation (SCF)

Location

Alaska

Published Date

Oct 29, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP SCF25-1177 Janitorial Services at 4320 and 4450 Diplomacy Drive

Southcentral Foundation (SCF) is pleased to provide this public notice regarding the solicitation of detailed proposals from Bidders interested in professional janitorial cleaning services and general sanitary maintenance at the following two (2) buildings: 4320 and 4450 Diplomacy Drive, Anchorage, AK 99508. A Scope of Work, including specifications for services to be provided, is located in Exhibit A.

Notice of this RFP will remain posted until deadline for proposal submittal. All information and details regarding this RFP are as presented in the RFP document, provided here in Adobe Acrobat format.

RFP SCF-25-1177 Janitorial Services at 4320 and 4450 Diplomacy Drive

Request for Proposal Release date: October 29, 2025
Proposal Due Date: December 2, 2025 by 2PM

IMPORTANT NOTICE TO BIDDERS: Bidders must register with the SCF Contact Person via email using the link below. Failure to register with the SCF Contact Person may result in the rejection of a proposal.

Attachment Preview

Request for Proposals (RFP): # SCF25-1177

Janitorial Services at 4320 and 4450 Diplomacy Drive

RFP Release Date: October 29, 2025

SCF Purchasing

7033 East Tudor Road

Anchorage, AK 99507

Point of Contact:

Venus Coffey

Phone: 907-729-5264

E-Mail: SCFPurchasing@southcentralfoundation.com

Important Notice: See Section 2.3.

You must email the SCF Purchasing Agents at SCFPurchasing@southcentralfoundation.com to register.

Failure to do so may result in the rejection of your proposal.

Table of Contents

Section 1. Background and History....................................................................................................................... 2

1.1 SCF History ......................................................................................................................................................................... 2

1.2 Vision and Mission Statement ............................................................................................................................................. 2

1.3 SCF Facilities ...................................................................................................................................................................... 2

Section 2. General Information....................................................................................................................3

2.1 Purpose of the Request for Proposal (RFP) ........................................................................................................................ 3

2.2 Contract Period.................................................................................................................................................................... 3

2.3 Proposer Registration .......................................................................................................................................................... 3

2.4 SCF Public Bid (RFP/ITB) Contact...................................................................................................................................... 3

Section 3. Request for Proposal Details.....................................................................................................4

3.1 RFP Schedule ..................................................................................................................................................................... 4

3.2 Deadline for Receipt of Proposals ....................................................................................................................................... 4

3.3 Other Licenses and Registrations Requirements ................................................................................................................ 4

3.4 Conflict of Interest and Restrictions..................................................................................................................................... 4

3.5 Addendum to the RFP and Right to Award ......................................................................................................................... 5

3.6 Liquidated Damages, Retainage, & Contingency ................................................................................................................ 5

3.7. Cancellation of the RFP....................................................................................................................................................... 5

3.8. Contract Negotiations .......................................................................................................................................................... 5

Section 4. Instructions for Proposers.........................................................................................................5

4.1 Proposer's Review and Substantive Questions................................................................................................................... 5

4.2 Filing a Protest..................................................................................................................................................................... 6

4.3 Proposal Requirements ....................................................................................................................................................... 6

4.4 Proposal Submission ........................................................................................................................................................... 6

4.5 Proposal Withdrawal and Correction ................................................................................................................................... 7

Section 5. Format for Proposals.................................................................................................................. 8

5.1 Proposal Content and Format ............................................................................................................................................. 8

Proposal Section 1. Title Page ....................................................................................................................................... 8

Proposal Section 2. Cover Letter.................................................................................................................................... 8

Proposal Section 3. Response to Criteria ....................................................................................................................... 9

Proposal Section 4. Key Personnel Resumes................................................................................................................ 10

Proposal Section 5. License / Insurance Certificates.................................................................................................... 10

Proposal Section 6: Form of Non-Collusive Affidavit ................................................................................................... 10

Section 6. Selection Process.....................................................................................................................10

6.1 RFP Compliance ............................................................................................................................................................... 10

6.2 Evaluation Process ............................................................................................................................................................ 10

6.3 Evaluation Criteria and Point Value................................................................................................................................... 11

6.4 Discussions ....................................................................................................................................................................... 11

6.5 Presentations..................................................................................................................................................................... 11

6.6 Notice of Award ................................................................................................................................................................. 11

Section 7. Standard Contract Terms.........................................................................................................12

7.1 Introduction........................................................................................................................................................................ 12

7.2 Conflict of Interest.............................................................................................................................................................. 12

7.3 Status of Independent Contractor...................................................................................................................................... 12

7.4 Americans with Disabilities Act .......................................................................................................................................... 12

7.5 Insurance Requirements .................................................................................................................................................. 13

7.6 Compliance with Legal Obligations and SCF Code of Conduct ........................................................................................ 14

7.7 Monitoring.......................................................................................................................................................................... 14

7.8 Lobbying ............................................................................................................................................................................ 14

7.9 Exclusion and Debarment ................................................................................................................................................. 15

7.10 Successors, Assignment or Delegation............................................................................................................................. 15

7.11 Nondiscrimination .............................................................................................................................................................. 16

7.12 Alaska Native/American Indian Preference in Employment and Training ......................................................................... 16

7.13 Federal Tort Claims Act ..................................................................................................................................................... 16

7.14 Media Contact ................................................................................................................................................................... 16

EXHIBITS:

EXHIBIT A: Scope of Services

EXHIBIT B: Proposal Offer and Signature Page

EXHIBIT C: Form of Non-Collusive Affidavit

EXHIBIT D: SCF Professional Services Contract

EXHIBIT E: 4320 PCC, Audiology, Traditional Healing, Pharmacy and 2nd Floor Breakroom Flooring

Cleaning Instructions and Maintenance Guidelines.

RFP SCF25-1177

Section 1. Background and History

1.1 SCF History

Southcentral Foundation (SCF) is an Alaska Native-owned, nonprofit health care organization

serving nearly 70,000 Alaska Native and American Indian people living in Anchorage, Matanuska-

Susitna Valley and nearby villages in the Anchorage Service Unit. Incorporated in 1982 under the

tribal authority of Cook Inlet Region, Inc. (CIRI), SCF is the largest of the CIRI nonprofits, employing

more than 2,700 people in more than 80 programs.

1.2 Vision and Mission Statement

SCF’s vision is a Native Community that enjoys physical, mental, emotional, and spiritual wellness;

its mission is to work together with the Native Community to achieve wellness through health and

related services. The organization has developed and implemented comprehensive health-related

services to meet the changing needs of the Native Community to enhance culture and empower

individuals and families to take charge of their lives.

1.3 SCF Facilities

SCF offers a wide range of health and wellness services for Alaska Native and American Indian

people living in Anchorage and the Matanuska-Susitna Borough, and nearby villages. They also

provide regional support to residents of 55 rural villages in the Anchorage Service Unit, a

geographical area stretching 107,400 square miles across Southcentral Alaska – extending from

the Canadian border on the east to the Aleutian Chain and Pribilof Islands on the west.

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RFP SCF25-1177

Section 2. General Information

2.1 Purpose of the Request for Proposal (RFP)

SCF is soliciting proposals from qualified firms interested in providing professional janitorial

cleaning services and general sanitary maintenance at the following two (2) buildings: 4320 and

4450 Diplomacy Drive, Anchorage, AK

The approximate square footage for the building located at 4320 Diplomacy Drive is 178,570 with

a combination of carpeting and hard surface flooring. This facility is typically open Monday-Friday

from 7am until 6pm. and Saturdays 8 am – 5 pm. There are some late clinics, but these should not

alter the cleaning schedule as areas still serving clients will be cleaned last after the clients have

been served.

The approximate square footage of 4450 Diplomacy Drive that will be cleaned is approximately

9,000 square feet, including vestibules and interior stairwells.

Southcentral Foundation requires that the facility be cleaned and maintained at a level of

commensurate quality with the highest standards of professional healthcare janitorial services.

Following the schedule guidelines set forth in the Scope of Work.

2.2 Contract Period

The contract term shall begin with the selection of a winning Proposer in November 2025. The

targeted timeframe for the scope of work to be completed is between 3 years with an option to

extend once – 3-year extension which may be exercised by Southcentral Foundation.

2.3 Proposer Registration

Proposers must register with the SCF Purchasing Agent by emailing

SCFPurchasing@southcentralfoundation.com no later than November 6, 2025. Include the RFP

Number and title in the subject line of the email when you register. Send Proposer contact name,

title, email, phone, and address. Failure to register with SCF Purchasing by the above deadline may

result in the rejection of your Proposal. Please visit the SCF website frequently during the RFP

process for up-to-date information, including revised RFPs, changes to the schedule, notices, and

question/comment responses, etc. SCF will not be providing updated information via email.

2.4 SCF Public Bid RFP Contact

Any questions regarding this RFP should be addressed and/or delivered to:

SCF Purchasing Department

7033 East Tudor Road

Anchorage, AK 99507

Attention: Venus Coffey

Email: SCFPurchasing@southcentralfoundation.com

Phone: 907-729-5264

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Commodity Codes

• NAICS 561720Janitorial Services

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