Project Information

Bid Title

Sports Officiating Services

Issuing Agency

City of Surprise

Location

Arizona

Published Date

Jul 31, 2025

Closing Date

Aug 28, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Sports Officiating Services

Addenda: 0

Release Date: 7/31/2025

Due Date: 8/28/2025

Post Information

Posted At:Thu, Jul 31, 2025 3:25 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Surprise (“City”) is seeking proposals for sports officials for the City of Surprise Parks and Recreation Department's recreational sports leagues. The Parks and Recreation Department is the primary provider of recreational services for the City. The City’s recreational sports include Youth and Adult Baseball, Youth and Adult Basketball, Youth and Adult Flag Football, Youth and Adult Volleyball, Youth and Adult Sand Volleyball, Youth Girls and Adult Softball, and Youth Soccer. The leagues vary per season and may be offered multiple times during the year.

It’s the intent of the City to establish multiple contracts to provide officiating services for all age groups. For youth leagues ages 13 and up, the City would prefer having more experienced level officials scheduled. The Contractors shall provide up to two umpires/referees for all specified league and tournament games and must be available to provide simultaneous coverage for up to sixteen (16) games per league.

Background

The mission of the Parks and Recreation Department is to enrich and complement the lives of Surprise residents through stewardship of our resources while providing responsive programs which promote and prioritize diversity, cultural, neighborhood, family, education, recreation, and wellness opportunities. The Department is excited to provide these opportunities which enhance the spirit of sportsmanship and community connection, while improving cardiovascular health, muscular strength and endurance. The participation levels for recreational sports in Surprise continues to grow. To sustain this continual growth, the City is seeking mid to large size sports officiating contractors to supply referees and umpires year-round.

Timeline

Release RFP Date:

July 31, 2025

Optional Pre-Proposal Meeting (Non-Mandatory):

August 13, 2025, 10:00am

City of Surprise 15960 N. Bullard Avenue Surprise, AZ 85374-7470
Parks and Recreation - Back Room (Conference Room)

Virtually through Microsoft Teams Meeting
Join Online at link below:

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Meeting ID: 214 259 446 555
Passcode: LX6ju9Y2
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Dial in by phone
+1 480-561-5974, United States, Phoenix
Phone conference ID: 188 612 400#

Final Date/Time for Questions:

August 20, 2025, 3:00pm

RFP Due Date/Time:

August 28, 2025, 3:00pm

Anticipated Contract Award:

October 1, 2025

Commodity Codes

• NAICS 711219Other Spectator Sports

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