Project Information

Bid Title

Printing Services for TOURISM Santa Fe's Annual Visitors Guide

Issuing Agency

City of Santa Fe

Location

New Mexico

Published Date

Jul 29, 2026

Closing Date

Aug 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Printing Services for TOURISM Santa Fe's Annual Visitors Guide

Addenda: 0

Release Date: 7/28/2026

Due Date: 8/14/2026

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Printing Services for TOURISM Santa Fe's Annual Visitors Guide

Invitation to Bid

Tourism

71510 , 71530 , 71533

Project ID: FY27-ITB-006

Release Date: Tuesday, July 28, 2026

· Due Date: Friday, August 14, 2026 2:00pm

Posted Tuesday, July 28, 2026 9:39am

All dates & times in Mountain Time

Draft Response No Bid15 days, 18 hours, 40 minutes

Post Information

Posted At:Tue, Jul 28, 2026 9:39 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Official Santa Fe Visitors Guide is a high-visibility product for TOURISM Santa Fe as a planning tool for first-time visitors ordered in advance of their trips and as a sales tool at travel shows, public relations' conferences, and during site visits. It can be the critical first impression of the destination.

The City of Santa Fe is seeking a qualified vendor to provide printing services for the Annual Santa Fe Visitors Guide under an on-call price agreement. The Annual Santa Fe Visitors Guide is the recurring printed publication produced each year under this agreement, with the number of copies, publication dates, distribution destinations, and final page count established by TOURISM Santa Fe based on departmental needs at the time of production.

The awarded vendor shall furnish all labor, materials, equipment, printing, bindery, finishing, packaging, shipping, freight, fuel surcharges, taxes, and delivery services necessary to produce the Visitors Guide in accordance with the specifications in this ITB. It shall also confirm and share explicit details of their approval software. TOURISM Santa Fe requires confirmation of the vendor’s use of either InSite Prepress Portal, a web-based platform that allows print buyers, designers, and printers to review high-resolution digital proofs, annotate corrections, and officially approve or reject pages over the internet or vendor-equivalent system (subject to TSF approval).

Background

The Official Santa Fe Visitors Guide is a high-visibility product for TOURISM Santa Fe as a planning tool for first-time visitors ordered in advance of their trips and as a sales tool at travel shows, public relations' conferences, and during site visits. It can be the critical first impression of the destination. The Visitors Guide is also an opportunity for local businesses, organizations, and other endeavors to participate via advertising and editorial. Since bringing the Visitors Guide development in house for the 2022 project, Tourism Santa Fe has successfully worked with and established a good relationship with one printer, one salesperson, and a handful of other steadfast contacts. Over that time, TSF has made changes to the paper weight, dimensions, page count, distribution, and print run. The established printer was responsive and fair. Here are the last 5 iterations of the Visitors Guide:

https://issuu.com/visitsantafe/docs/santafevisitorsguide2022

https://issuu.com/visitsantafe/docs/santafevisitorsguide2023

https://issuu.com/visitsantafe/docs/santafevisitorsguide2024

https://issuu.com/visitsantafe/docs/santafevisitorsguide2025

https://issuu.com/visitsantafe/docs/santafevisitorsguide2026

Timeline

Issue ITB:

July 28, 2026

Deadline for Written Questions:

August 4, 2026, 5:00pm

Response to Written Questions:

August 7, 2026, 5:00pm

Bids Due Date:

August 14, 2026, 2:00pm

Bid Opening - https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWFjZmRiZDYtYzlkOC00ZDA4LWJkMzMtY2Y5MmFlNWY5ZGIw%40thread.v:

August 14, 2026, 2:00pm

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)
• NAICS 323117Books Printing

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