Project Information

Bid Title

26-039 Construction Pre-Qualified Vendors (CDBG, CDBG-DR, SHIP, and HOME)

Issuing Agency

City of Pensacola

Location

Florida

Published Date

May 22, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	26-039 Construction Pre-Qualified Vendors (CDBG, CDBG-DR, SHIP, and HOME)
Category:	Requests for Proposal (RFP)
Status:	Open

Description: SCOPE OF SERVICES The City of Pensacola Housing Department is seeking to prequalify vendors for participation in a variety of housing and community development grant programs, including SHIP, CDBG, CDBG-DR, and HOME. These programs support a wide range of eligible activities aimed at improving the quality, safety, accessibility, and resilience of housing for low-to-moderate income residents throughout the City of Pensacola. Demolition and Replacement (Single-Family Residential Homes) Demolition (Single-Family Residential Homes) Storm Mitigation (Exterior Envelope Hardening) Lead-Based Paint and Asbestos Remediation Publication Date/Time: 5/22/2026 8:00 am Closing Date/Time: 6/23/2026 2:30 pm Related Documents: rfp-26039-Construction_Contractors_Pool (PDF)

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CITY OF PENSACOLA, FLORIDA

REQUEST FOR PROPOSALS

RFP NO. 26-039

CONSTRUCTION PRE-QUALIFIED VENDORS

(CDBG, CDBG-DR, SHIP, and HOME)

THIS PROJECT IS FUNDED BY A U.S. DEPARTMENT OF HOUSING AND

DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT, COMMUNITY

DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY, HOME INVESTMENT

PARTNERSHIPS PROGRAM AND STATE HOUSING INITIATIVES PROGRAM.

A sealed proposal with original or electronic signature, an additional five (5) complete

copies, and one (1) complete and identical electronic copy (PDF) on flash drive or

CD will be received on June 23, 2026 2:30 P.M., Central time, at the following location.

City Hall (lobby)

222 West Main Street

Pensacola, Florida, 32502

Attention: Purchasing

The OUTER PACKAGING of the sealed submittal shall identify the respondent, and

the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx or

other courier service). Submittals received after the deadline will not be accepted. Multiple

submittals from the same entity will not be accepted.

Alternatively, electronic responses may be submitted to Open Bids (FKA) Demandstar or

Central Bidding. Both sites require registration and varying fees for notifications and

document downloads.

Those submittals received will be opened and publicly read the following business day

(June 24, 2026, at 10:00 A.M., Central time) via Microsoft Teams at the following link*:

Microsoft Teams RFP opening.

Specifications will be posted to the City’s website at www.cityofpensacola.com/bids.aspx.

Addenda will be posted to the City’s website. Proposers are responsible for

obtaining addenda and are advised to check the website frequently.

A proposal tabulation with a Notice of Intent to Award will be posted to the City’s website

at www.cityofpensacola.com/bids.aspx. Respondents are advised to check the website

frequently.

Any questions concerning the proposal should be addressed and submitted in writing no

later than 10:00 A.M., Central time, June 12, 2026, to:

Page 1 of 44

Dedria Lunderman, Purchasing Manager

City of Pensacola

222 W. Main St.

Pensacola, FL 32502

purchasing@cityofpensacola.com

A proposal tabulation or a Notice of Intent to Award will be posted to the City’s website at

www.cityofpensacola.com/bids.aspx.

The City of Pensacola adheres to the Americans with Disabilities Act and will make

reasonable accommodations for access to City services, programs, and activities. Please

email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be

made at least 48 hours in advance of the event in order to allow the City time to provide

the requested services.

The City of Pensacola reserves the right to accept or reject any or all proposals, to waive

any proposal informalities, and to re-advertise for proposals when deemed in the best

interest of the City of Pensacola.

Attest:

Ericka L. Burnett

City Clerk

CITY OF PENSACOLA

D. C. Reeves

Mayor

The City of Pensacola provides equal access in employment and public services.

(*Participation in a Microsoft Teams meeting requires a microphone and

speakers; however, webcams are optional. Participants may join the

meeting either via a PC or Smartphone. Please be sure to check the system

requirements at the following link: Microsoft Teams System Requirements

Check.)

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

FLORIDA GOVERNMENT IN THE SUNSHINE — PUBLIC RECORDS NOTICE

Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings

under this RFP are subject to Florida’s Government in the Sunshine Law — open to

the public, noticed in advance, and documented as public records. Each Committee

member shall sign a Sunshine Law acknowledgement prior to participating. All

notes, scoresheets, and written communications are public records under Chapter

119, Florida Statutes, and subject to disclosure. Members shall not communicate

privately with one another or with proposers outside of a duly noticed public meeting.

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SCHEDULE OF EVENTS (subject to change)

Date

05/22/26

06/12/26, 10:00 AM

06/23/26, 2:30 PM

06/24/26, 10:00 AM

TBA

Activity

Publish RFP

Deadline for Questions

Proposal Deadline

Proposal Opening

Evaluation Committee Meeting

Distribution of Materials.

TBA

Evaluation Committee Meeting*

Written Proposal Ranking/Shortlisting

*Recommendation of Contract Award may

be made at this meeting

TBA

Evaluation Committee Meeting

Oral Presentations (if needed)

Recommendation for Contract Award

INSTRUCTIONS AND GENERAL SPECIFICATIONS

A. Firms responding to the RFP must be available for formal presentations/interviews

to the Selection Committee.

B. Sealed proposals must be submitted in the proposal format outlined as part of

these Instructions and General Specifications. Proposal documents include at a

minimum:

• Proposal response in stated format

• Proposal form(s) provided by City

• Required City forms

• Acknowledgement of addenda

C. Submittals must be typed or printed. All corrections made by the respondent prior

to the opening must be initialed and dated by the respondent. No changes or

corrections will be allowed after submittals are opened.

D. The City of Pensacola is not liable for any costs incurred by any interested party in

responding to this RFP.

E. Responses become public records upon submission, subject to Florida’s Public

Records Law.

F. The City reserves the right to reject any or all proposals, waive minor informalities,

and request additional information.

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G. The City will not issue award to CONTRACTOR(S)s who have continuing services

agreements, piggyback contracts, or retainer contracts.

H. Notwithstanding anything else stated herein, the City reserves the right to modify

the proposal documents, including the Agreement, by issuing addenda to be

posted on the City’s website.

I. These instructions, specifications, and statements accompanying the proposal, the

proposal itself, and any addendum issued, shall be included in the Agreement that

will be entered into for this service.

J. By responding to this solicitation, each Respondent warrants that it has not and

will not employ or retain any company or person, other than a bona fide employee

working solely for the firm, to solicit or secure an agreement pursuant to this

solicitation and that it has not and will not pay or agree to pay any person,

company, corporation, individual or firm, other than a bona fide employee working

solely for the firm, any fee, commission, percentage, gift, or other consideration

contingent upon or resulting from the award or making of an agreement.

Page 4 of 44

BACKGROUND AND PURPOSE

I. OVERVIEW

The City of Pensacola (“CITY”) Housing Department (“CPHD”) is seeking to

prequalify vendors (“CONTRACTOR(S)” for participation in a variety of housing and

community development grant programs, including the State Housing Initiatives

Program (SHIP), Community Development Block Grant (CDBG), Community

Development Block Grant-Disaster Recovery (CDBG-DR), and HOME Investment

Partnerships Program (HOME). These programs support a wide range of eligible

activities aimed at improving housing conditions and community infrastructure.

Proposed activities may include, but are not limited to, minor home rehabilitation,

substantial repairs, demolitions and the construction of new residential dwelling

units. Prequalified vendors will be considered for upcoming projects funded through

these grants to ensure efficient and effective program delivery.

The agreement will be awarded on a continuing basis to multiple qualified

contractors/vendors and bids will be obtained from holders of the agreement for

funded projects by City of Pensacola. Contractors selected will provide construction

services to the City on an as needed basis based upon Work Specifications to be

issued by the City under the continuing services contract(s). Contractors will be

invited to bid on Work Specifications as they are needed, and compensation will be

provided to the contractor/vendor for services rendered in connection with the Work

Specifications. Award per project shall be based on individual bids for the actual

work to be performed as outlined in the Work Specifications.

II. SCOPE OF SERVICES

The City of Pensacola (“CITY”) Housing Department (“CPHD”) is seeking to

prequalify vendors for participation in a variety of housing and community

development grant programs, including SHIP, CDBG, CDBG-DR, and HOME. These

programs support a wide range of eligible activities aimed at improving the quality,

safety, accessibility, and resilience of housing for low-to-moderate income residents

throughout the City of Pensacola.

Demolition and Replacement (Single-Family Residential Homes)

This category involves the complete demolition and replacement of existing single-

family residential structures that are beyond feasible rehabilitation. All demolition

activities must include disconnecting utilities, environmental clearance (federal only),

and safe, legal disposal of debris. Foundations and slabs must be removed unless

otherwise specified. The lot must be graded and stabilized following demolition.

Replacement construction will involve the development of new homes that meet

current Florida Building Code and the minimum property standards required under

the applicable funding program (CDBG, CDBG-DR, HOME, or SHIP). All work must

be permitted, inspected, and certified for occupancy. Contractors will be responsible

Page 5 of 44

Commodity Codes

• NAICS 236118Residential Remodelers
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 336611Ship Building and Repairing
• NAICS 541611Administrative Management and General Management Consulting Services

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