Project Information

Bid Title

RFP 26-262326/AB ATHLETIC TRAINERS

Issuing Agency

City of Hampton

Location

Virginia

Published Date

Apr 14, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-262326

Original Source

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Bid Documents

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Project Description

Bid Number:	26-262326
Bid Title:	RFP 26-262326/AB ATHLETIC TRAINERS
Category:	Entity: Schools
Status:	Open

Description: THE SCHOOL BOARD OF THE CITY OF HAMPTON IS SEEKING PROPOSALS FROM QUALIFIED OFFERORS TO PROVIDE COMMONWEALTH OF VIRGINIA LICENSED AND CERTIFIED ATHLETIC TRAINER SERVICES TO HAMPTON CITY SCHOOLS (HCS) STUDENT ATHLETES. Publication Date/Time: 3/3/2026 11:00 AM Closing Date/Time: 4/28/2026 11:00 AM Pre-bid Meeting: N/A Contact Person: ALICIA BROWN, SENIOR BUYER [email protected] 757-727-2196 Related Documents: RFP 26-262326/AB ATHLETIC TRAINERS RFP 26-262326AB - ADDENDUM 1 RFP 26-262326/AB - ADDENDUM 2

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REQUEST FOR PROPOSALS

City of Hampton

ISSUING OFFICE:

Consolidated Procurement Div.

1 Franklin Street, Suite 345

HAMPTON, VA 23669

TELEPHONE: (757) 727-2200

FAX: (757)727-2207

DATE: March 3, 2026

Attention of Offeror is Directed To Section

2.2-4367 to 2.2-4377 Code of Virginia

(Ethics In Public Contracting)

RFP ITEM NO.

26-262326/AB

PROCUREMENT OFFICER

Alicia Brown, Senior Buyer

SEALED PROPOSALS will be received in the Issuing Office above until Closing Date and Closing

Time as specified in this solicitation including any addenda issued by this office. HCS of Hampton is

not responsible for late delivery by U.S. Postal mail or other couriers.

All inquiries for information regarding this Request for Proposal are to be directed to the Issuing Office

as defined herein.

COMMODITY: Athletic Training

NIGP CODE: 96208

PLEASE FILL IN OFFEROR’S NAME & ADDRESS

IN THE SPACES PROVIDED BELOW:

__________________________________________

__________________________________

__________________________________

THIS IS NOT AN ORDER

CLOSING DATE

March 31, 2026

CLOSING TIME

11:00 A.M. EST

PREPROPOSAL CONFERENCE

N/A

THE SCHOOL BOARD OF THE CITY OF HAMPTON, HEREAFTER REFERRED TO AS “HCS”, RESERVES

THE RIGHT TO ACCEPT OR REJECT ANY AND ALL PROPOSALS IN WHOLE OR IN PART AND WAIVE

ANY INFORMALITIES IN THE COMPETITVE NEGOTIATIONS PROCESS. FURTHER, HCS RESERVES THE

RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN ITS BEST INTEREST. THE ENTIRE

CONTENTS OF THE REQUEST FOR PROPOSALS, ANY ADDENDA, OFFEROR'S PROPOSAL AND

NEGOTIATED CHANGES SHALL BE INCORPORATED BY REFERENCE INTO ANY RESULTING

CONTRACT.

THE SCHOOL BOARD OF THE CITY OF HAMPTON DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS.

DESCRIPTION OF COMMODITY

The School Board of The City of Hampton is seeking proposals from qualified

Offerors to provide Commonwealth of Virginia Licensed and Certified Athletic

Trainer Services to Hampton City Schools (HCS) student athletes.

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)

__________________________________________________________________________________________________________

THE SCHOOL BOARD OF THE CITY OF HAMPTON CANNOT LEGALLY AGREE TO ANY CLAUSE INDEMNIFYING THE CONTRACTOR FROM

ANY DAMAGES ARISING OUT OF THE CONTRACT/AGREEMENT/LEASE OR HOLDING THE CONTRACTOR HARMLESS. THE SUBMISSION

OF A PROPOSAL CONSTITUTES AN AGREEMENT BY THE CONTRACTOR NOT TO REQUEST SUCH LANGUAGE IN THE RESULTING

CONTRACT. IN COMPLIANCE WITH THIS SOLICITATION AND TO ALL THE CONDITIONS IMPOSED HEREIN, THE UNDERSIGNED AGREES

TO PERFORM ANY CONTRACT AWARDED AS A RESULT OF THIS SOLICITATION. THE FOLLOWING SECTION SHALL BE SIGNED BY AN

AGENT AUTHORIZED TO BIND THE COMPANY. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN PROPOSAL REJECTION.

Authorized Agent:

___________________

Email Address

_______________________________________________

Signature

________________________ ____________________

Telephone Number

Fax Number

______________________

Type or Print Name

______________________

Company FEI/FIN#

1

ANTI-COLLUSION/NONDISCRIMINATION/DRUG-FREE WORKPLACE REQUIREMENTS

ANTI-COLLUSION CLAUSE:

IN THE PREPARATION AND SUBMISSION OF THIS PROPOSAL, SAID OFFEROR DID NOT EITHER DIRECTLY OR INDIRECTLY ENTER INTO

ANY COMBINATION OR ARRANGEMENT WITH ANY PERSON, FIRM OR CORPORATION, OR ENTER INTO ANY AGREEMENT, PARTICIPATE

IN ANY COLLUSION, OR OTHERWISE TAKE ANY ACTION IN VIOLATION OF THE SHERMAN ACT (15 U.S.C. SECTION 1), SECTIONS 59.1-9.1

THROUGH 59.1-9.17 OR SECTIONS 59.1-68.6 THROUGH 59.1-68.8 OF THE CODE OF VIRGINIA.

THE UNDERSIGNED OFFEROR HEREBY CERTIFIES THAT THIS AGREEMENT, OR ANY CLAIMS RESULTING THEREFROM, IS NOT THE

RESULT OF, OR AFFECTED BY, ANY ACT OF COLLUSION WITH, OR ANY ACT OF, ANOTHER PERSON OR PERSONS, FIRM OR

CORPORATION ENGAGED IN THE SAME LINE OF BUSINESS OR COMMERCE; AND, THAT NO PERSON ACTING FOR, OR EMPLOYED BY,

CITY HAS AN INTEREST IN, OR IS CONCERNED WITH, THIS PROPOSAL; AND, THAT NO PERSON OR PERSONS, FIRM OR CORPORATION

OTHER THAN THE UNDERSIGNED, HAVE, OR ARE, INTERESTED IN THIS PROPOSAL.

DRUG-FREE WORKPLACE:

DURING THE PERFORMANCE OF THIS CONTRACT, THE CONTRACTOR AGREES TO (I) PROVIDE A DRUG-FREE WORKPLACE FOR THE

CONTRACTOR'S EMPLOYEES; (II) POST IN CONSPICUOUS PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR EMPLOYMENT, A

STATEMENT NOTIFYING EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION, POSSESSION, OR

USE OF A CONTROLLED SUBSTANCE OR MARIJUANA IS PROHIBITED IN THE CONTRACTOR'S WORKPLACE AND SPECIFYING THE

ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (III) STATE IN ALL SOLICITATIONS OR

ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE CONTRACTOR THAT THE CONTRACTOR MAINTAINS A DRUG-

FREE WORKPLACE; AND (IV) INCLUDE THE PROVISIONS OF THE FOREGOING CLAUSES IN EVERY SUBCONTRACT OR PURCHASE

ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH SUCONTRACTOR OR VENDOR.

FOR THE PURPOSE OF THIS SECTION, "DRUG-FREE WORKPLACE" MEANS A SITE FOR THE PERFORMANCE OR WORK DONE IN

CONNECTION WITH A SPECIFIC CONTRACT AWARDED TO A CONTRACTOR IN ACCORDANCE WITH FEDERAL LAW, THE EMPLOYEES OF

WHOM ARE PROHIBITED FROM ENGAGING IN THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION, POSSESSION OR

USE OF ANY CONTROLLED SUBSTANCE OR MARIJUANA DURING THE PERFORMANCE OF THE CONTRACT.

EMPLOYMENT DISCRIMINATION BY THE SUCESSFUL OFFEROR SHALL BE PROHIBITED:

1. DURING THE PERFORMANCE OF THIS CONTRACT, THE CONTRACTOR AGREES AS FOLLOWS:

a THE OFFEROR, SHALL NOT DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE,

RELIGION, COLOR, SEX, NATIONAL ORIGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY STATE LAW RELATING TO

DISCRIMINATION IN EMPLOYMENT, EXCEPT WHERE THERE IS A BONA FIDE OCCUPATIONAL QUALIFICATION REASONABLY

NECESSARY TO THE NORMAL OPERATION OF THE CONTRACTOR. THE CONTRACTOR AGREES TO POST IN CONSPICUOUS

PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR EMPLOYMENT, NOTICES SETTING FORTH THE PROVISIONS OF

THIS NONDISCRIMINATION CLAUSE.

b. THE CONTRACTOR, IN ALL SOLICITATIONS OR ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE

CONTRACTOR, SHALL STATE THAT SUCH CONTRACTOR IS AN EQUAL OPPORTUNITY EMPLOYER.

c. NOTICES, ADVERTISEMENTS, AND SOLICITATIONS PLACED IN ACCORDANCE WITH FEDERAL LAW, RULE OR

REGULATION SHALL BE DEEMED SUFFICIENT FOR THE PURPOSE OF MEETING THE REQUIREMENTS OF THIS

SECTION.

2. THE CONTRACTOR WILL INCLUDE THE PROVISIONS OF THE FOREGOING PARAGRAPHS A, B, AND C IN EVERY SUBCONTRACT OR

PURCHASE ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH SUBCONTRACTOR OR VENDOR.

Name and Address of OFFEROR:

Date:

_____ Authorized Signature__________________________

Printed Name:___________________________Title:____________________________

Phone Number:__________________________ Fax Number:_____________________

Email Address:__________________________________________________________

Federal Tax Identification Number/Social Security Number: ________________________________

Is Offeror a "minority" business?  Yes  No

If yes, please indicate the "minority" classification below:

 African American  Hispanic American  American Indian  Eskimo  Asian American  Aleut  Other; Please Explain:

Is Offeror Woman Owned?  Yes  No

Is Offeror a Small Business?  Yes  No

Is Offeror a Faith-Based Organization?  Yes  No

2

I. PURPOSE

The purpose of this RFP is to solicit sealed proposals from qualified offerors to provide Commonwealth of

Virginia Licensed and Certified Athletic Trainer Services to Hampton City Schools (HCS) student athletes.

II. BACKGROUND

Hampton, Virginia

Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering the

Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is water,

with a total population of more than 137,000.

The City boasts a strong military and technology presence. The nation’s first air base, Langley Air Force Base, is home

of the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes nearly $4

billion a year to the regional economy. NASA Langley Research Center, where America’s first astronauts were trained,

is a major center for aviation research. In addition, the National Institute for Aerospace, run by a consortium of

universities, conducts research on both manned and unmanned systems. The most recent research center is Huntington

Ingalls, which located its Unmanned Systems Center of Excellence in Hampton to focus on military and business

applications for underwater drones. Virginia Tech has an expanded research center focused on seafood and

aquaculture and opened an office and lab space as part of its Center for Coastal Studies.

In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-

eminent HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University’s Peninsula

Center; and Bryant & Stratton College.

The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran’s

Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer treatment,

centers affiliated with Riverside Regional Medical Center and the Children’s Hospital of the Kings’ Daughters, as well as

military and retiree care at the Langley base.

Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec,

Measurement Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point National

Bank, VersAbility Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton location (in

addition to the Unmanned Center). Tourism is also an important economic driver.

The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport and the

smaller Newport News/Williamsburg International Airport.

Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with

populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest

metropolitan region in the nation.

The city’s public school system has been recognized nationally, and the city’s government has been recognized for its

flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen engagement.

Hampton is a welcoming and diverse city – large enough to provide a wide variety of festivals, music, arts and culture –

but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest continually occupied

city in the original 13 Colonies) and has a rich history. Approximately half of the residents are African-American, and

37% are white, with the remainder split among multiple races and other categories. About 6% of the population is

Hispanic. Additional demographic data may be accessed by the hyperlink: http://hampton.gov/90/Demographics

III. SCOPE OF WORK

Hampton City Public Schools

Based on the Virginia Department of Education’s 2014 March Average Daily Membership report, Hampton

City Schools (HCS) is the fourteenth largest school division in the Commonwealth with 20,226 students. HCS

is an urban school system educating children in 18 Elementary Schools (including 2 fundamental schools, 1

magnet school and 1 school for the arts), 2 PK-8 Schools, 5 Middle Schools, 4 High Schools, 1 Gifted Center

and 1 Early Childhood Center. A listing of HCS and its locations may be accessed via the Hampton City

Schools official website at http://www.hampton.k12.va.us/. The City of Hampton and Hampton City Schools

entered into an agreement dated July 5, 1991 to establish a consolidated procurement office through which

the City provides procurement services to Hampton City Schools.

Athletic training is recognized as an allied healthcare profession by the American Medical Association.

Individuals working in this profession are called Certified Athletic Trainers or ATCs. In Virginia, ATC’s must

also be state certified through the rehabilitation of injuries to athletes and those engaged in physical activity.

SPECIFIC REQUIREMENTS

1.Contractor Athletic Trainers shall possess certification and licensure through a bachelor’s or

graduate-level educational program and by passing an exam administered by the National Athletic

Trainers’ Associations Board of Certification (NATABOC). Athletic Trainers shall also be certified by

the Virginia Board of Medicine and maintain that certification through the completion of continuing

education units.

2.Contractor shall provide certified and licensed Athletic Trainers who shall be employees of the

Contractor. Contractor shall be responsible for the payment of all compensation and all employment

support and benefits for the Athletic Trainers.

3.Contractor shall provide certified Athletic Trainer coverage for all varsity, junior varsity, and middle

school athletic games for each individual high school and middle school.

4.Contractor shall ensure that certified Athletic Trainers evaluate injuries, cover practices, do pre-

practice taping, evaluation and/or treatment of injuries in accordance with the practice of athletic

training as set forth in §54.1-2900 of the Code of Virginia and make proper referrals as necessary

on a daily basis. More specifically, the certified athletic trainer for each high school and middle

school shall:

(i) Report for work at 2 p.m. for high schools and attend all practices and games and 3

p.m. for middle schools during soccer, track and basketball games, Monday- Friday,

and selected Saturdays. Trainers should report prior to each event in time for proper

pre-game preparation. Trainers are expected to remain onsite for the duration of

practices and games as indicated above.

(ii) Provide services for high school summer conditioning up to 20 hours/week.

(iii) Provide services during scheduled holiday breaks when athletic events are taking

place.

(iv) Prepare for pre-practice and pre-game treatments, taping and injury evaluations.

Hampton City Schools

RFP 26-262326/AB

Page 4 of 38

(v) Supervise practices, home events, away varsity football games, and post season

championship events.

(vi) Maintain complete and accurate medical records, maintenance of all injuries during

practices and games, as well as treatment and progress reports on rehabilitation.

Athletic Trainer will be required to provide reports to HCS’ designee as requested.

(vii) Provide rehabilitation during practice time for injured athletes not practicing.

(viii) Inform coaches and parents of injuries to athletes as well as plans for

rehabilitation or referral to team physician.

(ix) Administer life-saving emergency care.

5.Contractor shall ensure that an athletic trainer is on site for all practice and events. One (1) trainer

shall not be required to cover two (2) events being held in two (2) different locations.

6.Contractor shall designate one (1) Athletic Trainer to cover each of the four high schools, and one

(1) Athletic Trainer designated to cover each of the eight middle schools single venue events. In

the event that a middle school is not scheduled to play but a high school offsite event is scheduled,

the athletic trainer assigned to the middle school shall serve the offsite high school event. Trade-

offs and substitutes should be kept to a minimum.

7.Contractor shall provide an orthopedic surgeon during football season on an on-call basis in case

of emergency.

8.Contractor shall provide coverage for any district athletic events held at each individual certified

athletic trainer’s high school or middle school.

9.Contractor shall provide coverage for any regional or state events that may be hosted by a

Hampton City high school.

10. Contractor shall maintain medical records for all injured athletes and provide injury information

to the respective school nurse.

11. Contractor will attend meetings as required by HCS.

12. Contractor will, at HCS’ request, assist with, but not limited to, updating Return to Play

Protocols, Return to Learn Protocols and Concussion Management Team/traumatic brain injury

concussion policy.

13. Contractor shall oversee the Virginia High School League (VHSL) Wrestling Weight Control

Program for each high school.

14. shall provide all students/athletes and school administration a copy of a handout explaining the

athletic training so that students/athletes may take home a copy to parents/guardians.

15. Contractor must provide proof of medical malpractice insurance coverage to the Director of

Athletics of Hampton City Schools.

16. Contractor agrees to keep medical malpractice insurance current throughout the duration of the

agreement.

17. Contractor will provide current background checks on all Athletic Trainers that will have any

contact with children.

B. Dedicated Contract Representative

1. Upon the award of a contract, Contractor shall designate a dedicated Contract Representative, to

supervise all Certified Athletic Trainers and to work directly, on a daily basis, with HCS’ Designated

Hampton City Schools

RFP 26-262326/AB

Page 5 of 38

Commodity Codes

• NAICS 611430Professional and Management Development Training

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