Project Information

Bid Title

37-26 - Heavy Duty Equipment-Snow Removal

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Mar 25, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

37-26 - Heavy Duty Equipment-Snow Removal

File Number: 37-26
Ordinance: 966-2025
Description: FOR VARIOUS DIVISIONS FOR THE DEPARTMENT OF PORT CONTROL AS AUTHORIZED BY ORDINANCE 966-2025. PASSED BY COUNCIL SEPTEMBER 22, 2025.

There will be a NON-MANDATORY Pre-Bid Meeting, Tuesday, April 7, 2026 at 10:00 am., Via Microsoft Teams, To call into meeting dial in 1-872-239-6022, Access Code 746 991 356#.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114 before 12 o’clock noon (Eastern Time).

Sealed Bids will be opened at Noon on: THURSDAY, APRIL 23, 2026
Department: DEPARTMENT OF PORT CONTROL
Contact Name: Steven Decker
Contact Phone: (216) 664-2624
Contact Fax: (216) 664-2177
Contact Email: sdecker@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Date/Time: Tuesday, April 7, 2026 at 10:00 am
Meeting Location: See details above.

Bid Document

Attachment Preview

BID ADVERTISEMENT FOR THE WEEKS OF

March 25, 2026 & April 1, 2026

BID OPENS - THURSDAY APRIL 23, 2026

FILE NO. 37-26 Heavy Duty Equipment-Snow Removal

FOR VARIOUS DIVISIONS FOR THE DEPARTMENT OF PORT CONTROL AS

AUTHORIZED BY ORDINANCE 966-2025. PASSED BY COUNCIL SEPTEMBER

22, 2025.

There will be a NON-MANDATORY Pre-Bid Meeting, Tuesday, April 7, 2026 at

10:00 am., Via Microsoft Teams, To call into meeting dial in 1-872-239-6022,

Access Code 746 991 356#.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and

Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland , Ohio

44114 before 12 o'clock noon

(Eastern Time).

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DEPARTMENT OF FINANCE

DIVISION OF PURCHASES AND SUPPLIES

INVITATION TO BID

INVITATION TO BID AND FORMAL BID PACKAGE

TABLE OF CONTENTS

ITEMS

SEQUENCE OROER NUMBER

Authorizing Ordinance .................................................................-........................................................... 1

Bidder's Checklist. ...........................................................:..................:..................:.·............................... 2

Instructions to Bidders (PartA) ...............................................,...............................................................3

W-9 Form ...............................................................................................................................................4

Vendor Information Form .......................................................................................................................5

Bidder's Affidavit ....................................................................................................................................6

Bid Bond ................................................................................................................................................7

Bid Form ...............................................................................................................:,...............................8

Bid Schedule of lt4;:!ms (Price Sheets) .....................................................................................................9

General Conditions (Part B) .............:................................................................................................... 10

Specifications/Description of Products and/or Secvlces (Supplemental Sections C, D, etc.) ................ 11

Nothem Ireland Form ...........................................................................................................................12

Prevailing Wage, Davis Beacon or Living Wage (If applicable) ............................................................. 13

Fannie M. Lewis, Chapter 188 (If applicable) ....................................................................................... 14

Office of Equal Opportunilay Notice to Bidders, Chapter 187 .............:................................................. 15

Office of Equal Opportunity Clause ......................................................................................................16

OEO Participation Form .......................................................................................................................17

OEO Schedules Checklist ....................................................................................................................18

OEO Schedules 1- 4 ............................................................................................................................19

Subcontracting Participation or Waiver Form......................................................................................:. 20

OEO Submission Schedule .......................................,...............:.......................................................... 21

CITY OF CLEVELAND

Department of Finance

Division of Purchases and Supplies

City Hall, Room 128

Cleveland, Ohio 44114

216-664-2620

October 3, 2025

The City Record

225

Ordinance No. 966-2025

By Council Members: McCormack and Griffin (by departmental request)

An emergency ordinance authorizing the purchase and/or rental by one or

more requirement contracts ofheavy-duty equipment, snow removal

equipment, large capacity trucks, other equipment with operators, and any

necessary labor, materials, or equipment needed for snow and ice rentoval

and/or maintenance, for the various divisions ofthe Department of Port

Control, for a period of one year, with three one-year options to renew,

exercisable by the Director of Port Control.

WHEREAS, this ordinance constitutes an emergency measure providing for the usual

daily operation of a municipal department; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF CLEVELAND:

Section 1. That the Director of Port Control is authorized to make one or more

written requirement contracts under the Charter and the Codified Ordinances of

Cleveland, Ohio, 1976, for the requirements for a period of one year, with three one-year

options to renew, exercisable by the Director of Port Control, of the necessary items of

the purchase and/or rental by one or more requirement contracts of heavy-duty

equipment, snow removal equipment, large capacity trucks, other equipment with

operators, and any necessary labor, materials, or equipment needed for snow and ice

removal and/ or maintenance, for the Department of Port Control, in the approximate

amount as purchased and/or procured during the last term, to be purchased and/or

procured by the Commissioner of Purchases and Supplies on a unit basis for the various

divisions of the Department of Port Control. Bids shall be taken in a manner that

permits an award to be made for all items as a single contract, or by separate contract

for each or any combination of the items as the Board of Control determines. Alternate

bids for a period less than the specified term may be taken if desired by the

Commissioner of Purchases and Supplies until provision is made for the requirements

for the entire term.

Section 2. That the costs of the contract or contracts shall be charged against the

proper appropriation accounts and the Director of Finance shall certify the amount of

any purchase and/or procurement under the contract, each of which purchases and/or

procurements shall be made on order of the Commissioner of Purchases and Supplies by

a delivery order issued against the contract or contracts and certified by the Director of

Finance. (RQN 3001, RL 2025-40)

Section 3. That under division (b) of Section 108 of the Charter, the purchases or

procurements authorized by this ordinance may be made through cooperative

arrangements with other governmental agencies. The Director of Port Control may sign

all documents that are necessary to make the purchases or procurements, and may enter

into one or more contracts with the vendors selected through that cooperative process.

Adopted Resolutions and Passed Ordinances

Ord. No. 966-2025

October 3, 2025

The City Record

226

Section 4. That this ordinance is declared to be an emergency measure and, provided

it receives the affirmative vote of two-thirds of all the members elected to Council, it

shall take effect and be in force immediately upon its passage and approval by the

Mayor; othenvise, it shall take effect and be in force from and after the earliest period

allowed by law.

Passed September 22, 2025.

Effective September 29, 2025.

Adopted Resolutions and Passed Ordinances

Ord. No. 966-2025

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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