Project Information

Bid Title

5650- Overhaul of Two (2) Boiler Feedwater Pumps and Motors (Off-site) ** Addendum No. 1 Issued 11/14/2025 **

Issuing Agency

City of Redding

Location

California

Published Date

Nov 14, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

5650

Original Source

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Bid Documents

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Project Description

*Request for Proposals 5650- Overhaul of Two (2) Boiler Feedwater Pumps and Motors >>
** Appendix A- Pump Instruction Manual >>
***RFP 5650 Addendum No. 1 >>

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October 24, 2025

REQUEST FOR PROPOSALS

TO PROVIDE

OVERHAUL OF TWO (2)

BOILER FEEDWATER PUMPS AND MOTORS

TO

THE CITY OF REDDING, CALIFORNIA

(Schedule Number 5650)

In accordance with the provisions of the Municipal Code of the City of Redding, sealed

proposals must be submitted to the City Clerk’s 3rd floor office of the City of Redding, located

at City Hall, 777 Cypress Avenue, Redding, California 96001 prior to 3:00 p.m. PT,

Monday, November 24, 2025, for furnishing the City of Redding a proposal for the overhaul of

two (2) boiler feed-water pumps and motors, per specifications and general conditions.

PROPOSALS RECEIVED AFTER THIS TIME AND DATE MAY NOT BE ACCEPTED

OR CONSIDERED.

The said proposals will be opened at 3:00 p.m. PT, on Monday, November 24, 2025, in

the designated City Hall Conference Room as posted in the main lobby of City Hall, 777

Cypress Avenue, Redding, California.

The original (unbound, paper) proposal, one (1) complete bound copy, and a USB/Flash

drive with an exact PDF copy of the proposal in a sealed box or envelope clearly marked with the

proposer’s name and proposal schedule number 5650 shall be submitted. A single set of the

Contractor’s fee for the services required in this RFP shall be submitted, along with the copies of

the proposal, in a separate sealed envelope with the same notation as the proposal.

The City will award any resulting contract in a manner consistent with the City

Purchasing Ordinance. Fax or electronic/email submission of proposals will not be allowed.

A site-visit and conference is scheduled for 10:00am on Thursday, November 6, 2025.

The cut-off date and time for receiving questions regarding this proposal is 5:00

p.m. PT, on Monday, November 10, 2025. All inquiries must be made in writing and may be

submitted to the email address shown below.

THE CITY OF REDDING

Purchasing Division

Tyler Nash- Senior Buyer

tnash@cityofredding.org

COR 5650

Page 1 of 45

NOTE

If a potential bidder/proposer received this solicitation document through

some means other than surface mail from the City of Redding (such as from the City

of Redding Internet web site, or from another prospective bidder/proposer), it is the

responsibility of the potential bidder/proposer to advise the assigned City of Redding

Purchasing contact of its intention to submit a bid/proposal so that any addenda or

other correspondence related to this solicitation will be sent to the potential

bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall

provide the solicitation number located on the cover page of this document.

Transmittal of this information must be in writing, by U.S. Mail, or e-mail.

Transmittal of this information via telephone is not acceptable.

Please submit bid/proposal as directed in the RFP package. Forward to:

City of Redding

City Clerk

777 Cypress Avenue

Redding, CA 96001

Proposals must be received by the City Clerk’s office prior to 3:00 p.m. PT on the date

indicated below. Mailing envelope is to be clearly marked on the outside with the

following notation:

“Proposals for Schedule No. 5650; opening at

3:00 P.M., on Monday, November 24, 2025”

Submissions may not be considered unless:

• Original proposal submittal and stated number of copies are received

• Cover letter is signed by one who has authority to sign contracts on behalf of

the organization.

• Project Cost Sheet provided in a separate sealed envelope.

• USB/Flash drive(s) are received.

• Proper licensing and qualifications demonstrated.

• Submission must be received by the date and time indicated on this form.

Note: Signatures must be legible, indicating full first and last name.

The City of Redding

Purchasing Division

Tyler Nash- Senior Buyer

COR 5650

Page 2 of 45

SPECIFICATIONS

REQUEST FOR PROPOSALS

OVERHAUL OF TWO (2)

BOILER FEEDWATER PUMPS AND MOTORS

(Schedule No. 5650)

Introduction

The City of Redding (City) and Redding Electric Utility (REU) own and operate a power

generation facility located at 17120 Clear Creek Rd, Redding, CA 96001. Energy is generated

using a combined cycle process with two natural gas turbines with attached Heat Recovery Steam

Generators (HRSGs) and one steam turbine.

The City is seeking proposals to provide off-site boiler feedwater pump and motor overhaul

services for two Ingersoll-Dresser boiler feedwater pumps and their respective Marathon motors.

It is anticipated that the pumps and motors will be removed from service and shipped to the

Contractor for the overhaul services to be performed. City staff will perform all on-site labor

associated with the removal and reinstallation of the boiler feedwater pumps. The Contractor will

not be responsible for providing on-site labor; on-site services shall be limited to technical

advisory supervision only.

The City is neither an expert nor claims expertise in boiler feedwater pumps. It is assumed that the

Consultant and/or Contractors will apply sound engineering principles, apply adequate and proven

safety margins, comply with Federal, State, and Local Laws, and follow all relevant industry codes

and standards to provide pump overhaul services.

Scope of Work

It is expected that each Contractor will make additions to this scope of work which they believe,

from experience and judgment, to be beneficial and desirable for the City. Any addition or

modification to the scope of work shall be noted as a deviation from the request for proposal. It is

expected that the work will be scheduled and performed in such a manner that minimum costs will

be incurred, and the project schedule will not be exceeded.

It is anticipated that the two pumps and motors will be available for initial removal in April of

2026 and will be required to be back on-site within three weeks of initial removal and shipping.

Reinstallation and commissioning under the supervision of a Technical Field Advisor will be

scheduled to coincide with the end of other outage work that will be occurring in parallel to the

work outlined in this RFP.

It is expected that each proposal would include the following work at a minimum:

1. Initial Shipping and Handling For Two Pumps and Two Motors

a. Provide comprehensive written instructions for proper removal of both pumps and

both motors and for preparing pumps for shipping to Contractor

b. Provide an on-site Technical Field Advisor to oversee City personnel in removing

pumps and preparing for shipping

c. Arrange and pay for shipping from City Power Plant to Contractor’s Shop

2. Overhaul Services For Two Pumps

a. Provide an as-found report including as-found measurements, pictures,

observations, test results, etc.

COR 5650

Page 3 of 45

b. Disassemble and inspect all pump components and identify any worn or damaged

components. Mic and record all critical dimensions and components. Perform

runout inspections.

c. Rebuild mechanical seals, supply new bearings, and replace critical wear bushings.

d. Dye penetrant test the case around fits (mating surfaces, bearing fits, impeller/shaft

fits, etc)

e. Thoroughly clean pump components that will not be replaced.

f. Sandblast and paint the pump casing.

g. Replace parts that are anticipated to have reached end of life

h. Replace parts that are damaged or otherwise compromised

i. Reassemble pump, verify proper balance & tolerances, and perform tests to ensure

good operation of refurbished pump.

j. Perform complete rotor assembly balance

k. Provide a work performed report including a replaced parts list and test results

3. Overhaul Services Motors For Two Motors

a. Provide an as-found report including as-found measurements, pictures,

observations, test results, etc.

b. Disassemble and inspect all motor components and identify any worn or damaged

components

c. Thoroughly clean motor components that will not be replaced. Steam clean and

bake stator and rotor. Paint all non-machine surface applicable components.

d. Replace bearings, grounding brushes, and any parts that are anticipated to have

reached end of life

e. Replace parts that are damaged or otherwise compromised.

f. Test stator windings, bearing and winding RTD’s, space heaters, and insulated

bearings.

g. Reassemble motor, verify proper balance & tolerances, and perform tests to ensure

good operation of refurbished motor. Perform Growler test on rotor and balance all

rotating parts to half of API 610 7th edition.

h. Test run motor for 1 hr minimum while monitoring volts/amps per phase, bearing

and winding RTD’s, vibration, and bearing frequencies.

i. Paint motor.

j. Provide a work performed report including a replaced parts list and test results

4. Return Shipping, Handling, and Installation for Two Pumps and Two Motors

a. Arrange and pay for shipping from Contractor’s Shop to City Power Plant.

b. Provide comprehensive written instructions for receiving, inspecting, and

installation, and commissioning both pumps and both motors

c. Provide an on-site Technical Field Advisor to oversee City personnel in receiving,

inspecting, installing, and commissioning both pumps and both motors.

d. Provide installation and successful commissioning report.

All work performed, outside of the agreed upon scope of work, will be subject to approval by the

City, prior to the commencement of the additional work. Additional compensation may be

available depending on the additional work’s impact to the project. Unless otherwise agreed upon

by the City, the additional work proposal will include, in writing, a maximum not-to-exceed cost

and will be invoiced at the Contractor’s provided time and materials rates or an agreed upon lump

sum.

COR 5650

Page 4 of 45

Contractor’s Responsibilities

• Project management & submittals: Provide project manager or site superintendent; detailed

schedule and sequencing; quality control plan; site-specific safety plan (Cal/OSHA and

REU compliant); test/commissioning plan; daily progress reports.

• Staffing: Provide a Pump and Motor Specialist to directly supervise removal, reinstallation,

and commissioning and provide final commissioning sign-off.

• Labor & Equipment: Furnish all labor, tools, and equipment in an off-site shop to fully

service the pumps and motors.

• Materials: Furnish all consumable materials as part of the scope of work and furnish all

replacement parts on a per part costs list that is included in the cost section of the proposal.

Replacement parts should be equivalent or superior to parts being replaced. Non-OEM

parts must be clearly identified and approved in writing by the City.

• Component Fabrication: Provide services (i.e. machine shop) to fabricate or repair

equipment components if necessary. If not included in proposed scope of work this will be

billed at T&M or an agreed upon lump sum.

• Testing & commissioning: Provide comprehensive in-shop testing and balancing for

components. Provide complete written installation, in-place testing, and commissioning

procedures for both motors and both pumps.

• Shipping & Handling: Furnish comprehensive instructions for packaging pumps and

motors. Arrange and pay for shipping from the power plant to the off-site shop and from

the off-site shop back to the power plant. Furnish any specialized equipment or materials

for packaging.

• Industry Standards: Provide written documentation listing standards that will be adhered

to for this work and how Contractor will ensure that standards are properly applied.

• Instruction Manual: Ensure all Overhaul services performed meet or exceed what is

outlined in Appendix A Section 3.0, Section 5-3, or otherwise specified in this RFP and

that all services are consistent with the Instruction Manual. Deviations must be approved

by the City in writing.

• Contractor Shop Access: Accommodate reasonable requests before and/or during this

project for City personnel or their representatives to visit Contractor’s off-site shop(s)

where pumps and motors are being serviced.

• The Contractor will comply with all laws and regulations governing the completion of this

project, including all site safety rules and procedures, OSHA regulations, and Cal/OSHA

regulations.

• The Contractor will supply all field service expertise required to complete this project in a

professional, efficient, safe, and timely manner.

• The Contractor will operate in the best interest of the City, as to not incur unreasonable

expenses or project delays.

City’s Responsibilities

• The City will provide all necessary labor to operate the Redding Power Plant.

• The City will provide safety clearances.

• The City will provide electric power at 120, 240, and 480 volts AC.

COR 5650

Page 5 of 45

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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