Project Information

Bid Title

Ink and Toner UTC

Issuing Agency

City of Columbus

Location

Ohio

Published Date

Jul 27, 2026

Closing Date

Aug 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ033359

Original Source

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Bid Documents

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Project Description

Basic Information
Solicitation #	RFQ033359
Solicitation Type	IFB
Document Title	Ink and Toner UTC
Requesting Department	Purchasing
Expiry Date Time (ET)	8/20/2026, 11:00:00 AM
Delivery Date	8/31/2026
Delivery Name	City of Columbus, Citywide Contract
Delivery Address	Columbus, OH 43215 USA
Attachment	Yes

1.0 SCOPE AND CLASSIFICATION 1.1 Scope: This proposal is to provide the City of Columbus with a Universal Term Contract to purchase remanufactured, and original equipment manufacturer (OEM) ink, and toner cartridges, and printer maintenance, to be used City wide. The City of Columbus may enter into one or more contracts. Offeror may propose one or both types of cartridges. Approximately ninety-five percent (95%) of all cartridges used annually are Hewlett Packard or compatible. The remaining purchases are for Brother, Cannon, Dell, Epson, Lexmark, Ricoh, and Xerox or compatible. The proposed contract(s) will be in effect through January 01, 2029. 1.2 Classification: The successful Offeror will provide and deliver ink and toner cartridges. Offeror are asked to quote discounts off price list or catalogues. Offeror are required to show experience in providing this type of material, and services as detailed in these specifications. 1.2.1 Bidder Experience: The Offeror must submit an outline of its experience and work history in these types of materials and service for the past five years. 1.2.2 Bidder References: The Offeror shall have documented proven successful contracts from at least four customers that the Offeror supports that are similar in scope, complexity, and cost to the requirements of this specification. 1.3 Specification Questions: Questions regarding this bid must be submitted on the Vendor Services portal by 1:00 PM Thursday, August 06, 2026. Responses will be posted on the RFQ on Vendor Services no later than Thursday, August 13, 2026, at 1:00 PM. 1.4 For additional information concerning this bid, including procedures on how to submit a proposal, you must go to the City of Columbus Vendor Services web site at https://columbusvendorservices.powerappsportals.com/ and view this bid number.

Bidding Guidance
Item	Description	Required
Electronic Q&A	Electronic Q&A	No

RFQ Lines
Line Number	Line Type	Procurement Category	Item Number	Product Name	Quantity	Purch Unit	Currency
1	Category	Printer or facsimile toner		Remanufactured And OEM Ink Cartridges UTC	1	EA	USD

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Commodity Codes

• NAICS 424120Stationery and Office Supplies Merchant Wholesalers
• NAICS 453210Office Supplies and Stationery Stores

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