Project Information

Bid Title

BITUMINOUS OIL

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Feb 23, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-10PC

Original Source

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Project Description

Bid Number:	2026-10PC
Bid Title:	BITUMINOUS OIL
Category:	General
Status:	Open

Description: The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish a contract for the purchase of Bituminous Oil applied on County roads. A map of the proposed roads is shown in Attachment D. Publication Date/Time: 2/23/2026 12:00 AM Closing Date/Time: 3/17/2026 2:00 PM Addendum Date/Time: 03/05/2026 @ 2PM Contact Person: PaYeng Baldemor baldemop@co.portage.wi.gov 715-346-1333 Business Hours: 8a-4p Related Documents: 2026-10PC Bid Document

Attachment Preview

REQUEST FOR BID (RFB)

FOR

BITUMINOUS OIL

BID #2026-10PC

Issued by:

Portage County

Purchasing Department

All required bid documents/copies must be submitted

No later than 2 PM 3/17/2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact PaYeng Baldemor

At (715) 346-1333

Email: baldemop@co.portage.wi.gov

Issued: 02/24/2026

PORTAGE COUNTY

WISCONSIN

BID #2026-10PC

PAGE 2 OF 14

TABLE OF CONTENTS

SECTION SUBJECT

PAGE #

1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3

2. CONTRACT TERM................................................................................................................................... 3

3. QUESTIONS ............................................................................................................................................... 3

4. METHOD OF BID ..................................................................................................................................... 4

5. BID SUBMISSION .................................................................................................................................... 4

6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4

7. METHOD OF AWARD ............................................................................................................................ 4

8. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 4

9. SPECIFICATIONS..................................................................................................................................... 5

10. ON SITE SERVICE.................................................................................................................................... 6

11. SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................. 6

12. FIRM PRICES ............................................................................................................................................ 6

13. INVOICING REQUIREMENTS ............................................................................................................. 6

14. CONTRACT CANCELLATION .............................................................................................................. 7

15. APPEALS PROCESS ................................................................................................................................ 7

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – CHIPSEL MAP

ATTACHMENT E – STANDARD TERMS AND CONDITIONS

PORTAGE COUNTY

WISCONSIN

BID #2026-10PC

PAGE 3 OF 14

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests

bids to establish a contract for the purchase of Bituminous Oil applied on County roads. A map of the

proposed roads is shown in Attachment D.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these

bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory

requirement. All specifications are defined as mandatory minimum requirements unless otherwise

stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves

the right to delete that specification or condition of bid. Failure to meet specification requirements shall

disqualify your bid. Vendors may not submit their own contract document as a substitute for these

terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents

become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the

execution of contracts that do not require notarization. By submitting your bid you are agreeing to the

use of this program to sign documents should you receive an award. There is no cost to the bidder

associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB

Contractor means bidder awarded the contract

County means the County of Portage Wisconsin

Purchasing means the County of Portage Purchasing Department

RFB means Request for Bid

State means the State of Wisconsin

VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Date of award through 12/31/2026.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency

in this RFB they shall notify the Procurement Director named below of such error and request a

modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be

written and submitted to Purchasing as soon as possible, but no later than 2PM on 03/05/2026.

Purchasing will respond to questions if necessary by issuing an official addendum, posted on VendorNet

and on the Portage County Website. Bidders are responsible for checking these websites for any

addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

http://vendornet.state.wi.gov/

http://www.co.portage.wi.gov/

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

PORTAGE COUNTY

WISCONSIN

BID #2026-10PC

PAGE 4 OF 14

PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov

Phone: 715-346-1333

4. METHOD OF BID

Bidder must submit a unit price and extended total for each item. All prices must be quoted in U.S.

Dollars. Bids requiring an order minimum may be disqualified. Bidder must bid on the enclosed Bid Offer

Form.

5. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid

by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be

rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for

purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be forwarded to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address

-Request for Bid Title

-Request for Bid Number

-Bid Due Date

6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and

time listed on the bid cover page. Failure to include any required documents will disqualify your bid.

Include an original and a copy:

6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)

6.2 References Sheet, Attachment B

6.3 Bid Offer Form, Attachment C

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in

the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid

or by a person who has been authorized in writing to act as agent for the person responsible for the

decision on prices and services. Failure to provide these forms/information with your bid submittal may

disqualify your bid. The County encourages all bidders to print their submission double-sided to save

paper

7. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest and most advantageous unit price per item from a

responsive, responsible bidder(s) who meets specifications. Multiple bidders may be awarded.

Timeliness of delivery may be considered when making this award.

8. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

8.1 Bidder must supply references of three firms to which similar services have been provided during

the past five years to a comparable-sized institution or company. If contacted, all of those

PORTAGE COUNTY

WISCONSIN

BID #2026-10PC

PAGE 5 OF 14

references must verify that a high level of satisfaction was provided. Use Attachment B to list

references.

8.2 Bidder must be in the business of applying bituminous oil for the past five years.

8.3 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum

limits specified for the term of the contract. All policies must be issued with a 30-day cancellation

notice, by an insurance company licensed to do business in the State of Wisconsin, with a

minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees

engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claim(s)

which might occur in carrying out this agreement/contract. Minimum coverage shall be one

million dollars ($1,000,000) liability for bodily injury and property damage including products

liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and

hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million

dollars ($1,000,000) per occurrence combined single limit for automobile liability and property

damage.

8.4 It is the bidders responsibility to schedule and manage distributors and placements of nurse tanks

daily to meet production needs.

8.5 All distributors shall be on the job site and ready to spray 30 minutes prior to scheduled daily start

time.

8.6 All distributor operators shall have a minimum of 400 hours of operating experience with full

knowledge of chipseal operations and procedures.

8.7 Contractor must supply an on-site foreman during chipseal operations to coordinate distributors and

nurse trucks.

8.8 Contractor shall calibrate all distribution equipment and provide records to Portage County when

requested.

9. SPECIFICATIONS

The following specifications are minimum acceptable requirements. Bid specifications may not be

revised without an official written addendum issued by Purchasing.

Material shall conform to the State of Wisconsin Specification Section 455. Certified analysis of materials

will be at supplier's expense if and when Portage County requires testing. The Highway Department will

have the right to procure samples of material at destination point. Failure of materials to comply with

State specifications and/or Highway Department requirements shall result in rejection. There will be no

demurrage charges paid by the Highway Department. Late delivery of materials may cause forfeiture of

the remaining season's contract.

Upon award of the contract separate performance and payment bonds, each in the amount of one

hundred (100) percent of the project price (including materials and labor), with a corporate surety

approved by the owner will be required of the bidder for the faithful performance of the contract. This

guarantee shall remain in effect until acceptance of the work by the owner.

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