Project Information

Bid Title

Opens June 9 ? North Merchant Street Reconstruction Project Phase 2 ? Addendum #1

Issuing Agency

Effingham city

Location

Illinois

Published Date

May 28, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Opens June 9 – North Merchant Street Reconstruction Project Phase 2 – Addendum #1 Public Works bids

Posted on May 28, 2026

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N. Merchant St. Reconstruction Project – Phase 2

ADDENDUM #1

May 28, 2026

This addendum provides bidders with the Pre-Bid Meeting Summary and adds a special provision to be

used in the event that the sanitary sewer is delayed.

1) Most of the items in the attached Pre-Bid Meeting Summary are for clarification and do not

change the contract. However, any additional added detail or changes from the contract

documents should be considered binding.

2) The following special provision is added.

ADDITIONAL MOBILIZATION AND TRAFFIC CONTROL FOR DELAY OF SANITARY SEWER

This work shall consist of preparatory work and operations necessary for the movement of

personnel, equipment, supplies, and incidentals to the project site when beginning work on the

sanitary sewer portion of the project if construction of the sanitary sewer must be delayed due

to permit and easement acquisition. The sanitary sewer will be considered delayed if permits

and easements are not obtained the last day of placing PCC Pavement, 8” for Stage 1. Sanitary

sewer will not be considered delayed, and this item will not be paid, if it is removed for the

project.

This work shall also consist of traffic control required for single lane closures for construction of

the sanitary sewer and associated items such as sidewalk on completed portions of Merchant

Street if construction of the sanitary sewer must be delayed due to permit and easement

acquisition. All traffic control and signage shall be in accordance with the current edition of the

MUTCD (Manual on Uniform Traffic Control Devices), the Illinois Highway Design Standards for

Traffic Control, and the Standard Specifications for Road and Bridge Construction, these Special

Provisions, and any special details contained herein and in the plans.

This work will be paid for at the lump sum price for ADDITIONAL MOBILIZATION AND TRAFFIC

CONTROL FOR DELAY OF SANITARY SEWER. The City reserves the right to delete this work if the

project is not delayed or if the sanitary sewer work is deleted. When the sanitary permits and

easements have been obtained, 90 percent of the pay item will be paid. The remaining ten

percent of the item will be paid when 90 percent of the total contract value is earned.

3) A revised Schedule of Quantities with the special provision for ADDITIONAL MOBILIZATION AND

TRAFFIC CONTROL FOR DELAY OF SANITARY SEWER is attached.

4) A revised Schedule of Prices including pay item #62, ADDITIONAL MOBILIZATION AND TRAFFIC

CONTROL FOR DELAY OF SANITARY SEWER, is attached and shall be used when submitting bids.

The use of this Schedule of Prices will serve as a receipt of Addendum #1.

End of Addendum #1

CITY of EFFINGHAM, ILLINOIS

Merchant Street - Flamingo to Evergreen Reconstruction

PRE-BID MEETING SUMMARY

The meeting was attended by:

Mike French, Devin Grubb, Madelyn Rieman, and Luke Thoele with the City of Effingham

Katie Ulrich and Wes Kistler with Civil Design Inc

David Boyer with McCarthy Improvements

Nick Hutchins with Feutz Contractors

Kenny Weaver with A&R Services

Bob Hoene with Effingham Asphalt

A summary of the pre-bid meeting is as follows. It generally follows the Meeting Agenda and

the items on the agenda were reviewed:

• The Scope and Schedule (Sections II and III) were reviewed as shown on the agenda.

• Sanitary Sewer (Section IV) was discussed as shown on the agenda. Luke Thoele

expanded upon the delay of the right-of-way and easements. These takings have been

agreed upon by the property owners but have not all been closed on. In some cases, the

mortgage company must sign the documents, which can take months. In one case, the

property is in foreclosure proceedings and may not be able to be agreed upon by the

mortgage company. The mortgage company’s stance is unknown at this time.

• The Sidewalk (Section V) was reviewed.

• The Staging (Section VI) was reviewed. It was added that Family Care Associates has a

temporary entrance and temporary drive to connect sections of the parking lot.

Questions at meeting

Q: Will the sidewalk get built if the sanitary sewer gets built?

A: Yes.

Q: If the sanitary sewer is delayed, with the contractor be paid extra for extra traffic

control needed?

A: It was acknowledged that there are multiple scenarios of what could happen with the

sanitary sewer and west sidewalk. There was discussion about some of the potential

issues with how this is set up and how it can be bid. Luke Thoele said that the City and

CDI would have further discussion about this and clarify in an addendum.

CITY of EFFINGHAM, ILLINOIS

Merchant Street - Flamingo to Evergreen Reconstruction

PRE-BID MEETING AGENDA

May 28, 2026 at 10:00 a.m.

I. Introduction.

II. Discussion of the Proposed Scope of Work.

- Reconstruction of Merchant Street from Flamingo to Evergreen with concrete street, curb and

gutter, storm sewer, sidewalk, and sanitary sewer

III. Anticipated Schedule:

- Bids open June 9, 2026

- Award at June 16 Council Meeting

- Contract executed by end of June

- Substantial completion December 31, 2026

IV. Sanitary Sewer

- While the City intends to build as shown in the plans, it retains the right to pull the

work from the contract and/or delay the work.

- Will purchase the material from contractor at cost plus shipping if the work is pulled

- IEPA Permit for sanitary sewer recently submitted and may take 90 days to receive.

Potentially cause delay of the sewer construction

- Easements are required and are not closed on. Potentially cause the sanitary sewer to be

pulled from the project

- Trenchless methods required under Evergreen Avenue

V. Sidewalks

- While the City intends to build as shown in the plans, it retains the right to pull the

work from the contract and/or delay the work.

- Easements are required and are not closed on. Potentially cause portions of the

sidewalk to be pulled from the project

VI. Staging

- All homes and businesses will have access throughout the duration of the project.

- Required to be staged in 3 phases.

- Temporary access for homes through yards. Can use milled material from existing road.

- Work outside of the active phase allowed with full MUTCD compliant traffic control.

- No full closure of Evergreen

VII. Questions from Attendees.

• PLEASE SIGN THE OFFICIAL PRE-BID MEETING

ATTENDANCE RECORD

*

*

*

*

1

*

L SUM

*

ADDITIONAL MOBILIZATION AND TRAFFIC CONTROL FOR DELAY OF

SANITARY SEWER

1

L SUM

1

CIVIL DESIGN,INC.

WBE | DBE

EFFINGHAM, IL

LICENSE #184.003222

USER NAME = kulrich

PLOT SCALE = 2.0000 ' / in.

PLOT DATE = 5/20/2026

DESIGNED -

DRAWN

-

CHECKED -

DATE

-

REVISED

-

REVISED

-

REVISED

-

REVISED

-

CITY OF EFFINGHAM

DEPARTMENT OF TRANSPORTATION

SUMMARY OF QUANTITIES

SCALE:NO SCALE

SHEET 3

OF 3

SHEETS STA.

TO STA.

1 ADDENDUM NO. 1

F.A.

RTE.

SECTION

COUNTY

TOTAL SHEET

SHEETS NO.

N MERCHANT STREET

EFFINGHAM

49

5

CDI #5727.02

ILLINOIS FED. AID PROJECT

The undersigned submits herewith his schedule of prices covering the work to be performed under this

contract.

SCHEDULE OF PRICES

ITEM

NO.

IDOT ITEM

DESCRIPTION

QUANTITY

1

20100110 TREE REMOVAL (6 TO 15 UNITS DIAMETER)

2

20100210 TREE REMOVAL (OVER 15 UNITS DIAMETER)

3

20200100 EARTH EXCAVATION

4

20800150 TRENCH BACKFILL

5

21101615 TOPSOIL FURNISH AND PLACE, 4"

6

28000500 INLET AND PIPE PROTECTION

7

31100300 SUBBASE GRANULAR MATERIAL, TYPE A 4"

8

35101400 AGGREGATE BASE COURSE, TYPE B

9

40200800 AGGREGATE SURFACE COURSE, TYPE B

10

42000301

PORTLAND CEMENT CONCRETE PAVEMENT

8" (JOINTED)

11

42300300

PORTLAND CEMENT CONCRETE DRIVEWAY

PAVEMENT, 7 INCH

12

42400200

PORTLAND CEMENT CONCRETE SIDEWALK

5 INCH

13

42400800 DETECTABLE WARNINGS

14

44000100 PAVEMENT REMOVAL

15

44000200 DRIVEWAY PAVEMENT REMOVAL

16

44000300 CURB REMOVAL

17

44000500

COMBINATION CURB AND GUTTER

REMOVAL

18

44000600 SIDEWALK REMOVAL

19

50105220 PIPE CULVERT REMOVAL

20

54213663

PRECAST REINFORCED CONCRETE FLARED

END SECTIONS 18"

21

550A0050 STORM SEWERS, CLASS A, TYPE 1 12"

22

550A0070 STORM SEWERS, CLASS A, TYPE 1 15"

23

550A0090 STORM SEWERS, CLASS A, TYPE 1 18"

24

55100400 STORM SEWER REMOVAL 10"

25

55100500 STORM SEWER REMOVAL 12"

26

55100700 STORM SEWER REMOVAL 15"

27

60218500

MANHOLES, TYPE A, 4'-DIAMETER, TYPE 3

FRAME AND GRATE

28

60221200

MANHOLES, TYPE A, 5'-DIAMETER, TYPE 3

FRAME AND GRATE

29

60235700 INLETS, TYPE A, TYPE 3 FRAME AND GRATE

24

122

1770

171

1941

23

3026

200

25

2372

627

7795

70

200

566

103

224

337

458

1

28

108

60

14

331

14

10

1

2

UNIT

UNIT

UNIT

CU YD

CU YD

SQ YD

EACH

SQ YD

TON

TON

SQ YD

SQ YD

SQ FT

SQ FT

SQ YD

SQ YD

FOOT

FOOT

SQ FT

FOOT

EACH

FOOT

FOOT

FOOT

FOOT

FOOT

FOOT

EACH

EACH

EACH

23

UNIT

PRICE

TOTAL

PRICE

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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