Project Information

Bid Title

Stagehand and Production Personnel

Issuing Agency

City of Surprise

Location

Arizona

Published Date

Mar 5, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Stagehand and Production Personnel

Addenda: 0

Release Date: 3/5/2026

Due Date: 4/2/2026

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Stagehand and Production Personnel

Request for Qualifications

Procurement

Project ID: 326276

Release Date: Thursday, March 5, 2026

· Due Date: Thursday, April 2, 2026 11:00am

Posted Thursday, March 5, 2026 8:00am

All dates & times in Mountain Time - Arizona

Draft Response Events RSVP No Bid27 days, 16 hours, 53 minutes

Post Information

Posted At:Thu, Mar 5, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Surprise (“City”) seeks proposals from qualified Offerors to provide professional stagehands and production personnel in support of touring performances and special events at the Vista Center for the Arts (VCA) and other locations through-out the City of Surprise. Services will be provided on an as-needed, event-by-event basis to support theatrical, musical, dance, and other live performance productions and festivals. Production requirements vary by event and may range from minimal technical support to full-scale touring production support.

It is the intent of the City to award multiple contracts to up to five (5) Offerors as a result of this solicitation. The basis for this decision is at the sole discretion of the City. The initial term of the contract will be one (1) year with four (4) one (1) year renewals.

Timeline

Release RFQu Date:

March 5, 2026

Optional Pre-Submittal Meeting (Non-Mandatory):

March 19, 2026, 10:00am

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/2663105217005?p=kCqfpXIpG43DNTzA6P

Meeting ID: 266 310 521 700 5
Passcode: Ez2Bg7bg
________________________________________
Dial in by phone
+1 480-561-5974,,724139782# United States, Phoenix

Phone conference ID: 724 139 782#

Final Date/Time for Questions:

March 26, 2026, 4:00pm

RFQu Due Date/Time:

April 2, 2026, 11:00am

Anticipated Contract Award:

April 30, 2026

Commodity Codes

• NAICS 512110Motion Picture and Video Production

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