Project Information

Bid Title

24027B General Supplies

Issuing Agency

Education Service Center

Location

Texas

Published Date

Feb 6, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

24027B General Supplies

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Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net/purchasing

Please submit the following proposal no later than

Vendor name:

SEALED PROPOSAL

February 6, 2026

2:00 P.M. March 5, 2026

SEALED PROPOSAL

to be marked No. 24027B

Proposal On: General Supplies

Page 1 of 40

Price: F.O.B. - Destination

Region 20 Purchasing will accept proposals for the purchase of General Supplies, # 24027B as per the attached

specifications, terms and conditions. Proposals will be accepted at the office of Jim Metzger, Education Service Center,

Region 20 until 2:00 p.m. Thursday, March 5, 2026, at which time they will be opened and tabulated for approval by

the Executive Committee of the Region 20 Coop. Proposals must be plainly marked on the outside of the envelope:

SEALED PROPOSAL #24027B – General Supplies - Proposal OPENING, 2:00 P.M., THURSDAY, MARCH 5,

2026.

Faxed Proposals will not be considered. By submitting a proposal, vendor certifies to the best of his/her knowledge

that all information is true and correct. All proposals must be sealed and received prior to scheduled opening time at

the address listed in the box below. Proposals must be plainly marked on outside of envelope:

Mr. Jim Metzger, Coordinator

Business and Human Resource Services

Education Service Center, Region 20

1314 Hines Avenue

San Antonio, TX 78208

SEALED Proposal #24027B

General Supplies

PROPOSAL Opening: 2:00 p.m.

March 5, 2026

Proposals must be submitted on the forms provided or proposal may be rejected. Only proposals received by the date

and time specified will be considered. Vendors are invited to be present at the opening of the proposals to be held at

ESC-20, Conference Center Building, 1314 Hines Avenue, on the above date. PRICE, QUALITY, AND

SUITABILITY: It is not the policy of Region 20 Purchasing to purchase on the basis of low price alone, quality and

suitability to purpose are taken into consideration. Quote largest possible discounts after all term discounts have been

deducted.

Vendors who do not quote are requested to submit a "notice of no bid on proposal" to Region 20 Purchasing,

Purchasing Department, in writing if they wish to receive future proposals. Failure to do so may result in their being

deleted from our vendor list. Proposals marked "subject to price change" or "price in effect on date of delivery" will not

be considered.

PROPOSAL DISCOUNT FROM LIST PRICE MUST BE GUARANTEED FROM MAY 1, 2026 THROUGH APRIL

30, 2027.

Region 20 Purchasing Cooperative

Proposal No: 24027B

Proposal On: GENERAL SUPPLIES

1314 Hines Avenue

Proposal Opening: 2:00 P.M., March 5, 2026

San Antonio, Texas 78208

Telephone: (210) 370-5204

Page 2 of 40

Company:

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TABLE OF CONTENTS ............................................................................................................................................................... 2

TERMS AND CONDITIONS OF INVITATIONS FOR PROPOSALS .................................................................................... 4

1. GENERAL CONDITIONS................................................................................................................................................4-5

2. PREPARATION OF PROPOSALS................................................................................................................................... 7-7

3. CATALOG ............................................................................................................................................................................ 8

4. BRAND NAME AND SAMPLES ........................................................................................................................................ 8

5. REJECTION..........................................................................................................................................................................8

6. CLARIFICATION OR OBJECTION TO PROPOSAL SPECIFICATIONS ........................................................................ 8

7. DISCOUNTS......................................................................................................................................................................... 9

8. EVALUATION AND AWARD OF PROPOSAL ................................................................................................................. 9

9. TRANSACTIONS...............................................................................................................................................................12

10. RIGHTS AND REMEDIES INCLUDE.................................................................................................................................12

11. MEMBERS .....................................................................................................................................................................13-12

GENERAL INFORMATION.......................................................................................................................................................15

GENERAL INFORMATION – TABLE DETAIL ..................................................................................................................... 14

GENERAL INFORMATION - RESPONDING VENDOR..................................................................................................15-16

SECTION 1 - ATHLETIC EQUIPMENT & SUPPLIES .......................................................................................................... 17

SECTION 2 - BAND INSTRUMENTS & SUPPLIES ............................................................................................................... 18

SECTION 3 - CARPET/FLOORING..........................................................................................................................................19

SECTION 4 - FIRST AID/ MEDICAL EQUIPMENT & SUPPLIES.....................................................................................20

SECTION 5 - FURNITURE ......................................................................................................................................................... 21

SECTION 6 - GENERAL MAINTENANCE.............................................................................................................................22

SECTION 7 - GENERAL MERCHANDISE & SERVICES....................................................................................................23

SECTION 8 – PLAYGROUND EQUIPMENT & SUPPLIES................................................................................................ 24

SECTION 9 – UNIFORMS ......................................................................................................................................................... 25

SECTION 10 – FIRE EXTINGUISHERS ................................................................................................................................. 26

SECTION 11 – LAWN & GARDEN EQUIPMENT & SUPPLIES ....................................................................................... 27

SECTION 12 – LOSS PREVENTION/SECURITY EQUIPMENT & SUPPLIES ............................................................... 28

SECTION 13 – THEATER & STAGE EQUIPMENT & SUPPLIES .................................................................................... 29

SECTION 14 – BUS & VECHILE MAINTENANCE PARTS & EQUIPMENT ................................................................30

SECTION 15 – MICROSCOPE PARTS & EQUIPMENT.................................................................................................... 31

SECTION 16 – POOL SUPPLIES PARTS & EQUIPMENT ................................................................................................ 32

SECTION 17 – INSTRUMENTS REPAIRS ........................................................................................................................... 33

Region 20 Purchasing Cooperative

Proposal No: 24027B

Proposal On: GENERAL SUPPLIES

1314 Hines Avenue

Proposal Opening: 2:00 P.M., March 5, 2026

San Antonio, Texas 78208

Telephone: (210) 370-5204

Page 3 of 40

Company:

===========================================================================

SECTION 18 – REFERENCE MATERIALS & SUBSCRIPTIONS .....................................................................................34

SECTION 19 – MARQUEE ...................................................................................................................................................... 35

SECTION 20 – HVAC FILTERS ............................................................................................................................................. 36

SECTION 21 – PRINTER SUPPLIES ..................................................................................................................................... 37

CERTIFICATION ........................................................................................................................................................................ 38

SIGNATURE PAGE, DEVIATION OR COMPLIANCE NOTATION & FELONY NOTIFICATION ............................. 39

NOTICE OF NO BID....................................................................................................................................................................40

IMPORTANT INFORMATION FOR

COMPLETION OF PROPOSAL

Region 20 Purchasing is interested in any catalogs available via an Internet website.

What is the Internet address to be used to locate your catalog?

======================================================================================

Region 20 Purchasing Cooperative

Proposal No: 24027B

Proposal On: GENERAL SUPPLIES

1314 Hines Avenue

Proposal Opening: 2:00 P.M., March 5, 2026

San Antonio, Texas 78208

Telephone: (210) 370-5204

Page 4 of 40

Company:

===========================================================================

TERMS AND CONDITIONS OF INVITATIONS FOR PROPOSALS

Read Carefully

1.

GENERAL CONDITIONS

Vendors are required to submit proposals under the following express conditions:

a) All contracts and agreements between vendors and Region 20 Coop participating members shall strictly

adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American

Law Institute in the National Conference of Commissioners on uniform state laws. Reference: Uniform

Commercial Code, 1990 Official Text, 2/Sales.

b) Vendors are advised that Region 20 Coop contracts are subject to all legal requirements provided for in the

Texas Senate Bill 1, Subchapter B, Section 44.031 and/or applicable state and federal statutes. Any proposal

after being awarded becomes subject to the Open Records Act, Article 6252-17a VTCS.

c) All parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County,

Texas.

d) Region 20 Coop reserves the right to extend purchasing contracts to all qualified school districts including

Regional Service Centers under subchapter B. General Inter-local Contracting Authority 791.011. Definition of

school districts may be found in section 271.003 subsection (9) of the Texas Law Bulletin. Each school district

is responsible for approval of contracting authority by order of a duly authorized resolution adopted by each

participating entity. Vendors will be contacted by the Region 20 Coop as to which school districts or Regional

Service Centers have recently joined the Region 20 Coop. Each vendor is then requested to extend all proposal

prices to the new member(s) on contracts that are currently in force. This will result in additional quantities of

some items.

e) Patented or copyrighted protected items: Vendor agrees to protect Region 20 Coop from recourse and all

claims arising from rights under patent, copyright, trademark or application infringement.

f) Failure of Region 20 Coop to insist upon strict performance of any of the terms and conditions hereof, or failure

or delay to exercise any rights or remedies provided here in or by law or to properly notify successful vendor

in the event of breach, or the acceptance of or payment for any goods hereunder shall not release successful

vendor from any of the warranties or obligations or any purchase order, contract or service agreement, and

shall not be deemed to waiver any right Region 20 Coop to insist upon strict performance hereof or any rights

or remedies as to any such goods, regardless of when shipped, received or accepted, or as to any prior or

subsequent default hereunder; nor shall any purported oral modification or recession of a purchase order,

contract or service agreement by Region 20 Coop operate as a waiver of any of the terms hereof.

g) New products or products in the same class, not covered in the original proposal, may be added to this contract

under equal pricing terms and conditions at the discretion of Region 20 Coop.

h) Substitutions are not acceptable without prior approval of Region 20 Coop. Unauthorized substitutions may

delay payment of invoices and shipper shall be required to pick up correct items. Region 20 Coop shall not

under any circumstances accept outdated materials, old stock, or obsolete products. If items under contract

are discontinued or become unavailable from any manufacturer during the duration of the contract, Region 20

Coop reserves the right to accept or reject substitutes, and in the case of rejections Region 20 Coop may

cancel the item or items in question.

i) Equipment must be new with original manufacturer warranty and packaging. Individual packaging shall be

labeled showing the name of the manufacturer, brand name, name of product, quantity of contents and

complete directions for use. Labels and labeling shall conform to all federal regulatory requirements for goods

in interstate commerce and containers shall meet DOT requirements. Shipping packaging/cases shall be

marked to show name of supplier, name and address of receiving agency and agency purchase order number,

and must be delivered with material safety data sheets where required.

j) It is understood and agreed that Region 20 Coop reserves the right to make minor modifications to conditions

of this proposal due to unforeseen circumstances, by mutual agreement with selected supplier, both at the

time of acceptance of the quotation offer as so modified, and subsequent thereto.

k) Region 20 Coop reserves the option to purchase by other means bulk quantities of any items listed in the

proposal or catalog when determined to be in the purchaser's best interest. Region 20 Coop will be the sole

judge as to both "bulk quantities" and the "purchaser's best interest".

Region 20 Purchasing Cooperative

Proposal No: 24027B

Proposal On: GENERAL SUPPLIES

1314 Hines Avenue

Proposal Opening: 2:00 P.M., March 5, 2026

San Antonio, Texas 78208

Telephone: (210) 370-5204

Page 5 of 40

Company:

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l) The award of this contract will be an award of the vendors entire catalog offerings regardless of the sections

responded to.

m) This proposal is effective for one year with an option to renew.

AWARD TERM – MAY 1, 2026 THROUGH APRIL 30, 2027

RENEWAL TERM – MAY 1, 2027 THROUGH APRIL 30, 2028

n) If product and/or service provided are not satisfactory to Region 20 Coop, this agreement can be terminated at

any time upon a 30-day written notice.

m) TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this agreement upon 30 days

written notice of such termination.

n) TERMINATION FOR CAUSE. The Member may at its option immediately terminate this agreement by giving 30 day

written notice of termination to the Contractor on the occurrence of any of the following.

The willful breach of this Agreement by the Contractor in the course of engagement, unless by the Member.

The habitual neglect by the Contractor of its duties, unless waived by the Member.

The Contractor may at its option immediately terminate this agreement by giving written notice of termination to the

Member on the occurrence of any of the following.

o) KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of

a subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract of a school district,

or any person associated therewith, as an inducement for the award of a subcontract or order.

p) RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to Inventions

Made by Nonprofit Organizations and Small Business Firms Under Government Grants and Contracts.

q) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor agrees to be

compliant with the Clean Air Act and the Federal Water Pollution Control Act and their implementing regulations.

s)

t) ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with the Energy Policy and

Conservation Act pertaining to mandatory standards and policies relating to energy efficiency contained in the state energy

conservation plan.

u) DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their subcontractor is debarred

suspended from receiving federal funds.

v) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI- LOBBYING

AMENDMENT). The Contractor certifies that it has not and will not use any federal funds to lobby. If non-

federal funds are used to lobby, the contractor must complete the Disclosure of Lobbying and forward the disclosure to the

next tier, who must forward it through each tier to the federal awarding agency.

w) COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain copyright for the Texas

Education Agency (TEA) and for the federal government (if a federally funded contract) unless otherwise negotiated in

writing with TEA. Pursuant to the provisions in 2 CFR § 200.315, title to intangible property vests in the Member as long

as such property is used for authorized purposes. However, TEA and the federal awarding agency reserve a royalty-free,

nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes, and to authorize

others to do so.

x) SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor certifies that it is

compliant with section 6002 of the Solid Waste Disposal Act and its implementing regulations. 2 CFR § 200.322.

y) PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of $150,000, a

Cooperative member may be required to negotiate profit as a separate element of the price; 2 CFR 200.323(b).

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