Project Information

Bid Title

RIVERSIDE PARK POOL RAILINGS

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Dec 11, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-052

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-052
Bid Title:	RIVERSIDE PARK POOL RAILINGS
Category:	Invitation for Bids
Status:	Open

Description: An optional pre-bid conference will be held onsite at 2238 Rivermont Ave, Lynchburg, VA 24503 on December 16, at 10:00 AM. LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 12/11/2025 10:30 AM Closing Date/Time: 1/14/2026 3:00 PM Pre-bid Meeting: 12/16/2025 at 10:00 AM Contact Person: dana.maule@lynchburgva.gov Related Documents: 2026-052 RIVERSIDE PARK POOL RAILINGS 2026-052 RIVERSIDE PARK POOL RAILINGS DRAWINGS DATED 11-20-2025

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Riverside Park Pool Railings

Invitation for Bid 2026-052

Date Issued: 12/11/2025

Bids Due: January 14, 2026 at 03:00 p.m.

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids.................................................................................................................. 2

Bid Form .......................................................................................................................................... 3

Equal Opportunity Report Statement ........................................................................................... 5

Statement Of Experience ............................................................................................................... 6

Statement Of Available Resources ................................................................................................ 7

Corporate Status Form ................................................................................................................... 8

Questions To Bidders/Offerors ...................................................................................................... 9

Construction Agreement .............................................................................................................. 10

Instructions To Bidders................................................................................................................. 12

Scope of Work............................................................................................................................... 17

General Conditions ....................................................................................................................... 19

Attachment A:

Riverside Park Pool Railings Drawings dated 11/20/2025

1

ADVERTISEMENT FOR BIDS

Sealed bids for “Riverside Park Pool Railings”, will be received by the City of Lynchburg, Procurement Division, 3rd

Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m. Local Time Prevailing January 14, 2026,

and then publicly opened and read aloud in the City Hall First Floor Conference Room. A link to a publicly available

video/audio conference call will be posted on the Current Solicitations page of the City’s website prior to the bid

opening. All bids received by the posted deadline will be opened and read aloud on the video/audio conference

call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens

First Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30

a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and

timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the

deadline for submission. Please allow additional time to ensure this is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to

open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please

upload your bid as ONE file. As always, late bids will not be considered.

Project Description: The City of Lynchburg is seeking bids for the installation of metal railings around the Riverside

Park Pool. The contractor will be responsible for installing 350' of metal railings as described in the project

drawings. The railings will be finished with black powder coating. The contractor will be responsible for daily clean

up as this is a public park. Barricades near construction will be provided by the City of Lynchburg.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/Bids.aspx.

The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this

project. The Manual of Specifications and Standard Details, for the City of Lynchburg may be

viewed and downloaded from the City’s website: http://www.lynchburgva.gov/manual-

specifications.

An optional pre-bid conference will be held onsite at 2238 Rivermont Ave, Lynchburg, VA

24503 on December 16, at 10:00 AM.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing or email to dana.maule@lynchburgva.gov and received by 3:00 p.m.

on January 7, 2026. All posted clarifications or addenda must be signed and accompany any bid submitted.

All addenda will be posted no later than January 9, 2026 at 3:00 p.m.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so that

the public can observe the proceedings at 3:00 p.m., January 14, 2026. The bid results will be posted on

the City’s Bids website after award is made.

PM - 2

BID FORM

Dana Maule

Buyer

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mrs. Maule,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "Riverside Park Pool Railings” for

the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to

perform all operations necessary to execute and complete the Work required for the project, in strict accordance

with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition,

together with Addenda numbered __________ through __________ issued during bidding period and hereby

acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

DOLLARS

($

), which shall be referred to hereinafter as the Total Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate

any quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is

further understood that costs to cover all components of the Work as described in the Contract Documents are

included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to

execute the Work and all obligations no later than the completion date stated in the Contract Documents.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

PM - 3

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 4

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