Project Information

Bid Title

Pasco Aquatic Center Concessionaire RFP

Issuing Agency

City of Pasco

Location

Washington

Published Date

Apr 22, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Pasco Aquatic Center Concessionaire RFP
Category:	Parks & Recreation
Status:	Open

Description: The City of Pasco is requesting competitive proposals for the furnishing of all staffing, equipment and supplies necessary to provide food/non-alcoholic beverage concessions at the Pasco Aquatic Center. The City’s needs are outlined in the following Request for Proposal. Publication Date/Time: 4/22/2026 12:00 AM Closing Date/Time: 5/5/2026 2:00 PM Submittal Information: Email submissions to: Angela Pashon; [email protected] Contact Person: Angela Pashon Interim Parks & Recreation Director [email protected] Questions should be submitted in writing no less than three (3) working days prior to the time that submittals are due. Related Documents: Pasco Aquatic Center Concessionaire RFP

Attachment Preview

REQUEST FOR PROPOSALS

Pasco Aquatic Center Concessions

Food/Non-Alcoholic Beverage Concessions

1. REQUEST FOR PROPOSALS CONTENTS

2. PURPOSE OF REQUEST.

The City of Pasco (“City”) is requesting competitive proposals for the furnishing of

all staffing, equipment and supplies necessary to provide food/non-alcoholic

beverage concessions at the Pasco Aquatic Center. The City’s needs are outlined

in the following Request for Proposal (“RFP”).

The following is the schedule for the RFP process:

Date: April 22nd, 2026

May 1, 2026

May 5th, 2026

May 6th-8th, 2026

May 11th-13th, 2026

Issue RFP

Facility Site Tour at 10:00 am

Deadline for Submittal of Proposals (*2:00pm)

Selection of Preferred Respondent(s) for each

facility/Negotiate Agreement(s)

Finalize Agreement(s)

*Concessionaires who are planning on submitting a proposal are encouraged to

tour the sites identified in this proposal for which they have interest. Facility Site

tour will begin at that Pasco Aquatic Center Construction Office on May 01, 2026 at

10:00 a.m.

3. INSTRUCTIONS TO CONCESSIONAIRES SUBMITTING A PROPOSAL.

A. Interested Concessionaires are required to submit one digital (electronic)

copy of their proposal. Failure to provide the proposal in the appropriate

manner will result in disqualification. Hard-copy or fax proposals are not

permitted and will not be accepted. One electronic copy, including

attachments, shall be transmitted to Angela Pashon, Interim Parks &

Recreation Director and be no larger than 20mb in size. Receipt time of

submittal will be considered the timestamp of the incoming email created

automatically by the City’s email server. Concessionaires are encouraged to

submit their proposal with adequate time for the email to be processed by

the City’s email server.

Email submissions to: pashona@pasco-wa.gov

Subject line: REQUEST FOR PROPOSAL: Pasco Aquatic Center Food/Non-

Alcoholic Beverage Concessions

1

B. All questions should be directed to:

a. Angela Pashon

Interim Parks & Recreation Director

pashona@pasco-wa.gov

b. Questions should be submitted in writing no less than three (3)

working days prior to the time that submittals are due.

C. All proposals must include the following information (See Attachment A):

a. The name(s) of individual(s) who will be responsible for the services

and their areas of responsibility.

b. A narrative background of Concessionaire’s ability and experience in

providing concessions.

c. An estimate of income and expenses for the year of operations.

d. A minimum of three references indicating recent experience pertaining

to concessions; references to include company name, contact person

and telephone number.

e. An explanation of any site improvements the Concessionaire intends

to make.

f. A description of the equipment the Concessionaire plans on providing

at the site, including its intended use and power needs.

g. A proposed menu and prices for concession items.

h. An explanation of routine cleaning and preventative maintenance

schedules intended to assure an attractive appearance for any

vending equipment and prevent operating problems.

i. Proposed compensation to be payable to the City as consideration for

the use of the Premises and the concession rights for the facility.

j. A statement outlining how you will document and report revenues

and expenditures.

k. Proposals should be prepared simply and economically, providing a

straightforward, concise description of provider capabilities to satisfy

the requirements of the request. Emphasis should be on

completeness and clarity of content.

4. SELECTION CRITERIA.

The ultimate objective of this RFP is to provide dependable concession services

with a reasonable percentage paid to the City of Pasco. Accordingly, the

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successful proposal will be selected by the City after evaluation of the following

RFP elements:

1. Sale Price of Products

Competitiveness of pricing for food and beverages.

15%

2. Quality and Completeness of Products and Service

15%

Quality of food and beverages offered and the completeness

of the menu provided and its potential to provide quality service.

3. Experience/References

Past experience/performance on similar contracts with

other public or private entities.

30%

4. Compensation

Competitiveness of the rent and percentage of gross

receipts proposed to be paid to the City as compensation

for concession rights.

40%

_____

Total Criteria Weight

100%

Each proposal will be independently evaluated on factors 1-4.

5. TERMS AND CONDITIONS.

A. The City reserves the right to reject any and all proposals; to waive Minor

irregularities in any proposal; to request clarification of information submitted;

to request additional information from any Concessionaire regarding their

submitted proposal; and to make the final decision as to the proposal that will

best meet the City’s needs.

B. The contract resulting from acceptance of a proposal by the City shall be in a

form supplied or approved by the City and shall reflect the specifications in

this RFP unless mutually agreed otherwise. A draft copy of the contract is

attached to this RFP (Attachment C). If submitting proposal for multiple

locations, a separate contract will be issued for each location approved.

C. The City shall not be responsible for any costs incurred by the

Concessionaire in preparing, submitting or presenting its response to the

RFP.

D. Each successful concessionaire will be required to sign the City’s

Concession/Lease Agreement. All submitting concessionaire are directed to

carefully review the Agreement before preparing their submittal, as the

successful concessionaire will not be able to significantly modify the wording

of the City's Concession/Lease Agreement. The successful Concessionaire’s

refusal to sign the City's Agreement will render their submission

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nonresponsive, all dialogues will be immediately terminated, and

negotiations will begin with the next ranked responsive submission.

6. SCOPE OF SERVICES.

A. Concession Facility Specifics

a. There is a brick-and-mortar full-service concession stand at this facility. It is

intended that the successful concessionaire for this facility will enter into a lease

agreement with the City for exclusive use of the concession stand and with the

lease be granted the right and responsibility to provide concession services from

the stand during the Aquatic Center hours of operations. For special events it is

intended that the concessionaire will abide by and work with the city according

to the related provisions outlined in the final contract.

b. See attachment B for the outdoor concession layout

c. It is anticipated that the Pasco Aquatic Center concessions will be operated 7

days a week during the months of approximately June – August each year with

intermittent weekend and special operation during the months of May &

September.

B. The concessionaire shall provide services of the highest quality and

dependability, as more specifically set forth in the attached draft

contract.

C. The concessionaire will be responsible to provide all vending equipment for

their operation. The city will provide access to water, electricity and gas (if

needed). Any other use of city owned equipment available at the site, must

be requested in the submitted proposal and then incorporated into the final

agreement.

7. COMPENSATION TO CITY

A. Concessionaire will indicate the monthly rent proposed to be paid to the City

as part of their proposal.

B. A Leasehold excise tax payment (current rate 12.84%) shall be required

above and beyond the proposed monthly rent amount.

C. Concessionaire will indicate the amount proposed to be paid to the City for

electricity/utility use reimbursement as part of their proposal.

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ATTACHMENT A: BASIC PROPOSAL FORM & CERTIFICATION OF

CONCESSIONAIRE

1. Contact name(s) and Areas of Responsibility:

______________________________

NAME

______________________________

NAME

______________________________

NAME

__________________________________

AREA OF RESPONSIBILITY

__________________________________

AREA OF RESPONSIBILITY

__________________________________

AREA OF RESPONSIBILITY

2. Explanation of ability and experience in providing concessions (Attach additional pages if

needed):

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

3. Provide an estimate of income and expenses for the year of operations at the selected

facilities.

Estimated Gross Income: $________________

Estimated Supplies Expense: $________________

Estimated Wage Expense: $________________

Estimated Other Expense: $________________

ESTIMATED NET INCOME $________________

4. References:

a. Reference #1: ______________________

____________________

Name

Phone

_____________________ __________________________ _________________

Email

Company

Relation

b. Reference #2: ______________________

_______________________

Name

Phone

_____________________ __________________________ _________________

Email

Company

Relation

c. Reference #3: _____________________

_______________________

Name

Phone

_____________________ __________________________ _________________

Email

Company

Relation

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