Project Information

Bid Title

Emergency Logistics Management

Issuing Agency

Suwannee Valley Electric Cooperative

Location

Florida

Published Date

Apr 14, 2025

Closing Date

May 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-03

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Suwannee Valley Electric Cooperative

Status
Active

Fiscal Year
2025

Primary Contact
Erin Skeen

Title
Emergency Logistics Management

Secondary Contact
Crystal Ecker

Number
2025-03

Tertiary Contact
Erin Skeen

Type
Request for Proposal

Department

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The Contractor shall be required to furnish all supervision, labor, parts, tools, materials, equipment, supplies, and transportation necessary to provide multiple-location base camp services for up to 500 individuals during a post-disaster period. SVEC shall provide the following locations for base camp site facilities:
Suwannee Valley Electric Cooperative, Inc.

11340 100th St

Live Oak, FL 32060
22 Acres
The Contractor shall be required to provide food, water, electricity, sleeping, shower and laundry facilities.
The Contractor shall be required to provide the base camp services outlined below as needed, which may be in part or in full. SVEC reserves the right to select which specific services the contractor will provide, which may include all or only a portion of the services described below. Specific work authorizations by SVEC will be through written Task Orders that shall define the items(s) of work requested, rates, and time-frame for completion.

Dates(All times are listed as EST )

Broadcast Date
4/4/2025 4:00 PM EST

Question End Date
4/18/2025 4:00 PM EST

Due Date
5/2/2025 4:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 2

Type	Name	Description	File Type
Request for Proposal	SVEC RFP 2025-03 - Logistics Management Services.pdf	2025-03 Logistics Management Services	PDF
Addendum	RFP 2025-03 - Addendum 1.docx	Addendum #1	Word

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
Proposal

Shipping
None

Terms and Conditions
See Terms and Conditions listed in bid documents

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 1

Question	Date Asked	Answer	Date Answered
1. Are medical personnel needed to staff the 60x60 medical tent? 2. Can sleeping bags and pillows be substituted for the bed linens? 3. Is there a minimum deployment period for the proposals? Thank you	4/6/2025 3:48:22 PM	These answers assume that all three questions are related to the “Medical Tent” section, found on page 19 of the RFP. 1.        Medical personnel (e.g. nurse) is required to staff the medical tent, especially during breakfast and dinner hours. 2.        Sleeping bags and pillows cannot be substituted for the required two sets of bedding per cot. 3.        There is no minimum deployment period. However, historically, when SVEC has used services of this nature in the past, the services have been needed for at least 3-5 days.	4/7/2025 8:42:11 AM

Commodity Codes

Total: 5

Code	Description
[961-15]	Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
[961-19]	Food Trucks and Mobile Catering Carts
[952-36]	Emergency Food
[952-37]	Emergency Shelter
[990-29]	Disaster Preparedness/Emergency Planning Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541614Process, Physical Distribution, and Logistics Consulting Services
• NAICS 561210Facilities Support Services

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