Project Information

Bid Title

Public Auction Surplus Vehicles (School Department)

Issuing Agency

Town of Needham

Location

Massachusetts

Published Date

Apr 16, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Public Auction Surplus Vehicles (School Department)
Category:	Disposal of Governmental Surplus Property - Excluding Real Property
Status:	Open

Description: The Needham School Committee will hold a public auction on Wednesday, May 6, 2026 from 12:00- 1:00 PM to dispose of surplus vehicles, 28 Glen Gary Road, Needham, MA 02494. Items for sale will be available for inspection on Wednesday, May 6, 2026 from 11:00 AM – 12:00 PM, at 28 Glen Gary Road, Needham MA 02494. Items will not be sold during this inspection preview period. All potential purchasers are invited, but are not required to attend the preview inspection. Potential purchasers should meet at the side entrance of the school, to register as visitors. The auction will begin at 12:00 PM on Wednesday, May 6, 2026 and will end at 1:00 PM. Rules for the auction will be distributed. Inventory will be sold as three (3) individual vehicles. Mailed in bids will be accepted. All bids must be accompanied by a signed bid form which includes a non-collusion statement. All items must be taken off the premises by the purchaser at the purchaser’s sole expense by Friday May 15, 2026 by 3:00 PM. Items which are not removed by that time will be disposed of, with no refund made to the purchaser. The list of items for disposal includes, but is not limited to:1- 2013 Toyota Sienna Passenger Van; 1-2018 Ford Transit Passenger Van; 1-2019 Ford Transit Passenger Van. Details of vehicle features for surplus items will be available for review at the Office of the Assistant Superintendent for Finance and Operations, 1330 Highland Avenue, Needham, MA 02492 prior to the auction. The listing is subject to change and some items may be disposed of internally to Town of Needham government offices, and may not be available for sale at public auction. The Needham Public Schools reserves the right to reject, in whole or in part, any and all bids, if the Committee determines that cancellation or rejection is in the best interests of the District. Daniel E. Gutekanst Superintendent of Schools Town of Needham Needham, Massachusetts Publication Date/Time: 4/16/2026 8:00 AM Publication Information: Local Newpaper; COMMBUYS 04/16/2026; Goods and Services Closing Date/Time: 5/6/2026 1:00 PM Bid Opening Information: Live Auction Pre-bid Meeting: Wednesday, May 6, 2026 11 AM Download Available: Yes Related Documents: Vehicle Auction Packet 5-6-26

Attachment Preview

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue

Needham, MA 02492

May 6, 2026

DISPOSAL OF SURPLUS VEHICLES

Town of Needham

School Department

The Needham School Committee will hold a public auction on Wednesday, May 6, 2026 from 12:00- 1:00

PM to dispose of surplus vehicles, 28 Glen Gary Road, Needham, MA 02494.

Items for sale will be available for inspection on Wednesday, May 6, 2026 from 11:00 AM – 12:00 PM, at 28

Glen Gary Road, Needham MA 02494. Items will not be sold during this inspection preview period. All

potential purchasers are invited, but are not required to attend the preview inspection. Potential purchasers

should meet at the side entrance of the school, to register as visitors. The auction will begin at 12:00 PM on

Wednesday, May 6, 2026 and will end at 1:00 PM.

Rules for the auction will be distributed. Inventory will be sold as three (3) individual vehicles. Mailed in bids

will be accepted. All bids must be accompanied by a signed bid form which includes a non-collusion statement.

All items must be taken off the premises by the purchaser at the purchaser’s sole expense by Friday May

15, 2026 by 3:00 PM. Items which are not removed by that time will be disposed of, with no refund made

to the purchaser.

The list of items for disposal includes, but is not limited to:1- 2013 Toyota Sienna Passenger Van; 1-2018

Ford Transit Passenger Van; 1-2019 Ford Transit Passenger Van. Details of vehicle features for surplus

items will be available for review at the Office of the Assistant Superintendent for Finance and Operations,

1330 Highland Avenue, Needham, MA 02492 prior to the auction. The listing is subject to change and some

items may be disposed of internally to Town of Needham government offices, and may not be available for sale

at public auction.

The Needham Public Schools reserves the right to reject, in whole or in part, any and all bids, if the Committee

determines that cancellation or rejection is in the best interests of the District.

Daniel E. Gutekanst

Superintendent of Schools

Town of Needham

Needham, Massachusetts

1

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue

Needham, MA 02492

May 2026

Notice of Sale of Surplus Vehicles

I. INFORMATION & INSTRUCTIONS TO PURCHASERS

1. Questions:

Purchasers must read these specifications carefully. Questions about the specifications shall be

submitted phone, fax or email to:

Melane Bisbas

School Business and Operations Coordinator

Needham Public Schools

1330 Highland Avenue

Needham, MA 02492

Email: Melane_Bisbas@Needham.k12.ma.us

Telephone: (781) 455-0400 Ext. 11204

2. Inspection Equipment Prior to Sale (Preview)

Items for sale will be available for inspection on Wednesday, May 6, 2026 from 11:00 AM – 12:00

PM at 28 Glen Gary Road, Needham MA 02494. All potential purchasers are invited, but not required,

to attend the preview. Potential purchasers should meet at the side entrance.

3. Terms and Conditions of Sale:

A. Items will be available for purchase beginning Wednesday, May 6, 2026 from 12:00 – 1:00 PM.

The sale will end promptly at 1:00 PM. The sale will take place at the Hillside School, 28 Glen

Road, Needham, MA, 02494.

B. All sales are final.

C. All items are sold in “as is” condition.

D. Purchasers are responsible to make payment for all purchases at the time of sale.

E. Vehicles purchased must be removed from the premises by the purchaser at the purchaser’s sole

expense by 3:00 PM, Friday, May 15, 2026. Items not removed by 3:00 PM, May 15, 2026 will

be disposed of by the Needham Public Schools, with no refund to the buyer. The winning bidder(s)

will be required to schedule the removal with the Operations Coordinator for the Needham Public

Schools.

2

F. After the winning bidders are determined, payments for purchases can be made by: money orde or

bank check payable to the Needham Public Schools. Credit cards and personal checks will not be

accepted. Checks will be required to be received within 7 calendar days of award notification.

G. Each surplus vehicles will be sold to the responsive purchaser who offers the highest price for each

lot of items offered for sale herein, and meets all of the terms and conditions of the sale. Offer forms

and envelopes will be available for bidders to submit their best offer. All bids will be opened at 1:00

PM on Wednesday, May 6, 2026.

H. If two bidders offer the same price, the winning bidder will be determined through a coin toss.

I. All purchasers will be required to make their bids using Needham Public Schools bid forms which

are attached as Exhibit A. These forms include a non-collusion statement.

J. Vendors need not be present to make an offer, mailed in offers will be accepted. All the required

forms must be mailed in. Please note all offers must be received at 1330 Highland Needham MA

02494, by 8:00 AM on Wednesday, May 6, 2026.

K. Needham Public Schools reserves the right to reject, in whole or in part, any or all offers to

purchase, if doing so serves the best interest of the School Department.

II. GENERAL INFORMATION

The following items are offered for sale. Available information on each vehicle is listed below.

Vehicle #1: 2013 Toyota Sienna Passenger Van (Van 10)

All Wheel Drive

Odometer: 46,505

Vehicle #2: 2018 Ford Transit 150 Passenger Van (Van 12)

Odometer: 85,140

Vehicle #3: 2019 Ford Transit Passenger Van (Van 5)

Odometer: 49,510

3

Exhibit A

Needham Public Schools

Offer to Purchase Equipment

I, ________________________________________________________, offer to purchase of technology

equipment Lot #________________________made available for sale on May 6, 2026 items from the Needham

Public Schools.

All items are sold “as is” condition. All sales are final. In making this offer, the bidder agrees to remove all

purchased items from the premises at their sole expense by 3:00 PM on Friday, May 15, 2026. Items not

removed by this date and time will be disposed of by the Needham Public Schools with no refund to the buyer.

The purchase price for the above items is:

$___________________________________________

Total Purchase Price (in Longhand):

____________________________________________

Massachusetts General Law, Chapter 701 of the Acts of 1983 requires that bidders certify as follows:

The undersigned certifies under the pains and penalties of perjury that this purchase has been made and

submitted in good faith and without collusion or fraud with any person. As used in this certification, the word

"person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other

organization, entity or group of individuals.

_______________________________________________________

Signature of Person Submitting Purchase Proposal

_______________________________________________________

Printed Name of Person Signing Purchase Proposal

_______________________________________________________

Company/Organization Name (If Applicable)

_______________________________________________________

Address

_______________________________________________________

Phone Number

_______________________________________________________

Date Signed

4

Van #

10

Year

2013

Make

Toyota

Model

Sienna AWD

Vin#

5TDJK3DC5FS095388

Color

White

Mileage 46,505

# of Keys 2

- Tires Fair to Good Condition

- 3 Minor Damages pics below

Commodity Codes

• NAICS 425120Wholesale Trade Agents and Brokers

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