Project Information

Bid Title

RFP for Green Acres Project

Issuing Agency

Orange County Water District

Location

California

Published Date

Mar 9, 2026

Closing Date

Apr 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP for Green Acres Project (GAP) Reservoir (RFP-25-009)

The Orange County Water District (“OCWD” or District) is seeking proposals from qualified and experienced firms to perform a structural inspection and provide an engineering assessment of the Green Acres Project (GAP) reservoir located in the City of Santa Ana. OCWD intends to evaluate the proposals received and enter into a Two-Year Professional Services Agreement (“Agreement”) with the qualified firm. The work is expected to commence on May 6, 2026. This Agreement will be for a minimum term of Two (2) years for the period from May 6, 2026 to May 5, 2028.

RFP Documents:

• RFP for Green Acres Project (GAP) Reservoir (RFP-25-009) – Posted 3/9/2026

Solicitation Schedule:

RFP Issued	Monday, March 9, 2026
Pre-Proposal Meeting	N/A
Questions Due Date	Wednesday, March 18, 2026 at 2:00PM PT
Proposals Due	Monday, April 6, 2026 at 2:00PM PT
Agreement Award Date	May 2026

For questions, please contact at procurement@ocwd.com .

Attachment Preview

ORANGE COUNTY WATER DISTRICT

REQUEST FOR PROPOSALS

RFP-25-009

FOR

Green Acres Project (GAP) Reservoir

ISSUED: Monday, March 9, 2026

PROPOSALS DUE:

Monday, April 6, 2026 at 2:00 PM PT

Section

TABLE OF CONTENTS

Page

1. INTRODUCTION _____________________________________________________________________ 1

2. SOLICITATION SCHEDULE _________________________________________________________ 1

2.1. Pre-Proposal Meeting_____________________________________________________________ 2

2.2. Questions Concerning Request For Proposals ___________________________________ 2

2.3. Deadline For Proposals ___________________________________________________________ 2

2.4. Pre-Submittal Activities___________________________________________________________ 3

3. PROJECT BACKGROUND AND DESCRIPTION______________________________________ 3

4. SCOPE OF SERVICES_______________________________________________________________ 3

5. GENERAL INFORMATION ___________________________________________________________ 3

5.1. Minimum Qualifications __________________________________________________________ 3

6. ELEMENTS OF PROPOSAL _________________________________________________________ 4

6.1 Part 1 - Statement of Qualifications _______________________________________________ 4

6.1.1 Title Page ______________________________________________________________________ 4

6.1.2 Cover letter_____________________________________________________________________ 5

6.1.3 Table of Contents ______________________________________________________________ 5

6.1.4 Experience and record of past performance. ___________________________________ 5

6.1.5 Project Team and Qualifications _______________________________________________ 5

6.1.6 Project Overview and Approach________________________________________________ 6

6.1.7 Additional Services ____________________________________________________________ 7

6.1.8 Man-Hour Estimate _____________________________________________________________ 7

6.1.9 OCWD Standard Agreement ____________________________________________________ 7

6.1.10 Statement of Insurance Compliance____________________________________________ 7

6.1.11 Billing __________________________________________________________________________ 7

6.1.12 Conflict of Interest _____________________________________________________________ 8

6.1.13 Equal Employment Opportunity And Affirmative Action Requirements_________ 8

6.2 Part 2 - Price Proposal (Separate Sealed Envelope)_______________________________ 8

7. PROPOSAL SUBMISSION REQUIREMENTS_________________________________________ 9

7.1. Proposal Format __________________________________________________________________ 9

7.2. Proposal Preparation Costs ______________________________________________________ 9

8. SELECTION PROCESS______________________________________________________________ 9

8.1. Project Approach and Schedule _________________________________________________ 10

TOC - ii

Section

TABLE OF CONTENTS

Page

8.2. Experience and Qualifications of the Project Manager ___________________________ 11

8.3. Experience of Firm and Other Project Team Members ___________________________ 11

8.4. Time Commitment of Key Staff __________________________________________________ 12

8.5. Record of Success on Recent Similar Project ___________________________________ 12

8.6. Man-Hour Estimate ______________________________________________________________ 13

9. SPECIAL CONDITIONS_____________________________________________________________ 13

9.1. RESERVATIONS _________________________________________________________________ 13

9.2. PUBLIC RECORDS ______________________________________________________________ 14

9.3. RIGHT TO CANCEL ______________________________________________________________ 14

9.4. ADDITIONAL INFORMATION_____________________________________________________ 14

9.5. PUBLIC INFORMATION __________________________________________________________ 14

List of Exhibits:

Exhibit A: Scope of Services

Exhibit B: Evaluation Criteria

Exhibit C: Services Agreement

List of Attachments:

Attachment No.1: RFP Submittal Checklist

TOC - iii

OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir

The Orange County Water District (“OCWD” or District) is seeking proposals from

qualified and experienced firms to perform a structural inspection and provide an

engineering assessment of the Green Acres Project (GAP) reservoir located in the City

of Santa Ana. OCWD intends to evaluate the proposals received and enter into a Two-

Year Professional Services Agreement (“Agreement”) with the qualified firm. The work is

expected to commence on May 6, 2026. This Agreement will be for a minimum term of

Two (2) years for the period from May 6, 2026 to May 5, 2028. The Agreement will be

monitored closely for acceptable services rendered throughout the Agreement term.

OCWD will have the option to terminate the contract in whole or in part during the

Agreement term, for any reason or no reason, without penalty, upon notice. The proposer

will not be entitled to lost profits or any other compensation not earned prior to the time

of termination.

This Request for Proposal (“RFP”) describes the required scope of services, the

information that must be included in the proposal, and the proposal selection process.

Proposers are encouraged to carefully review this RFP in its entirety prior to submitting

their proposals. Failure to submit information in accordance with these requirements and

procedures may be cause for disqualification.

1. INTRODUCTION

The OCWD is an internationally recognized leader in the water industry that was formed

in 1933 by the California State Legislature which entrusted OCWD to guard and protect

the region’s groundwater basin and limited water supply. OCWD’s mission is to provide

a reliable supply of high-quality water that is sourced in an environmentally responsible

manner to the more than 2.5 million residents and businesses within the 270 square mile

service area of Orange County, California that OCWD serves. OCWD manages three of

Southern California’s greatest water supplies, this includes protecting rights to the Santa

Ana River, managing and replenishing the Orange County Groundwater Basin, and

operating and maintaining the Groundwater Replenishment System (GWRS), the world’s

largest advanced water purification system for potable water reuse. More information

regarding the OCWD can be found at www.ocwd.com.

2. SOLICITATION SCHEDULE

The solicitation schedule is summarized in the table below. OCWD reserves the right to

modify the schedule below at its discretion. Proper notification changes will be made to

interested proposers.

RFP Issued

Pre-Proposal Meeting

Questions Due Date

Interviews (Week of)

Proposals Due

Agreement Award Date:

Monday, March 9, 2026

N/A

Wednesday, March 18, 2026 at 2:00 PM PT

N/A

Monday, April 6, 2026 at 2:00 PM PT

May 2026

Orange County Water District

Green Acres Project (GAP) Reservoir

RFP-25-009

Monday, March 9, 2026

Page 1 of 11

OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir

2.1. Pre-Proposal Meeting

There will be no mandatory pre-proposal meeting.

2.2. Questions Concerning Request For Proposals

All questions regarding the RFP must be submitted in writing before the deadline due

date of Wednesday, March 18, 2026 at 2:00 PM PT. All questions must be titled

“Question – RFP-25-009 GAP Reservoir”. Responses to questions received from

prospective proposers will be formally documented in a Question and Answer (Q&A) table

that will be posted on the OCWD website: https://www.ocwd.com/working-with-us/rfp-

contracts/. The Q&A table will be updated regularly as questions are received from

prospective proposers. Questions received after the questions due date will not be

considered.

Attention: Ashlie Palamara, Contracts Administrator

Email: procurement@ocwd.com

2.3. Deadline For Proposals

Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be

received in a sealed envelope by OCWD no later than Monday, April 6, 2026 at 2:00 PM

PT or such later time that OCWD may announce by an addendum at any time prior to the

proposal deadline. The envelope shall be plainly marked on the exterior “Proposal for

RFP-25-009 Green Acres Project (GAP) Reservoir” and with the name, company

name, and address of the proposer.

Proposals must be mailed or delivered in person or via courier services at the District

office listed below. To deliver submittal packages in person or via courier, please notify

the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped

upon receipt at the receptionist desk.

Orange County Water District

Administration Office Building

Attention: Ashlie Palamara, Contracts Administrator

Address: 18700 Ward Street

Fountain Valley, CA 92708

It is the Proposer’s responsibility to ensure that proposals are received prior to the

submittal deadline. Proposal packages should also include all signed Acknowledgment

of Addendum forms that may be issued by OCWD as part of this RFP process, as further

described below. Proposals received after the deadline will not be considered under any

circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The

OCWD will not be responsible for the proper identification and handling of any proposals

submitted incorrectly. Only responses properly submitted to OCWD will be considered.

OCWD reserves the right to reject any and/or all responses received. There will be no

formal opening of the proposals.

Orange County Water District

Green Acres Project (GAP) Reservoir

RFP-25-009

Monday, March 9, 2026

Page 2 of 11

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services

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