Project Information

Bid Title

Hollywood Amd Treatment Plant Electrical Maint

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 23, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065903

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/23/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065903	Solicitation/Project Title:	Hollywood AMD Treatment Plant Electrical Maint
Description:	On-call electrical maintenance for the Hollywood Acid Mine Drainage Treatment Plant.

Department Information
Department/Agency:	Department of Environmental Protection	Delivery Location:	10267 Tyler Road  Pennfield  Pa15849
County:	Clearfield	Duration:	07/01/2026-06/30/2028

Contact Information
First Name:	Jeannine	Last Name:	Estok
Phone Number: (XXX-XXX-XXXX)	814-472-1806	Email:	jestok@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/23/26
Solicitation Due Date:	04/30/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	04/30/26	Solicitation Opening Time:	2:30 PM
Opening Location:
No. of Addendums:	0
Amended Date:	04/23/26

Related Solicitation Files

Original Files 01. Hollywood Electrical Maintenance Specs.pdf 01a. Hollywood Location Map - Attachment A.pdf 02. Attachment B - Bid Award.doc 03. Attachment C - Steel Products Procurement Act and Trades Practices Act.pdf 04. Attachment D - Build America Buy America Act.pdf 04a. Davis Bacon Wages - Clearfield County.pdf 05. Terms and Conditions.pdf 06. Federal Requirements 10.1.24.pdf

Attachment Preview

HOLLYWOOD ABANDONED MINE DRAINAGE TREATMENT PLANT

SPECIFICATIONS

ELECTRICAL MAINTENANCE

I. SCOPE OF WORK

This agreement is for furnishing all necessary labor and material, on an "on-call" basis, to

maintain electrical equipment at the Hollywood Abandoned Mine Drainage (AMD)

Treatment Plant located in Clearfield County, in accordance with the terms of this

Invitation to Bid. The plant is located at 10267 Tyler Road, Penfield, PA 15849. A

location map can be found in Attachment A.

Questions regarding the technical aspects of this bid should be directed to

Craig Treese, P.E., AMD Design and Operations Unit, at 814-472-1845. Questions

regarding the bidding or contracting procedures should be directed to Jeannine Estok at

814-472-1806.

II. CONTRACT TASKS

When so requested, the Contractor shall provide service within twenty-four (24) hours,

unless notified that an emergency exists which requires immediate attention to keep the

facility in operation. In the event of an emergency, service shall be provided within

three (3) hours.

The following are examples of services and equipment to be serviced that may be

required under the contract: troubleshooting to identify and repair electrical malfunctions

or issues affecting the performance of overload relays, variable frequency drives, motors,

treatment chemical level sensors, treatment plant call-out systems, heaters, lights and any

other treatment plant equipment. Services could also include the installation of new or the

upgrading of existing electrical service to support new or upgraded equipment for

treatment plant operations.

The Contractor shall provide non-emergency and emergency type service to keep all

electrical equipment in operation. If non-emergency service is not provided within

twenty-four (24) hours after direct verbal or telephone notification from the

Commonwealth, or if emergency service is not provided within three (3) hours after

direct verbal or telephone notification from the Commonwealth, the Commonwealth has

the right to secure the same service from another source and the Contractor shall pay to

the Commonwealth all expenses incurred over the unit prices bid. A major plant

shutdown defined by the plant supervisor shall constitute an emergency service request.

If emergency service is required during normal work hours on a holiday, Premium Labor

Rates can be used. Holidays shall consist of seven (7) days being: New Years Day,

Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and

Christmas Day and shall be the day that the holiday is observed.

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The Contractor hereby convenants, contracts, and agrees to furnish all necessary labor,

materials, and equipment, and to perform all the work and labor required herein in an

expeditious, substantial, and workmanlike manner in accordance with the bid proposal

and all pertinent documents found in the agreement.

III. CHANGES TO EQUIPMENT; REPAIR PARTS AND MATERIALS; MILEAGE

In the event the Commonwealth's equipment is altered, modified, changed or if any

equipment is added, moved within the premises or moved to other premises, this

agreement may be modified in writing or terminated.

The charges for labor required at the Contractor’s shop to fabricate or repair parts

requested by the Department will be reimbursable, providing the Contractor supplies an

estimate of the time required to conduct the shop work and which will not be exceeded

without prior approval of the Department. The charges for work performed at the

Contractor’s shop will be paid at the same rates as for work performed at the job site.

For parts and materials, the Department shall reimburse the Contractor for its actual cost

for obtaining the parts and materials, and handling and administrative expenses actually

and reasonably incurred to obtain the parts and materials, such handling and

administrative expenses not to exceed ten percent (10%) of the cost of obtaining the parts

and materials. Such handling and administrative expenses must be clearly identified as

such on the invoices submitted for reimbursement. Copies of parts and materials invoices

shall be submitted as backup to the Contractor’s invoices.

Mileage shall be for actual mileage to and from the work site for an amount not to exceed

200 miles round trip per service to the plant.

Payment for mileage shall be reimbursed at the Commonwealth of Pennsylvania rate

which is equal to the higher Privately Owned Vehicle (POV) Mileage Reimbursement

rate established by the U.S. General Services Administration (GSA) as found in the

Federal Travel Regulation Bulletin at www.gsa.gov. The Contractor shall be paid the

current rate effect on the date(s) of travel.

Invoices for mileage should show the actual mileage times the GSA rate in effect on that

date. That amount will be entered as the quantity submitted for payment.

The maximum amounts for mileage and materials, as set forth in the Contract shall not be

exceeded without prior written approval of the Commonwealth.

IV. INSURANCE REQUIREMENTS

The Contractor shall purchase and maintain at its expense the following types of

insurances, issued by companies acceptable to the Commonwealth.

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1. Workmen’s Compensation Insurance sufficient to cover all of the employees of

the Contractor working to fulfill this Contract.

2. Comprehensive General Liability Insurance, including bodily injury and property

damage insurance, to protect the Commonwealth and the contractor from claims

arising out of the performance of the contract. The amount of bodily injury

insurance shall not be less than $500,000 for injury or death of persons per

occurrence. The amount of property damage insurance shall not be less than

$500,000 per occurrence.

3. Automotive Liability Insurance, including bodily injury and property damage

insurance, to protect the Commonwealth and the contractor from claims arising

out of the performance of the contract. The amount of bodily injury insurance

shall not be less than $500,000 for injury or death of persons per occurrence. The

amount of property damage insurance shall not be less than $500,000 per

occurrence.

The required insurances shall be of the Contractual Liability type and the named insured

party shall include the Commonwealth of Pennsylvania. The insurance shall not contain

any endorsements or any other form designed to limit and restrict any action by the

Commonwealth, as an additional insured, against the insurance coverage in regard to the

work performed by the Contractor. Prior to the commencement of work under this

Contract, the Contractor must provide the Commonwealth with current Certificates of

Insurance. These Certificates shall contain a provision that coverage afforded under the

policy shall not be cancelled or changed until at least thirty (30) days written notice has

been given to the Commonwealth.

V. BID AWARD:

Bid Award shall be to the lowest responsive and responsible bidder meeting all

requirements in accordance with Attachment B – Bid Award. The bidder must bid on

all line items and shall complete Attachment B – Bid Award and electronically attach it

to the bid submission via www.emarketplace.state.pa.us.

DEP is not responsible for the maintenance of the eMarketplace website.

The Department of General Services Supplier Service Center is available to assist

vendors with registration, bidding and account management. For questions regarding

registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call

(877) 435-7363, choose Option 1. For questions regarding bidding help, send an email to

srmhelp@pa.gov or call (877) 435-7363, choose Option 2.

DEP is not responsible for the support or functionality of any DGS website.

All bids shall be submitted electronically ONLY before closing date and time.

Bid closing date and time: 2:00 p.m., Thursday, April 30, 2026.

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VI. CONTRACTOR QUALIFICATIONS

After bid opening and prior to award, the Contractor shall provide documentation of

experience in providing the specified services in the scope of work. The Department

reserves the right to review this documentation and request three (3) references to verify

the Contractor’s experience and qualifications.

VII. CONTRACT QUANTITIES

The quantities herein are estimated only and may increase or decrease depending upon

the needs of the Department. Contractor shall be reimbursed at the unit price bid for

actual work performed.

VIII. CONTRACT TERM

The Contract shall commence July 1, 2026 and terminate June 30, 2028. Further, the

parties hereto may agree to renew this agreement for up to three (3) additional

consecutive annual terms, with a final termination date of June 30, 2031, upon the same

terms and conditions herein. The Department will give the Contractor at least

ninety (90) days written notice of its desire to renew for an additional term. If the

Contractor does not wish to renew, they must notify the Department in writing no later

than ten (10) days after receipt of the Department’s notice of desire to renew.

The Contractor may increase the contract unit prices by a maximum of

three percent (3%) of the unit price in effect at the time of the renewal term. The

Contractor shall give the Department at least ninety (90) days written notice if increases

are to be applied.

IX. CONTRACT REQUIREMENTS

The Contractor shall complete and submit Attachment B – Bid Award.

The contractor shall comply with Attachment C – Steel Products Procurement Act and

Trade Practices Act.

The contractor shall comply with Attachment D – Build America, Buy America Act.

The contractor and any subcontractors must comply with the Davis-Bacon Act

(40 U.S.C. 3141-3144, and 31463148) as supplemented by the Department of Labor

regulations (29 CFR part 5 entitled “Labor Standards Provisions Applicable to Contracts

Covering Federally Financed and Assisted Construction”).

X. PAYMENT TERMS

Payment shall be made on a reimbursement basis. The Contractor shall submit invoices

within thirty (30) days. The Contractor’s representative and the Commonwealth’s

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representative will compare records of the work performed on each service call and

indicate their agreement to the hours of labor and the material furnished by their

signatures on the Contractor’s work order. The Contractor shall furnish copies of the

work orders involved with each invoice submitted for payment.

The charges for labor shall be for services rendered on the job site and shall include the

actual travel time to and from the job site for the electrician and helper, with travel time

being limited to a maximum of two (2) hours per day per person for services.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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