Project Information

Bid Title

Traffic Signal Maintenance Services

Issuing Agency

North Middleton township

Location

Pennsylvania

Published Date

Feb 4, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-01
Bid Title:	Traffic Signal Maintenance Services
Category:	Bid Posting
Status:	Open

Description: Traffic Signal Maintenance Bid Packet Publication Date/Time: 2/3/2026 7:30 AM Closing Date/Time: 2/19/2026 4:00 PM Bid Opening Information: February 19, 2026 at 6:00 pm Related Documents: Traffic Signal Maintenance Bid Packet 2026

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SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

TRAFFIC SIGNAL MAINTENANCE SERVICES

FOR

NORTH MIDDLETON TOWNSHIP

Issued

February 3, 2026

Proposals for items covered by these Specifications must be received by the

Township Manager, 2051 Spring Road, Carlisle, PA 17013, before 4:00

P.M., EST, February 19, 2026. Bids shall be publicly opened and read on

February 19, 2026, at 6:00 p.m.

Township Contact Name: John M. Epley, Township Manager

Telephone: 717-243-8550

Email: manager@nmiddleton.com

Proposal Submitted By:

_____________________________________

_____________________________________

_____________________________________

_____________________________________

NOTICE – SEEKING PROPOSALS

North Middleton Township is accepting sealed bids for:

TRAFFIC SIGNAL MAINTENANCE SERVICES

A complete proposal packet may be obtained from:

John M. Epley, Township Manager

North Middleton Township

2051 Spring Road

Carlisle, PA 17013

Phone: (717) 243-8550

The Contract involves the competitive solicitation of Traffic Signal Maintenance Services.

The Township Board of Supervisors intends to award a two (2) year contract, with a Township option to

extend for one additional twelve (12) month period, to the overall lowest responsible bidder, as determined

by the Township Board of Supervisors in the best interest of North Middleton Township.

An anti-collusion affidavit in the form of PennDOT Form 7126 is required for this Bid.

While Bidders may make comments to clarify their bid, Bidders cannot change, modify, delete or make

additions to the wording to any of the Bidding Documents, including the Agreement. Unauthorized conditions,

exceptions, limitations, or provisions attached to a bid may be cause for rejection of the bid. Alterations by

erasure or interlineation must be explained or noted in the bid over the signature of the Bidder. Any questions

regarding the Bidding Documents shall be submitted as Requests for Interpretation and the Bidding

Documents may only be modified by Addendum issued by the Township prior to the Bid opening date.

The Board of Supervisors of North Middleton Township reserves the right to reject any or all bids; to waive

any defects, errors, omissions, irregularities or informalities in a Bid or the Bid procedure; and to accept any

Bid which it may deem to be for or in the best interest of North Middleton Township.

Bids will be received at the above address until 4:00 p.m., on February 19, 2026. Any Bid received after

said date and time will be returned unopened. All bids must be in a sealed envelope clearly marked “Bid for

North Middleton Township”, bearing the name of the bidder and “Traffic Signal Maintenance Services”. If

the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate

envelope with the notation “BID ENCLOSED” on the face of it. Please mail bids to Attention: John M.

Epley, Township Manager, 2051 Spring Road, Carlisle, PA 17013.

Any Bidder and any member of the public may be present at the bid opening on February 19, 2026, at 6:00

p.m.

The Township Board of Supervisors reserve the right to formally accept a Bid and award a Contract by public

announcement at a regular meeting of the Township Board of Supervisors.

North Middleton Township is an Equal Opportunity Employer. Minority and women owned business and

those defined as SERB’s under State regulations are encouraged to submit proposals.

INSTRUCTIONS TO BIDDERS & GENERAL TERMS AND CONDITIONS

TRAFFIC SIGNAL MAINTENANCE SERVICES

INSTRUCTIONS TO BIDDERS

1. Project Overview

North Middleton Township (the “Township) is seeking bids from qualified bidders for the general

maintenance, service, and repair of traffic control signals located in North Middleton Township (the

“Work”), as further described in the Specifications herein.

2. Bidding Documents and Contract Documents

The Bidding Documents include the following documents:

• Notice / Advertisement

• Instructions to Bidders & General Terms and Conditions

• Statement of Bidder’s Qualifications

• Non-Discrimination Notice

• Bidder Affidavit

• Anti-Collusion Affidavit

• Receipt of Confirmation of Bidding and Contract Documents

• Agreement

• Affidavit RE Accepting Provisions of the Workman’s Compensation Act

• Specifications

• Addenda (if released by Township)

• Receipt of Addenda (if Addenda is released by the Township)

3. Copies of Bidding Documents

A complete set of Bidding Documents may be obtained by the Bidder at:

North Middleton Township, 2051 Spring Road, Carlisle, PA 17013

The Bidding Documents may also be obtained electronically at www.nmiddleton.com.

Complete sets of the Bidding Documents shall be used in preparing the Bid. The Township does not

assume responsibility for any errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents.

4. Contractor

The successful bidder will be known as the Contractor. The successful Bidder to whom a contract is

awarded (the “Agreement”) will be required to comply with all applicable federal and state laws, rules,

regulations, orders and approvals, and all applicable Township ordinances, rules and regulations.

5. Qualifications of Bidders

The Contractor shall provide an outline of their qualifications to show sufficient knowledge, capability

and skill in order to perform the maintenance, service, and repair obligations as outlined in these

specifications. The Contractor shall be prequalified by the Pennsylvania Department of Transportation in

the installation and repair of Traffic Signals and shall employ only Certified Signal Technicians, certified

by the International Municipal Signal Association.

Each Bid must contain evidence of Bidder’s qualification to do business in the Commonwealth of

Pennsylvania, or covenant to obtain such qualification prior to and as a condition of the award for the

Contract.

No bid will be accepted from, nor will any contract be awarded to, any person who is in arrears with the

Township upon debt or contract, or who is in default as surety or otherwise, upon any obligation to said

Township or whose Work has heretofore proved unsatisfactory or dilatory.

6. Examination of Contract Documents and Site

6.1 It is the responsibility of each Bidder before submitting a Bid to:

6.1.1 Examine and carefully study these Bidding Documents, including any Addenda;

6.1.2 Visit the site and become familiar with and be satisfied as to the general, local, and site

conditions that may affect cost, progress, performance, and furnishing of the Work;

6.1.3 Consider all federal, state, and local laws and regulations that may affect cost, progress,

performance, and furnishing of the Work;

6.1.4

Correlate the information known to Contractor, information and observations obtained from

visits to the site, reports, and drawings identified in the Bidding Documents and all additional

examinations, investigations, explorations, tests, studies, and data with the Bidding

Documents; and

6.1.5 Promptly notify the Township of all conflicts, errors, ambiguities, or discrepancies that

Contractor has discovered in the Bidding Documents.

The Township shall, at its convenience, make facilities accessible to each bidder and staff for this

purpose. Failure to arrange for inspection may disqualify bidder.

6.2 Information and data shown or indicated in the Bidding Documents with respect to existing

Underground Facilities at or contiguous to the site is based upon information and data furnished to

the Township by the owners of such Underground Facilities or others, and the Township does not

assume responsibility for the accuracy or completeness thereof.

6.3 Before submitting a Bid, each Bidder shall be responsible to obtain such additional or supplementary

examinations, investigations, explorations, tests, studies, and data concerning conditions (surface,

subsurface, and Underground Facilities) at or contiguous to the site or otherwise which may affect

cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means,

methods, techniques, sequences or procedures of construction to be employed by Bidder and safety

precautions and programs incident thereto or which Bidder deems necessary to determine its Bid for

performing and furnishing the Work in accordance with the time, price, and other terms and conditions

of the Bidding Documents.

7. Interpretations and Addenda

Any questions or requests for interpretation of any provision of the Bidding Documents shall be made to

John Epley, Township Manager at (717) 243-8550 or manager@nmiddleton.com at least five (5) days

prior to the submission deadline.

The Township may issue an Addendum if deemed necessary by the Township to address or clarify the

Bidding Documents prior to the submission deadline. Questions received after five (5) days prior to the date

for opening Bids may not be answered. Only questions answered by formal written Addenda will be

binding. Oral statements, interpretations or clarifications will not be binding or legally effective. A Bidder

who fails to acknowledge receipt of any such Addendum with its Bid, as documented in a “Receipt of

Addenda” form will be construed as though the Addendum had been received and acknowledged.

Bidders may provide comments to clarify or describe their technical offer, but Bidders cannot

change, modify, delete or make additions to the wording to any of the Bidding Documents.

Unauthorized conditions, exceptions, limitations, or provisions attached to the bid may be cause

for rejection of the bid. Any questions regarding the Bidding Documents shall be submitted as a

request for interpretation and the Bidding Documents may only be modified by Addendum issued by

the Township prior to the Bid opening date.

8. Security

RESERVED

9. Liquidated or Other Damages

Provisions for liquidated and other damages, if any, are set forth in the Agreement.

10. Substitutions and “Or Equal” Items

Bids shall be based on products, materials, equipment, and methods covered in the Specification and

shown on any drawings included. When a specification includes the name or names of manufacturer(s),

Bids shall be based on a product which: (1) meets all Specification requirements; and (2) is produced by

one of the manufacturers specifically named in the Specifications for that particular Product.

Requests for substitutions, or for “or Equal” of those specified in the Specifications, will be considered

by the Township if submitted in writing at least five (5) days prior to the Bid opening date. The burden

of proof of the merit of the proposed item is upon the Bidder. The Township’s decision of approval or

disapproval of a proposed item will be final. If the Township approves any proposed item, such approval

will be set for in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals

made in any other manner.

11. Public Works Employment Verification Act

The contractor shall comply with the Pennsylvania Public Works Employment Verification Act (Act 127

of 2012), as it relates to public works contractors requiring to verify that newly hired employees are

authorized to work in the United States, for certain public works contracts estimated to be in excess of

One Hundred Thousand Dollars ($100,000.00). In the event the amount of the bid is in excess of One

Hundred Thousand Dollars ($100,000.00) the Bidder is required to submit a completed Public Works

Employment Verification Form to the Township as a condition of award of the Contract.

12. Proposal Form

The Bid price of each item on the Proposal form must be stated in numerals and, if required, in words.

Subject to the Township’s right to correct a Bidder’s mathematical totals, a discrepancy between the word

and numeral for a particular item will be resolved in favor of the word.

The Proposal Form (hereinafter the “Bid”) of an individual must be signed by the individual person. The

Bid of a partnership must state the names of each partner and it must be signed by at least one partner.

The Bid of a corporation must show the State of incorporation and must be signed by the President, Vice

President, or any other employee duly authorized pursuant to a corporate resolution. Bids signed by

employees other than the President or Vice President shall include a resolution demonstrating that

employee is indeed authorized to act on behalf of and to bind the corporation. The Bid of an LLC must be

signed by an authorized member of the LLC, with the signature witnessed. All names must be typed or

Commodity Codes

• NAICS 541330Engineering Services

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