Project Information

Bid Title

Facilities, Maintenance, and Transportation Supplemental

Issuing Agency

Birdville Independent School District

Location

Texas

Published Date

Feb 14, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

015-26

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Competitive Sealed Proposals
Status	Issued
Number	015-26 (Facilities, Maintenance, and Transportation Supplemental)
Issue Date & Time	2/13/2026 10:00:00 AM (CT)
Close Date & Time	3/20/2026 02:00:00 PM (CT)
Question Cut Off Date	3/13/2026 12:00:00 AM (CT)
Notes	PURPOSE In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Facilities, Maintenance, and Transportation supplies, equipment, services . Based on the {2024-2025} expenditure, the total estimated contract on an annual basis $4,132,721 , the catalog portion of this contract includes services and items that are subject to the maximum purchasing limits established by CH Legal and BISD Board Policy. This is a supplemental proposal that will not take the place of existing active RFCSP's, but allow for additional opportunities for the award of vendors within these categories. CONTRACT TERM AND RENEWALS This proposal shall be effective from May 1st, 20 26 t h rough April 30th, 2027. The District and Proposer may, upon mutual consent, extend the contract for four (1) additional one-year periods (not to exceed a total of 5 years ) upon written request of the Proposer presented not later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period. An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5668 or by email bisd.purchasing@birdvilleschools.net.

Contact Information

Name	DENISE PANICE ASSISTANT DIRECTOR OF PURCHASING
Address	8555 Airport Freeway North Richland Hills, TX 76180 USA
Phone	(817) 547-5668
Fax
Email	DENISE.PANICE@BIRDVILLESCHOOLS.NET

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9076630

Bid Attachments

File Name	Description	File Size
Campus List 2025 - 2026.pdf (please login to view this document)	2025-2026 Campus Locations	122 KB	338206	7201020
BISD Standard Terms and Conditions (Updated April 2023).pdf (please login to view this document)	Standard Terms and Conditions	270 KB	338206	7201029
2025-26 Instructional Calendar-approved022725.pdf (please login to view this document)	Instructional Days	364 KB	338206	7201035
fw9.pdf (please login to view this document)	W9	137 KB	338206	7201040
CIQ2021.pdf (please login to view this document)	Conflict of Interest	48 KB	338206	7201044
1295_With_Instructions and video help links.pdf (please login to view this document)	1295 Instructions	2.11 MB	338206	7201049

Attachment Preview

015-26

Facilities, Maintenance, and Transportation Supplemental

Issue Date: 2/13/2026

Questions Deadline: 3/13/2026 12:00 AM (CT)

Response Deadline: 3/20/2026 02:00 PM (CT)

Contact Information

Contact: DENISE PANICE ASSISTANT DIRECTOR OF PURCHASING

Address: Purchasing

1

8555 Airport Freeway

North Richland Hills, TX 76180

Phone: (817) 547-5668

Email: DENISE.PANICE@BIRDVILLESCHOOLS.NET

Page 1 of 33 pages

Deadline: 3/20/2026 02:00 PM (CT)

015-26

Event Information

Number:

015-26

Title:

Facilities, Maintenance, and Transportation Supplemental

Type:

Request for Competitive Sealed Proposals

Issue Date:

2/13/2026

Question Deadline: 3/13/2026 12:00 AM (CT)

Response Deadline: 3/20/2026 02:00 PM (CT)

Notes:

PURPOSE

In order to be in compliance with federal, state and local purchasing laws, the

Birdville Independent School District (BISD) is soliciting competitive sealed

proposals for Facilities, Maintenance, and Transportation supplies, equipment,

services. Based on the {2024-2025} expenditure, the total estimated contract on an

annual basis $4,132,721, the catalog portion of this contract includes services and

items that are subject to the maximum purchasing limits established by CH Legal

and BISD Board Policy. This is a supplemental proposal that will not take the place

of existing active RFCSP's, but allow for additional opportunities for the award of

vendors within these categories.

CONTRACT TERM AND RENEWALS

This proposal shall be effective from May 1st, 2026 through April 30th, 2027. The

District and Proposer may, upon mutual consent, extend the contract for four (1)

additional one-year periods (not to exceed a total of 5 years) upon written request of

the Proposer presented not later than forty-five (45) days prior to the expiration of the

contract. The rates can be adjusted upward or downward based on the price change

specifications on the anniversary date if agreeable to the district. If agreement

cannot be reached, the contract is terminated at the end of the current contract

period.

An additional ninety (90) day transitional period shall be added to the end of the

contractual agreement if desired by the district. The contractual prices, terms and

conditions shall remain in force during the transitional period.

PROPOSAL SUBMISSION

Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed

responses will be considered. The preferred method of delivery is through the e-bid

system; however, paper responses will be accepted in the Purchasing Department

prior to the due date and time. To receive a paper version, please contact

Purchasing via phone 817-547-5668 or by

email bisd.purchasing@birdvilleschools.net.

Ship To Information

Address: BISD Distribution Center

8641 Airport Fwy

North Richland Hills, TX 76180

Phone: (817) 547 x3950

Billing Information

Address: Accounts Payable

Accounts Payable

8555 Airport Fwy

North Richland Hills, TX 76180

Phone: 817 (547) 5638

Fax: 817 (547) 5548

Page 2 of 33 pages

Deadline: 3/20/2026 02:00 PM (CT)

015-26

Email: accounts.payable@birdvilleschools.net

Bid Attachments

Campus List 2025 - 2026.pdf

2025-2026 Campus Locations

BISD Standard Terms and Conditions (Updated April 2023).pdf

Standard Terms and Conditions

2025-26 Instructional Calendar-approved022725.pdf

Instructional Days

fw9.pdf

W9

CIQ2021.pdf

Conflict of Interest

1295_With_Instructions and video help links.pdf

1295 Instructions

View Online

View Online

View Online

View Online

View Online

View Online

Requested Attachments

2021 - 2022 W9

(Attachment required)

A blank version of this form can be found in the attachments tab.

Conflict of Interest

(Attachment required)

A blank version of this form can be found in the attachments tab.

Form 1295

Catalog/Price Sheet

CIO

Certificate of Insurance

Bid Attributes

1 Introduction

There are 89 Attributes/Sections (including this one) associated with this solicitation. Some are notes and do not

require a response, but most require a response. ***Please select each page on the right-hand side of the blue bar

below (at the bottom of this list of attributes) in order to view the next page of Attributes.***

2 District Background Information

The District currently has nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools

that will need to be serviced.

Birdville ISD is the fifth-largest school district in northeast Tarrant County, with more than 24,300 students. The

District’s 31 campuses serve the community of Richland Hills and portions of Haltom City, Hurst, North Richland Hills,

Watauga, Colleyville and Fort Worth.

Additional information concerning the District may be obtained at www.birdvilleschools.net.

Page 3 of 33 pages

Deadline: 3/20/2026 02:00 PM (CT)

015-26

3 Must Attach

Make sure to upload all required documents and forms to the "Response Attachments" tab.

To attach documents to your response, after you have completed each one and saved them to your computer,

select the option "RESPONSE ATTACHMENTS". Then, click "New" (blue letters, top left). Then, "Select File", and

choose the document you need to attach. Enter a "Description" and then select "Save". Finally, select "Download"

to verify that you have attached the correct file.

4 Inquiries and/or Clarifications

Any questions pertaining to the solicitation procedures and/or specifications should be emailed to the Purchasing

Department contact person listed on the Event Details Tab on or before the question ending date. As of the

Issuance date of this solicitation and continuing until the final date for submission of responses, contact with BISD

employees or BISD Board Members, except for staff members of the Purchasing Department, is strictly prohibited.

All personnel representing BISD are specifically directed not to hold meetings, conferences or technical discussions

with any vendor for purposes of responding to this solicitation other than those pre-proposal meetings expressly

stated in the specifications. Any vendor found to be acting in any way contrary to this directive may be disqualified

from entering into any contract that may result from this solicitation.

5 Successful Solicitation Response Submittal

All responses must be SUCCESSFULLY submitted before the due date and time regardless of your organization's

ability to submit online. It is the supplier's sole responsibility to ensure that solicitation documents successfully arrive

before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web,

which is comprised of systems that are completely out of the District's control. It is highly recommended that the

suppliers allow themselves enough time to complete a successful submission.

6 Delivery Time/Specific Instructions

Deliveries will be accepted at the BISD Warehouse located at 8641 Airport Fwy, North Richland Hills, TX 76180

between 8:00 AM - 3:00 PM, Monday through Thursday with the exception of school holidays.

I agree

(Required: Check if applicable)

7 Selection Criteria

The District reserves the right to award this RFCSP to a single Proposer, multiple Proposers, each line item

separately, or in any combination it determines to be in the best interest of the District. If the Proposer chooses to

bid/propose “all or none” or is not agreeable to multiple or split awards, it must be noted on the

Deviation/Compliance attribute.

Regardless of the award of RFCSP hereunder, the District retains the right to purchase the same or similar

materials or items from other sources should it be determined that doing so would be in the District's best interest.

Based upon the proposal material submitted, the following criteria will be used in evaluation.

Extensions of unit prices shown will be subject to verification by the district. In case of variation between the unit

price and the extension, the unit price will be considered to be the proposal.

Per Texas Education Code, Subchapter B, Sec. 44.031 (b) *ALL CONTENTS PROVIDED IN THIS

SOLICITATION, WILL BE CONSIDERED AS AN EVALUTION FACTOR

All catalog discount vendors and service vendors who receive an evaluation score of 70 points and above who

have completed all required documents will be recommended for award. Line item awards will be evaluated based

on highest rated vendor per line item.

EVALUATION FACTORS

PERCE

NTAGE

OF

POINTS

Page 4 of 33 pages

Deadline: 3/20/2026 02:00 PM (CT)

015-26

A. The Purchase Price - Fees and Associated Costs

51%

B. The reputation of the Proposer and the Proposer’s goods or services – Based on demonstrated

expertise and experience; references (availability of contract items, reliability of deliveries, condition of

delivered product and wholesomeness, accurate invoices)

20%

C. The quality of the Proposer’s goods or services – ability to perform all requirements and unique

abilities of the Proposer

1%

D. The extent to which the services meet the district’s needs (based on ability to meet delivery

schedule, lead time for orders, offer products specified)

22%

E. The Proposer’s past relationship with the District

5%

F. The impact on the ability of the district to comply with laws and rules relating to historically

underutilized businesses; "Federal Requirements for Procurement and Contractracting in compliance

1%

with the six affirmative steps."

G. The total long term cost to the District to acquire the Proposer’s goods or services

0%

H. For a contract for goods and services, other than goods and services related to

telecommunications and information services, building construction and maintenance, or instructional

materials, whether the Proposer or the Proposer's ultimate parent company or majority owner:

0%

a. has its principal place of business in this state; or

b. employs at least 500 persons in this state

I. Any other relevant factor specifically listed in the request for bids or proposals

0%

I agree

(Required: Check if applicable)

81

SECTION 1.0 - PROPOSAL REQUIREMENTS

9 Contract Administrator

All communications regarding this RFCSP must be coordinated through the BISD contract administrator. The

designated contract administrator during the RFCSP process shall be:

Denise Panice

Assistant Director of Purchasing

Birdville ISD

8555 Airport Freeway

North Richland Hills, TX 76180

Questions may be submitted through the Questions tab in Ionwave. Any written information given to one proposer

concerning a RFCSP will answered through Ionwave to all proposers via email. All questions and answers will be

published and provided to all potential proposers as soon as possible. Proposer shall have no contact with other

District staff or board members without permission from the designated contract administrator. Failure to adhere to

this requirement will result in disqualification of the Proposer from further consideration.

Page 5 of 33 pages

Deadline: 3/20/2026 02:00 PM (CT)

015-26

Commodity Codes

• NAICS 561210Facilities Support Services

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