Project Information

Bid Title

Request for Proposal -Kenneth Avenue, Boyd, Melvin, & Vale Dr Transmission Line Replacement Project

Issuing Agency

Carmichael Water District

Location

California

Published Date

Nov 19, 2025

Closing Date

Dec 23, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal -Kenneth Avenue, Boyd, Melvin, & Vale Dr Transmission Line Replacement Project
Category:	Water Line Project
Status:	Open
Bid Recipient:	gregn@carmichaelwd.org; engineering@carmichaelwd.org

Description: General Information: The Carmichael Water District (District) is an Irrigation District, founded in 1916, operating under the State of California Water Code. The District provides domestic water to an estimated service area population of 37,897 customers via approximately 11,800 water service connections in Sacramento County. The Carmichael Water District Garfield Transmission Line Replacement Project is within Carmichael, CA. The project includes a section of water transmission line on Kenneth Avenue at Carmichael Way, Boyd and Melvin Drives, and Vale Drive. Along Kenneth Avenue and Carmichael Way approximately 2,700-feet of new ductile iron pipe will be installed. As well as, 4 new fire hydrant installations, 32 metered service reconnections, and 3 tie-in connections to the existing water system. The Boyd and Melvin Drives portion includes approximately 1200-feet of new ductile iron water main. This portion also includes 47 metered service reconnections, 2 new fire hydrant installations, and 2 tie-in connections to the existing water system. The Vale Drive portion will include about 1000-feet of new DIP, 23 metered service reconnections, and 1 new fire hydrant. Purpose of RFP: The purpose of this Request for Proposal (RFP) is for the District to retain professional engineering services for water line replacement projects as described in the scope of services. Proposals will be reviewed and chosen based on the criteria described in the RFP. The District reserves the right to reject any or all proposals, and select a proposal in the best interests of the District. If a Professional Services Agreement is to be awarded, the District will award the Agreement to the firm selected by the Carmichael Water District review committee. Proposals addressed to Carmichael Water District Attention Greg Norris, Engineering Manager will be received at the Carmichael Water District, 7837 Fair Oaks Boulevard, Carmichael, California 95608 on Tuesday, December 23, 2025 until 12:00 p.m. Proposals received after 12:00 p.m. will not be accepted and will be returned unopened. See RFP PDF for project details and requirements. Publication Date/Time: 11/19/2025 12:00 AM Closing Date/Time: 12/23/2025 12:00 PM Submittal Information: See RFP PDF Contact Person: Greg Norris, Engineering Manager 7837 Fair Oaks Blvd, Carmichael, CA 95608 (916) 483-2452 Related Documents: Request For Proposal - Garfield Transmission Line Replacement Project Public Notice to Contractors - Garfield Ave Transmission Line Replacement Project RFP - Garfield Ave TLRP Addendum No. 1 CWD-Garfield Ave TRP RFP Addendum 2 CWD-Garfield Ave TRP RFP Addendum No. 3 rev CWD-Public_Notice_to_Contractors-Kenneth_Ave_TRP RFP - Kenneth Ave, Melvin, Boyd, Vale Dr TLR Design

Attachment Preview

CARMICHAEL WATER DISTRICT

REQUEST FOR PROPOSAL

DESIGN FOR THE GARFIELD AVENUE TRANSMISSION LINE REPLACEMENT

PROJECT

1) GENERAL INFORMATION

The Carmichael Water District (District) is an Irrigation District, founded in 1916,

operating under the State of California Water Code. The District provides domestic

water to an estimated service area population of 41,193 customers via approximately

11,757 water service connections in Sacramento County.

2) PURPOSE OF RFP

The purpose of this Request for Proposal (RFP) is for the District to retain professional

engineering services for water line replacement projects as described in the scope of

services.

3) SCOPE OF SERVICES

a) Project Management and Administration

i) This service will include project management activities including monthly

invoicing, project status updates, meetings, and design review at 60%, 90%,

100%, specifications review, and additional completion milestones.

ii) This service will also include quality assurance/quality control of the work

products and submittals from the Consultant.

b) Surveying

i) Perform in-field topographic survey of all existing surface features, gravity

structures, and visible utilities over the Sacramento County right-of-way.

ii) Perform record research to locate recorded maps, utility easements, surveys,

monumentation, and other records as necessary to determine parcel lines

within the project.

iii) As needed at the request of the District, Consultant will coordinate with their

Surveying sub-consultant and property owners of the project to provide the

preliminary title reports (PTRs), easement exhibits, plats, and legal

descriptions for potential easement acquisitions on the District’s behalf as

needed.

c) Design Services

i) Utility Coordination – Consultant to prepare and distribute utility

coordination letters to all known utility companies within the Project area for

notification and to identify potential conflicts. This should be done at the

beginning of the design phase. Consultant will discuss any conflicts with the

respective utility and design relocations and realignments to address the

conflicts.

Request For Proposal

Design Services for The Garfield Avenue Transmission Line Replacement Project

Page 1

ii) Field Investigation and Potholing – Consultant to provide a detailed utility list

and map following the 60% design submittal of potential utility conflicts. The

Consultant will identify, prepare, coordinate with, and submit documentation

(with the District’s approval and signature) to all relevant agencies to acquire

the necessary pothole permits and approvals to perform the project work. The

District will be responsible for the associated fees.

iii) The District will perform in-field potholing of the conflicts and provide the

Consultant with the data to refine the 90% and final design submittal.

iv) Consultant to provide 60%, 90%, and final (100%) design drawings.

Drawings are to be plotted at a scale of 1” = 40’ horizontal, and 1”= 4’ vertical

plan and profiles and appropriately scaled details. Drawings are to include,

but not limited to:

(1) Project Cover Page with Signature block for District

(2) Abbreviations, Symbols, and General Notes

(3) Abandonment Plan

(4) Metered Services List and Reconnection Notes

(5) Pavement Restoration Limits

(6) Plan and Profile Sheets with detailing State Water Resources Control

Board (Division of Drinking Water) Separation Waiver Conditions

(7) District Standard Details

(8) Tie-In Details

(9) Other Project Specific Details

v) Technical Specifications – Consultant will utilize the District’s standards and

amend to provide specific project details and any additional technical

specifications and special provisions not already covered and compile, along

with plans and contractor forms, into the Contract Documents for bidding the

project.

vi) Consultant will develop and provide engineer cost estimates at the 60%, 90%,

and final design completion levels.

vii) Consultant’s deliverables for Design Services include, but are not limited to:

(1) At 60% Submittal – Electronic PDF version of half-sized sets of plans

(11x17), , Electronic PDF version of Engineer’s Opinion of Probable

Construction Cost (EOPCC), Electronic PDF version of half-sized

plans for Field Investigative Potholing (if requested by District)

(2) At 90% Submittal –Electronic PDF version of half-sized sets of plans

(11x17), , Electronic PDF version of Engineer’s Opinion of Probable

Construction Cost (EOPCC), and -Electronic PDF version of

specifications

(3) At 100% Submittal –Electronic PDF version (stamped) set of plans,

Electronic PDF version of Engineer’s Opinion of Probable

Construction Cost (EOPCC), and specifications

d) Permitting, Coordination, and Environmental Documentation

i) Consultant will identify, prepare, coordinate with, and submit documentation

(with the District’s approval and signature) to all relevant agencies to acquire

Request For Proposal

Design Services for The Garfield Avenue Transmission Line Replacement Project

Page 2

the necessary permits and approvals to perform the project work. The District

will be responsible for the associated fees.

ii) The typical associated agencies are, but not limited to:

(1) Sacramento County Encroachment Permit (Investigative Pot Holing)

(2) Sacramento Dept of Transportation (Traffic Control Plans)

(3) State Water Resources Control Board (Division of Drinking Water)

(4) Sacramento Metro Fire District Coordination

iii) Environmental Documentation – Provided the District pursues and requires

an Initial Study/Mitigated Negative Declaration, the Consultant will work and

coordinate with the District’s environmental firm, to develop and submit for

approval the necessary environmental documentation. For Projects that are

Categorically Exempt, the District will file the CEQA Exemption.

iv) Consultant will work with the District to prepare exhibits and/or memos to

facilitate design and construction of the project. These exhibits and memos

are used for resolving issues, clarifications, or negotiating with other entities

(County, private property owners, or otherwise).

e) Bidding Services

i) Consultant will coordinate with plan clearing houses for printing and

distribution of project plans, specifications, addenda, etc.

ii) Consultant will conduct pre-bid meeting with site visit for prospective

contractors and coordinate with the District on the date, location, and topics

discussed for the meeting.

iii) Addendum – Consultant will prepare any addenda per District direction and

will coordinate with plan clearing houses for posting.

iv) Conformed Plans and Specifications – Consultant will prepare conformed

plans and specifications incorporating all addenda, and inquiries during the

bidding period, and provide District with three (3) full sized (ANSI D 22 x 34

inches) set of plans, and electronic PDF version of the complete set of

conformed plans and specifications following the bid open.

v) Consultant will conduct bid opening with prospective contractors and

coordinate with the District on the date, and location.

vi) Consultant will review the submitted bids for completeness and

responsiveness, check all references, and provide the District an Engineer’s

Recommendation for Award.

f) Engineering Services During Construction

i) Consultant will review submittals (Typical 20 submittals) and resubmittals.

(Typical 5 resubmittals).

ii) Consultant will review and respond to RFIs. (Typical 3 RFIs)

iii) In-Field Construction Meetings (Typical 3).

Request For Proposal

Design Services for The Garfield Avenue Transmission Line Replacement Project

Page 3

iv) Consultant will prepare and work with the District on design changes,

exhibits, and submittals during construction due to in-field conflicts or change

order conflicts.

v) Consultant will review change orders and provide recommendations to the

District.

vi) Consultant will review and prepare as-built record drawings based on the

District’s field records. Consultant will deliver to the District the as-built

drawings in both PDF and CAD files.

vii) Consultant will review the District prepared construction documentation in

accordance with the State Water Resources Control Board waiver conditions,

verification forms, and provide letter acknowledging compliance with State

Water Resources Control Board waiver conditions.

4) MINIMUM PROPOSAL REQUIREMENT

The proposal should provide a straight forward, concise description of your firm’s

capabilities to satisfy the requirements of this project. The proposal shall include the

following minimum information.

a) Title Page

i) Show the RFP subject, name of the firm, local address, telephone number,

email of a contact person and date of the proposal.

b) Table of Contents

i) The table of contents of the proposal should include a clear and complete

identification of the materials submitted by section and page number:

c) Transmittal Letter

i) Please limit the transmittal letter to one page and include the following

information:

(1) A brief statement of understanding of the scope of services to be

performed.

(2) A commitment to perform the services within the time period

specified within the proposal.

(3) The name of the persons authorized to represent the proposing firm,

their title, address, and telephone number.

d) Introduction

i) The proposal shall contain an introductory description of the scope of work

and an overview of your firm’s understanding of the services to be provided.

e) Qualifications

i) The proposal shall provide the information described in Section 5) of the

Request for Proposal (RFP) entitled “Consultant Team Qualifications and

References” as listed below.

Request For Proposal

Design Services for The Garfield Avenue Transmission Line Replacement Project

Page 4

f) Scope of Services

i) Provide, in detail, your approach to accomplish this work as described in

Section 3) of this RFP entitled “Scope of Services”.

g) Proposal Endorsement

i) The proposal shall contain a statement that the firm has the capability and

available resources to perform the work. The statement shall also indicate

that the proposal is valid for 90 days and shall be signed by an officer

authorized to bind the firm to the statement.

h) Example of Similar Work

i) Submit a sample of Documents prepared by the team members in your firm

who will be assigned to this project, of similar projects completed within the

last five years within the state of California.

i) Project Costs

i) Provide estimated team project hours by individual, cost, schedule, and billing

rate schedule for the project team.

5) CONSULTANT TEAM QUALIFICATIONS AND REFERENCES

a) Name and type of firm, address, telephone and email addresses.

b) Experience and qualifications of firm in performing similar Mainline Design.

i) Location and year firm was established.

ii) Names of principal-in-charge and their experience.

iii) Experience and names of key personnel to be assigned to this project and

length of employment with the firm.

iv) Hourly billing rate for all personnel to be assigned to the project.

c) Demonstration of ability to complete similar projects on schedule and within

budget.

d) Show original budgets and deadlines, as well as final project fees and completion

dates for referenced projects.

e) Provide a description of in-house quality control assurance program that will be

applied to this project. Identify senior staff that will perform quality control and

quality assurance reviews.

f) Provide the following information from three references associated with similar

projects your firm completed within the last five years.

i) Project title

ii) Date of project completion

iii) Name of agency or firm and mail address

Request For Proposal

Design Services for The Garfield Avenue Transmission Line Replacement Project

Page 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction

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