Project Information

Bid Title

Yamhill County Public Safety Radio System

Issuing Agency

Yamhill County

Location

Oregon

Published Date

Oct 29, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Yamhill County Public Safety Radio System
Category:	Request For Information (RFI)
Status:	Open

Description: Yamhill County Sheriff’s Office (“County”) is issuing this Request for Information (RFI) for Public Safety Radio System seeking an independent informational assessment and evaluation of its current public safety radio system (the “System”) to assess (i) the System’s current performance, (ii) identify potential risks and deficiencies with the current System and (iii) receive recommendations to enhance System reliability, which can include recommendations on a frequency change(s), interoperability, and overall System effectiveness. Publication Date/Time: 10/24/2025 9:00 AM Closing Date/Time: 1/22/2026 12:00 PM Contact Person: Brian Young-Emergency Manager 2050 NE Lafayette Ave, Suite B. McMinnville, OR 97128 phone: 503) 434-7340 email: youngb@yamhillcounty.gov Related Documents: RFI - Yamhill County Radio System Template (PDF)

Attachment Preview

Yamhill County, Oregon

Request for Information

Yamhill County Public Safety Radio System

October 23, 2025

POINT OF CONTACT

Refer all questions to:

Brian Young-Emergency Manager

2050 NE Lafayette Ave, Suite B. McMinnville, OR 97128

(503) 434-7340

youngb@yamhillcounty.gov

RESPONSES DUE:

January 22, 2026

by

12:00 pm

at

2050 NE Lafayette Ave, Suite B.

McMinnville, OR 97128

Page 2 of 8

SECTION A – TABLE OF CONTENTS

COVER PAGE .............................................................................................................................. 1

A. TABLE OF CONTENTS .......................................................................................................... 2

B. GENERAL INFORMATION..................................................................................................... 3

B.1 Introduction ............................................................................................................... 3

B.2 Schedule................................................................................................................... 3

B.3 Single Point of Contact ............................................................................................ 3

C. AUTHORITY, OVERVIEW, AND OBJECTIVES ................................................................... 3

C.1 Authority and Method. ............................................................................................. 3

C.2 Overview. ................................................................................................................. 3

C.3 Objectives................................................................................................................. 3

C.4 Services Provided to ................................................................................................ 4

C.5 Current System Configuration................................................................................. 4

C.6 Assessment Report ................................................................................................. 4

C.7 Presentation ............................................................................................................. 4

D. ADDITIONAL INFORMATION ................................................................................................ 4

D.1 System Type ............................................................................................................ 5

D.2 System Components ............................................................................................... 5

D.3 Service Areas........................................................................................................... 5

E. RECQUIREMENTS AND EVALUATION ............................................................................... 5

E.1 Requirements.......................................................................................................... 5

E.2 Qualifications........................................................................................................... 5

E.3 Acceptance ............................................................................................................. 5

F. DISCLAIMER............................................................................................................................ 5

F.1 Disclaimer ................................................................................................................ 5

G. List of Attachments................................................................................................................... 6

G.1 Submitter Information Sheet. ................................................................................. 8

Page 3 of 8

SECTION B – GENERAL INFORMATION

B.1 Introduction.

Yamhill County Sheriff’s Office (“County”) is issuing this Request for Information (RFI) for Public Safety Radio System seeking an

independent informational assessment and evaluation of its current public safety radio system (the “System”) to assess (i) the

System’s current performance, (ii) identify potential risks and deficiencies with the current System and (iii) receive recommendations

to enhance System reliability, which can include recommendations on a frequency change(s), interoperability, and overall System

effectiveness.

B.2 Schedule.

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change.

Event

Release Date

Closing (RFI Due)

Date

10/24/25

01/22/26

Time

9:00 AM

12:00 PM

B.3 Point of Contact.

The Point of Contact (POC) for this RFI is identified on the Cover Page of this RFI, along with the POC’s contact information.

All respondents shall direct communications related to any provision of the RFI, whether about the technical requirements

of the RFI, response requirements, the RFI process, or any other provision only to the POC.

B.4 Response Submission. Responses must be received by the POC by the time and date stated for receipt in the RFI

SECTION C – AUTHORITY, OVERVIEW, AND OBJECTIVES

C.1. Authority and Method.

The County is issuing this RFI pursuant to an exclusion from the Yamhill County Public Contracting Rules. An RFI is not

subject to competitive purchasing requirements because it does not invite offers from respondents and is not intended to

result in a contractual agreement.

C.2. Overview

Yamhill County (referred to herein as “Yamhill County” or “County”) is located in the Willamette Valley of Oregon. The County seat

is McMinnville, about 35 miles southwest of Portland. The County has a population of about 109,000 residents. Yamhill County is

a general law county with three elected Commissioners and 5 elected department heads. The remainder of the County falls under

the supervision of the appointed County Administrator. Yamhill County employs approximately 700 employees and provides a

myriad of services, including but not limited to, public health, adult, youth and family behavioral health services, roads, bridges,

parks, fairgrounds, law enforcement, juvenile and adult corrections facilities.

In this RFI, the County is seeking information from respondents with expertise in public safety radio systems.

C.3 Objectives

Assess Current System Performance:

• Evaluate System coverage and capacity within the service area.

• Analyze radio signal propagation characteristics and identify area of weakness.

• Assess the performance of voice and data communications.

• Assess the System’s compliance with relevant standards and regulations.

Identify Risks and Deficiencies:

• Identify potential System vulnerabilities and threats.

• Evaluate the adequacy of maintenance and support services.

• Assess the System’s interoperability with other public safety agencies.

Develop Recommendations for System Improvement:

• Develop recommendations to enhance System coverage and capacity, to include ways to improve in-building

coverage (office buildings, hospital(s), stores, care facilities, etc…).

• Recommend upgrade and/or replacement to System hardware and software.

• Recommend improvements to System operations and maintenance procedures.

Page 4 of 8

• Recommend strategies to improve System interoperability, resilience and that are P25 complaint.

• Develop a roadmap for implementing recommended improvements and maintenance schedules.

• Examine the feasibility and cost structures utilizing existing towers, existing licenses and/or licenses available to

Yamhill County to achieve improvements. Yamhill County currently holds 47 individual FCC licenses across multiple

frequencies, including HF, UHF and VHF.

• Identify potential for System growth using existing licenses to allow for additional users.

• Identify System tools that allow for communications though cloud based (apps) and/or satellite service(s).

Required system performance standards within Yamhill County are to be met as follows:

• 90% area reliability within the urban regions of Yamhill County, using a portable radio at the hip, on-street, and

with a perceived Delivered Audio Quality (DAQ) of at least 3.4

• 95% area reliability within the urban regions of Yamhill County, using an in-vehicle mobile radio, and with a

perceived Delivered Audio Quality (DAQ) of at least 3.4

• 80% area reliability within the rural regions of Yamhill County, using a portable radio at the hip, On-Street, and

with a perceived Delivered Audio Quality (DAQ) of at least 3.4

• 85% area reliability within the rural regions of Yamhill County, using an in-vehicle mobile radio, and with a

perceived Delivered Audio Quality (DAQ) of at least 3.4

C.4 Services to be Provided To.

• City of Amity Law Enforcement

• Amity Fire District

• Carlton Fire District

• City of Carlton Law Enforcement

• Dayton Fire District

• City of Dayton Law Enforcement

• Lafayette Fire Department

• City of Lafayette Law Enforcement

• City of McMinnville Law Enforcement

• McMinnville Fire District

• City of Sheridan Law Enforcement

• Sheridan Fire District

• City of Willamina Law Enforcement

• West Valley Fire District

• City of Yamhill Law Enforcement

• Yamhill Fire Protection District

• Yamhill Communications

• Yamhill County Sheriff Office

• Yamhill County Community Justice

• Yamhill County Public Works

• Grand Ronde Tribal Emergency Services

• McMinnville Water and Light

C.5 Current System Configuration:

The current System is an analog, narrow band UHF system operating in the 465 MHz frequency. There are five (5)

channels, LAW, FIRE, OPS1, OPS2, and OPS3. The System is a conventional, QS2 simulcast system initially installed

in 2010. There are approximately 170 mobile radios and 240 portable radios on the System.

Radio Coverage within Yamhill County:

Yamhill County provides a challenging geographical mix of conditions for radio coverage. Within the Yamhill County

boundary there are urban, rural, and agricultural areas.

Page 5 of 8

Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

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