Project Information

Bid Title

REQUEST FOR BIDS FOR 2026 Trucking and Transporting Road Materials JACKSON COUNTY, MI

Issuing Agency

Jackson County

Location

Michigan

Published Date

Jan 7, 2026

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

187

Original Source

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Bid Documents

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Project Description

Bid Number:	187
Bid Title:	REQUEST FOR BIDS FOR 2026 Trucking and Transporting Road Materials JACKSON COUNTY, MI
Category:	Department Of Transportation
Status:	Open

Publication Date/Time: 1/7/2026 12:00 AM Closing Date/Time: 1/21/2026 10:00 AM Related Documents: 2026 Trucking and Transporting Road Materials RFB 187

Attachment Preview

2400 N. Elm Road, Jackson, Michigan 49201 • Phone: (517) 788-4230 • Fax: (517) 788-4237

REQUEST FOR BIDS

FOR

2026 Trucking and Transporting Road Materials

JACKSON COUNTY, MICHIGAN

BID OPENING:

JANUARY 21st, 2026 at 10:15 AM EST

Submit bids by email to jcouling@mijackson.org.

DO NOT submit bids through BidNet.

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REQUEST FOR BIDS

JACKSON COUNTY DEPARTMENT OF TRANSPORTATION

JACKSON, MICHIGAN

(517) 788-4230

BID SUMMARY

RFB Number: #187

Commodity/Service Being Requested: 2026 Trucking and Transporting Road Materials

Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to

competitively award to a qualified company that has demonstrated their ability for comparable

work.

Resulting Contract Term: One (1) year base contract, with the option of a one-year extension,

if approved by both parties.

Calendar of Events – Timetable

Bid Release:

January 7 2026

Due Date for Receipt of Questions:

January 14 2026

Questions and Answers Posted:

January 15 2026

Quotes Due by (10:00 a.m./ EST) *:

January 21 2026

*Any response received later than the specified deadline may be disqualified.

This Request for Bids is being made by the Jackson County Department of Transportation. All

references contained herein to “county” shall be construed to mean Jackson County. This

Request, together with all pages, documents, and attachments contained herein or

subsequently added or made a part hereof, submitted as a fully and properly executed bid, shall

constitute a contract with Jackson County, subject to the limitations set forth herein and any

specific quantities that Jackson County may commit to herein and the successful and most

responsible bidder, as determined by Jackson County.

RFB Access:

Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx

and BidNet via Michigan Inter-governmental Trade Network (MITN)

https://www.bidnetdirect.com/mitn sites. It will be the bidder’s responsibility to monitor for any

addendums or amendments to this solicitation.

Communications and Contacts with Jackson County Personnel:

All contact with Jackson County regarding this RFB or any matter relating thereto must be sent

in writing via e-mail to: Jim Couling (jcouling@mijackson.org). This is to ensure fair

consideration for all interested vendors. The County prohibits communications to or with any

other employee at the departmental level during the submission and evaluation period.

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Section 1.0 – SPECIFICATIONS AND SCOPE OF WORK

1.1 INTRODUCTION TO SPECIFICATIONS

Jackson County Department of Transportation (JCDOT) is seeking bids for trucking and

transporting road materials. The length of the proposed contract shall be for a one year period,

with a one year extension possible, if mutually agreed by both parties. Bid prices shall remain

firm for the course of this contract. The most responsive bid shall include the following

specifications and requirements:

1.2 SPECIFICATIONS

This work consists of the following:

 Furnishing semi-trucks and trailers to transport road materials to different locations in

Jackson County during construction.

 Trucks must be capable of stockpiling and have a tailgate chain system capable of

spreading gravel as low as three (3) inches on the road.

 The contractor will be given five (5) days’ notice before JCDOT needs their services.

 If contractor doesn’t have trucks available, JCDOT will then go to contractor that

supplied the next lowest bid price.

 All material hauled will be paid for by JCDOT.

 JCDOT will pay a per hour fee for units specified in attachment D. Hourly fees will

start at the location and time specified by JCDOT for every project and hourly rate

will conclude when truck is signed out by JCDOT at the end of the day.

 This contract may be used for work on state trunk lines in Jackson County.

1.3 PRICE

Pricing as submitted by bidders on Attachment D shall be for the duration of the agreement.

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Section 2.0 – BIDDER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the Bid Documents, including, without limitation, any RFB

Addenda and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services

specified in accordance with the Specifications, Terms & Conditions of the Bid Documents

of RFB #187 – Trucking and Transporting Road Materials.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements

in this Bid including, but not limited to, the requirements under the County Provisions, and

that each Bidder who is awarded a contract shall be, in fact, a prime Contractor, not a

subcontractor, to County, and agrees that its Bid, if accepted by County, will be the basis for

the Bidder to enter into a contract with County in accordance with the intent of the Bid

Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. If selected for award, the following certifications will be required before work commences:

 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

 Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

 Assurance Regarding Access to Records and Financial Statements

 Iran Economic Sanctions Act

6. The undersigned acknowledges that Bidder will be in good standing in the State of

Michigan, with all the necessary licenses, permits, certifications, approvals, and

authorizations necessary to perform all obligations in connection with this RFB and

associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and

conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder

certifies that if awarded a contract they will make no claim against the County based upon

ignorance of conditions or misunderstanding of the specifications.

8. Patent indemnity: Vendors who do business with the County shall hold the County of

Jackson, its officers, agents and employees, harmless from liability of a nature or kind,

including cost and expenses, for infringement or use of any patent, copyright or other

proprietary right, secret process, patented or unpatented invention, article or appliance

furnished or used in connection with the contract or purchase order.

9. Insurance certificates are not required at the time of submission. However, if awarded, the

Contractor agrees to meet the minimum insurance requirements posted in the terms and

conditions. This documentation must be provided to the County, prior to award, and shall

include an insurance certificate and additional insured certificate, naming the County of

Jackson, which meets the minimum insurance requirements, as stated in the terms and

conditions.

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2.1 CONTENTS OF BID

Bids must include the following:

2.1.1 Pricing - Attachment D (pricing sheets, fully completed & signed)

2.1.2 References - Provide at least three (3) references for similar work of the type requested

in this RFB. Include the type of services provided, as well as a contact name and

corresponding phone number or email address.

2.1.3 Qualifications of Firm - Briefly describe firm and your qualifications & experience in providing

trucking and transportation services.

2.1.4 Attachment A (Non-Collusion Affidavit)

2.1.5 Attachment B (Certificate of Authorization for Contract Execution)

2.1.6 Attachment C (Legal Status of Bidder)

2.2 SUBMISSION OF BIDS/PROPOSALS

Submit and electronic version of your bid via email to jcouling@mijackson.org not later than

10:00 a.m. on January 21, 2026. DO NOT submit bids through BidNet.

Jackson County has no obligation to consider any bid that is not timely received. Note: Timely

delivery is regarded as to the time and date that the e-mail arrives within Jackson County not

when the e-mail was sent. Bids will not be accepted via U.S. mail or any other delivery method.

The material should be in sequence and related to the RFB. Jackson County will not provide

any reimbursement for the cost of developing or presenting bids in response to this RFB.

Failure to include the requested information may have a negative impact on the evaluation of

the offeror’s bid. Fancy bindings, colored displays, promotional material, etc., will not receive

evaluation credit. Emphasis should be on completeness and clarity of content.

APPLICANTS ARE RESPONSIBLE FOR ASSURING THAT THE FOLLOWING IDENTIFYING

INFORMATION APPEARS IN THE SUBJECT LINE OF YOUR EMAIL: “RFB #187” with Company Name,

and “message 1 of 3” as appropriate if the proposal consists of multiple emails. Note: All e-mails from a

bid must be received by Jackson County by the stated time and date in order for the bid to be deemed

submitted on time.

Bids will be publicly opened via Zoom virtual meeting on January 21, 2026 at 10:15 a.m. If you

would like to attend this meeting, please RSVP by providing your name and email address to

Jim Couling (jcouling@mijackson.org). An invitation will be sent to you with details on how to

access the Zoom meeting.

2.2.1

To be considered, bidders must submit a complete response to this RFB. No other

distribution of RFB is to be made by this bidder. The bid must be signed in ink by an

official authorized to bind the contractor to its provisions. Bids must remain valid for at

least ninety days from the opening date.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 484110General Freight Trucking, Local
• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 484230Specialized Freight (except Used Goods) Trucking, Long-Distance

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