Annual Contract for Black and White Copier System and Maintenance

Project Information

Bid Title: Annual Contract for Black and White Copier System and Maintenance
Issuing Agency: Tarrant County
Location: Texas
Published Date: Apr 11, 2025
Closing Date: May 8, 2025
Government Level: State & Local
Status: Closed
Ref. #: F2025122
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Project Description: Bid Information

Type Invitation for Bid

Status Issued

Number F2025122 (Annual Contract for Black and White Copier System and Maintenance)

Issue Date & Time 4/11/2025 07:30:02 AM (CT)

Close Date & Time 5/8/2025 02:00:00 PM (CT)

Question Cut Off Date 4/24/2025 12:00:00 PM (CT)

Notes Tarrant County is requesting bids for the purchase and maintenance services of a Black and White Copier System for the Reprographics Division. The specifications are based on a Ricoh Pro8420s. Maintenance service base fee, security service fee, and click fee are billed monthly. Technicians must be available during normal business hours of 8:00 a.m. – 5:00 p.m., CST, Monday – Friday for technical support.
1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name Dallas Arter, Senior Buyer

Address 100 E Weatherford St
Suite 303
Fort Worth, TX 76196 USA

Phone (817) 884 x1057

Fax (817) 884 x1057

Email

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8323615

Bid Attachments

File Name Description File Size

F2025122 Technical Specifications.pdf
F2025122 Technical Specifications 94 KB 315264 6607521

F2025122 Questionnaire - Attachment A.pdf
F2025122 Questionnaire - Attachment A 123 KB 315264 6607520

TC_General_Terms_and_Conditions091724.pdf
Tarrant County General Terms and Conditions (9/17/2024) 89 KB 315264 6288062

TC_Special_Terms_and_Conditions_Standard091724.pdf
TC_Special_Terms_and_Conditions_Standard(09/17/2024) 81 KB 315264 6288054

TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23) 201 KB 315264 5365367
Commodity Codes: NAICS 532420Office Machinery and Equipment Rental and Leasing
NAICS 811212Computer and Office Machine Repair and Maintenance

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Type	Invitation for Bid
Status	Issued
Number	F2025122 (Annual Contract for Black and White Copier System and Maintenance)
Issue Date & Time	4/11/2025 07:30:02 AM (CT)
Close Date & Time	5/8/2025 02:00:00 PM (CT)
Question Cut Off Date	4/24/2025 12:00:00 PM (CT)
Notes	Tarrant County is requesting bids for the purchase and maintenance services of a Black and White Copier System for the Reprographics Division. The specifications are based on a Ricoh Pro8420s. Maintenance service base fee, security service fee, and click fee are billed monthly. Technicians must be available during normal business hours of 8:00 a.m. – 5:00 p.m., CST, Monday – Friday for technical support. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Name	Dallas Arter, Senior Buyer
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196 USA
Phone	(817) 884 x1057
Fax	(817) 884 x1057
Email

Annual Contract for Black and White Copier System and Maintenance

Project Information

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